酒店行政助理崗位職責

Roomtohaveagreatstart成功的開始AdministrativeAssistant行政助理HotelLevel:酒店等級：I-V一-五Department:部門：Finance財務(wù)部JobBand:7ReportsTo:DirectorOfFinance&BusinessSupport職位等級：7直屬上級：財務(wù)及生意支持總監(jiān)JOBOVERVIEW職位概述Responsibleformaintainingrecordsanddocumentsrelatedtoanypayrollactivitiesandprovidespromptandaccuratepaymentofstaffand負責維護與員工工資單相關(guān)的工作記錄和文件，及時準確的為員工發(fā)放工資。Directsallaspectsofsecretarialworkinthehotel,maintainstheexecutiveofficeandallmattersrelatingtoexecutiveadministrationinaconfidential,professionalmanner管理和指導(dǎo)酒店文秘工作的方方面面，使行政班公室保持洲際酒店集團的形象標準，并保證用保密和專業(yè)的態(tài)度處理所有與行政管理相關(guān)的工作。ProvidesefficientandcomprehensivesecretarialservicestoExecutivestafftomeettheneedsofcustomers為行政員工提供高效和全面的秘書服務(wù)，從而滿足賓客的需求。AtInterContinentalHotels&Resorts?wewantourgueststofeelspecial,cosmopolitanandIntheKnowwhichmeansweneedyouto:Becharmingbybeingapproachable,havingconfidenceandshowingrespect.Stayinthemomentbyunderstandingandanticipatingguests’needs,beingattentiveandtakingownershipofgettingthingsdone.Makeitmemorablebybeingknowledgeable,sharingstoriesandshowingyourstyletocreatemomentsthatmakepeoplefeelspecial.在洲際酒店及度假村?，我們希望賓客感覺風格獨特、時尚現(xiàn)代和深入洞悉，這意味我們需要你：?親切、充滿自信、體現(xiàn)尊重來展現(xiàn)富有魅力的你。?理解和預(yù)測賓客的需要、做到細心周到、具主人翁精神、把事情辦好，保持專注當下。?見多識廣、分享閱歷、展現(xiàn)你的風格來創(chuàng)造令人感覺特別的時刻，做到令人難忘。DUTIESANDRESPONSIBILITIES工作職責?Maintainstheutmostconfidentialityanddiscretionwhenhandlingbusinessaffairs在處理業(yè)務(wù)時最大限度的保守機密并小心謹慎。Cooperates,coordinatesandcommunicateswithDepartmentHeadsandotherinter-departmentalsecretariesasappropriate必要時配合，協(xié)調(diào)各部門領(lǐng)導(dǎo)和其它部門的秘書的工作并與他們進行溝通。SupervisestheworkoftheFinanceOfficestaff監(jiān)督辦公室員工的工作Day-to-daysecretarialworktoincludetyping,filing,faxesandtelephoneetc.?日常文秘工作包括打字，整理文件，傳真和接聽電話等。Distributionofmemos,lettersandotherinformationetc.分發(fā)備忘錄，信件和其它信息等。Arranginginternal/externalappointments安排內(nèi)外會見。Handlingreservationasrequested必要時預(yù)訂客房。Translatingincomingletters,documents,articlesbyrequest必要時翻譯來信，文件和文章。Providespertinentinformationonsocio-politicalmatters針對社會政治問題提供相關(guān)信息。Storingandkeepingallconfidentialinformation保存和保守所有保密信息。Preparingmonthlyoperationalresultsformeetingswithotherhotels為與其它酒店的會議準備月度運營結(jié)果報告。TakingminutesofDepartmentmeetingasrequested需要時為部門會議作會議記錄。Developsandmaintainscurrentpayrollprocessingprocedures制定并執(zhí)行最新的工資發(fā)放程序。Maintainsconfidentialityatalltimesandmaintainsstrictpracticeofofficelockupandsecurityofinformation隨時遵守保密條款，并嚴格執(zhí)行辦公室上鎖和信息安全制度。Performspayrollprocessingandmonthendclosingofpayroll負責發(fā)薪和月終工資封賬。Maintainscontroloveractualpayrollperformance對實際的工資支付進行控制。Comparesactualpayrollwithforecasts/budgetsandreportsfindingstoDepartmentHeads?用實際工資額與預(yù)測或預(yù)算進行比較，然后向各部門領(lǐng)導(dǎo)匯報比較結(jié)果。Ensureovertimeclaimsaresupportedbyproperapprovalandauthorization確保申報的加班附有完整的簽字審批手續(xù)。Preparesinputforpayrollrunincludinghoursworked,terminations,adjustments,annual,sickandrecreationleave?工資單輸入工作包括：工作小時，離職，調(diào)薪，年薪，病假和休假。Attendtoemployeeenquiriesinrelationtopayissues處理員工有關(guān)工資問題的詢問。Preparesmanualpaymentfortermination為離職員工結(jié)算工資。Verifytheleaveentitlementforallleaverequestspriortoapproval在審批前查驗所有休假申請可享有的假期長度。Trainbackuppayrollofficerinallmanpowerproceduresandresponsibilities為后備工資員提供有關(guān)工作程序和職責的培訓。Preparesmonthly/yearlyinternalmanpoweranalysisreport編制月度和年度內(nèi)部人力分析報告。Reconcilesautomaticpayrolldeductionssuchashousingloan,superannuationpayments,cityledger,etc.?核對工資中自動扣除的數(shù)額，如住房貸款，退休金和掛賬等。Supervisesfilingofpayrollreports監(jiān)督工資報表的歸檔。Journalizespayrollsummaryeachmonth每月登錄工資總表。Supervisesfilingpayslips監(jiān)督工資單的歸檔。Examinesyear-to-datetaxcalculations檢查本年度截止到當日的稅款的計算結(jié)果。Examinestaxreturnsoftheyear檢查本年度的納稅申報額。Co-ordinateswithoutsidedataprocessingcompanyasrequested按要求配合公司以外的數(shù)據(jù)處理公司的工作。Reconcilesemployeeshop(whereapplicable)andpreparesjournalsofalltransactions?員工的商店進行核對(如適用的話)，編制所有交易清單。PreparesincometaxpaymenttoTaxoffice為稅務(wù)局準備所得稅款。Maintainsrelationshipswithlaborofficestoensureratesofpayarecorrectandcurrentandmaintainscurrentcopiesoflaboragreements(Awards)forallpositions與勞動局保持良好的關(guān)系，確保準確的支付工資，保存所有職位的最新的勞動協(xié)議(獎勵協(xié)議)。EngagesincompetitorsurveysatrequestofSupervisor在上級領(lǐng)導(dǎo)要求下填寫競爭對手調(diào)查表。Coordinateswithotherdepartmentsasnecessary?需要時配合其它部門的工作。Conductstrainingtostaffontimesheetcompletionandotherpayrollrelatedinformation為員工提供如何填寫工時單和其它與工資相關(guān)信息的培訓。ACCOUNTABILITY責任范圍Numberofemployeessupervised-管理的員工DirectN.A.TOC\o"1-5"\h\z直接無IndirectN.A.間接無AnnualOperatingProfit/PayrollBudget-年度經(jīng)營利潤和薪金預(yù)算N/A無KeyMetrics-主要績效指標MeetingofDeadlines按時完成工作CompletionofAssignedTasks完成分配給的工作的情況DecisionMakingResponsibilities(DecisionRights)-決策職責(決策權(quán))-N/A無QUALIFICATIONSANDREQUIREMENTS任職要求RequiredSkills-技能要求?Communicationskillsareutilizedasignificantamountoftimewheninteractingwithothers;demonstratedabilitytointeractwithcustomers,employeesandthirdpartiesthatreflectshighlyonthehotel,thebrandandtheCompany.擁有在與他人交往時大多數(shù)時間所使用的溝通技能；完全代表酒店，品牌和公司與顧客，員工和第三方交往的能力。ProficientintheuseofMicrosoftOffice?精通微軟辦公軟件Goodwritingskills良好的寫作技能Qualifications-學歷DiplomaorVocationalCertificateinAccountingorrelatedfield.具有會計或相關(guān)的畢業(yè)證書或職業(yè)證書Experience-經(jīng)驗2yearsofrelevantexperienceoranequivalentcombinationofeducationandwork-relatedexperience.2年相關(guān)工作經(jīng)驗或與此相當?shù)慕逃c工作經(jīng)驗結(jié)合的背景T