私車公用管理暫行規(guī)定

1、title：andritz (china) policyinterim provisions of private cars for business use私車公用管理暫行規(guī)定created by:hr/hanxuebingapproved by:thomasschmitzreleased by:thomasschmitzdate of release: nov.28th,2014effective date : dec.1st, 2014 version: v1.6.2table of content1 purpose22 scope of application23 applicatio

2、n requirement24 approval procedures of private cars forbusiness use25 standard of expense36 the application process ofprivate carsfor business use47 other stipulations41. purpose 目的in order to standardize the management of private cars for business use in company,improve working efficiency, and stre

3、ngthen the cohesion of company, the interim provisions are formulated as follows.為了規(guī)范現(xiàn)有私車公用行為，提高工作效率，增強公司的凝聚力，公司特制定本規(guī)定。2. scope of application 適用范圍as mentioned in interim provisions，“private cars for business use” refers to some of the staff who use their private cars for official business under und

4、er the approval of their gm and the president. in accordance of the interim provisions, company will pay certain expense to the approved staff. 本規(guī)定所稱私車公用，是指符合一定條件的人員報經(jīng)公司部門總經(jīng)理以及總裁批準，將其私車有車輛用于公司公務 活動。適用于經(jīng)公司審批確認符合一定條件的工作人員。對于通過審批的人員，公司將按照本規(guī)定向其支付一定的 費用和補貼。3 application requirement 申請條件3. 1 the applicant

5、 and car must meet the following requirements:申請私車公用的員工及其車輛必須滿足以下全部要求：the car owner must be the applicant himself;driving years must be more than 1 year;there is no accident record in traffic police department.申請人和車輛的實際使用人必須是車主本人，駕齡超過1年并且在交警部門沒有主要責任事故記錄；the car must be in good condition and with com

6、plete certificate and it is valid is valid in annual inspection.申請使用的車況良好，證照齊全，且經(jīng)年檢有效；the car must be insured with compulsory traffic accident liability insurance for motor vehicles and commercial insurance. compensation for each accident of the third party liability insurance and liability insurane

7、e should not be less than rmb one million.it takes effect continuously. 申請車輛已購買交搶險和車輛商業(yè)保險，其中第三者責任險的每次事故保險賠償限額不得低于人民幣壹佰萬，且 持續(xù)有效；the driving license of applicant must be in line with the requirements of car driving;申請人所持駕駛證照與所申請私車公用車輛駕駛要求相符；the price of new car shoule not be less than 80, oormb.申請私車公用

8、的車輛新車購置價格不得低于人民幣八萬元。work in special position, the applicant needs to work outside frequently.在本公司擔任特殊職務人員，經(jīng)常外出辦事；president' s approval to the applicant. 總裁特批。4. approval procedures of private cars for business use 報批程序4. 1 private cars for business use obey the principle that each applicant can

9、only apply for one car each year. before using private cars for business use, staff hinself must fill the applicatin form of private car for business use and submit to division general manager. president approves the application form after approval of division general manager.私車公用采一人一車，一年一批原則。員工需申請私

10、車公用的，應填寫私車公用申請表，然后提交給所在部門 總經(jīng)理。經(jīng)部門總經(jīng)理審核同意后報公司總裁審核批準。4.2 when submitting the application form ofprivate car for business use, applicant needs to enclose the following documents: 提交私車公用申請表時，員工還需同時附上以下證明文件：the individual certificate of ownership (car purchasing, ownership transfer);個人車輛持有證明(購車，過戶證明)；the

11、 individual driving license;個人駕駛執(zhí)照；the certificate of vehicle annual inspection and license plate number;車輛年檢證明及車牌號碼；the certificate of vehicle insuranee insured at this year ineluding compulsory traffic accident liability insurance for motor vehicles and necessary commercial insurance.當年車輛保險憑證，包括交通

12、強制保險及其他商業(yè)性保險。4. 3 when the application is approved, hr division saves all the documents andgives a copy to divisionassistant for record.申請通過，全套申請資料交人力資源部存檔，另需制備復印件一套交各部門助理備案。5 standard of expense 費用標準5. 1 once the application is approved , company pay the following subsidy to the applicant :經(jīng)批準允許私車公

13、用的員工，公司將向其支付以下費用：the mileage subsidy standard of private cars for business use is 1. 5rmb/km/person. the subsidy is gross before tax.里程補貼：標準為1.5元人民幣/公里，該補貼含稅，個人承擔個稅；the subsidy of insurance is 500rmb /year gross before tax.保險補貼：500元人民幣/年，該補貼含稅，個人承擔個稅；the toll charge can be claimed with valid bills a

14、ccording to the expense actually incurred during official business. traffic violation bill cannot be claimed or chared against. 公務期間的路橋費根據(jù)實際發(fā)生金額，憑有效單據(jù)報銷，交通違章罰款單據(jù)不得報銷或變相沖抵。5. 2 the employees who are approved to get subsidy of pricate cars for business use can no longer enjoy other transportation subs

15、idy except the above subsidy.上述費用之外，公司無需就私車公用再向員工支付任何費用，員工也不再享受公司發(fā)放的其他交通 補貼。6. the application process of private cars for business use.申領(lǐng)流程6. 1 mileage subsidy 里程補貼before using cars ，staff himself needs to fill out the application form in duplicate ande be chekcked approved by the department manage

16、r the approval paper should be submitted to the hr and finance department as evidence for subsidy and claim of toll charge 私車公用出車前由員工本人填寫出車申請單一式兩份，交由部門總經(jīng)理審批。審批后的出車申請 單交財務和人力資源部將作為補貼申領(lǐng)以及路橋費申請報銷的依據(jù)。division and department collect the name list of subsidy , application form, mileage report and subsidy

17、summery list and submit to division general manager to check and approve and submit to hr division once a month. after checking all the documents, hr division will calculate the subsidy amount into the sclary of applicant and arrange paymentmonthly. emplyee needs to bear individual income tax. the t

18、oll gate and high way fee invoice will be submitted to finance for reimbursement.業(yè)務部門每月匯總一次申領(lǐng)里程補貼的人員名單，出車申請表，出車公里數(shù)以及補貼金額交部門總經(jīng)理審 批，之后將上述申領(lǐng)資料交人力資源部。人力資源部審核申領(lǐng)料無誤后會將補貼全額計入申請員工工資內(nèi) 按月發(fā)放，員工自行承擔相應的個人所得稅。所對應的路橋費發(fā)票交財務部審核以及費用報銷。employees can only apply for subsidy once a month , and the subsidy for the dispatc

19、h time must be last month, and suraddle month is not allowed ;the expire date for the applion of last month is the 10th on current month.員工個人每月只能申領(lǐng)補貼一次，且申領(lǐng)補貼所對應的出車時間必須為上一月度，不允許跨月度申領(lǐng)，上 月度申領(lǐng)補貼截止日期為本月的10日。6. 2 insurance subsidy 保險補貼insurance subsidy will be paid once a year in the next month when the a

20、pplication was approved employee needs to bear individual income tax.保險補貼按年支付，于員工通過申請審核后次月入工資內(nèi)發(fā)放，員工自行承擔相應的個人所得稅。6. 3 toll charge 路橋費toll charge will be claimed once a month.路橋費按月報銷。7. other stipulations 其他7 1 to ensure traffic safety, the private cars for business use are only limited within the sco

21、pe of 500km from central dountoun of the working location; company will not pay for the applicant and not accept any claim exceeding the mileage of 500km within one day under such circumstances , employees need to take other transportation為了確保行車安全，私車公用只允許在距離市中心500公里范圍內(nèi)使用，員工在一日內(nèi)累計駕駛距離不 超過500公里；超過此范圍仍

22、私車公用的，公司將不予支付補貼和報銷費用，在此情況下員工應搭乘公 共交通工具。7.2employee must obey the traffic rules strictly, drive carefully and try to avlid traffic accident. if an employee breaks the tiaffic rule and gets punishment or receives fine tieket, the employee himself/herself bears the fines and cost .私車員工必須員工遵守道路安全和交通法律法規(guī)

23、，謹慎駕駛，避免發(fā)生交通事故。如有違章罰款，應員工 自行承擔責任與費用。7.3the employee who is approved by president to use private cars for business use need to submit a new application and ask for approval again , if there is any variation of the employee7 s position during the validity, if the employee leaver the company the subsidy of private cars forbusiness use w