【學(xué)習(xí)必備】英文書信格式及范文

1、英文書信格式及范文書信是重要的交際工具。英文書信分為兩大類：公務(wù)信件和私人 信件。公務(wù)信件是單位與單位或單位與個人之間來往的書信，可能是 推薦信、求職信、入學(xué)申請書、邀請信，或詢問、答復(fù)、反映意見（如 投訴信）等的信件。私人信件是指親戚朋友之間的通信。這兩類書信 各有自己的格式。一般說來，私人信件不拘形式，信文多用手寫，也 可打??；公務(wù)信件要求比較嚴(yán)格，必須遵循一定的格式，信文一定要 打印。第一節(jié)英文書信的結(jié)構(gòu)英文書信一般由以下六部分組成： 信頭、信內(nèi)地址、稱呼、正文、 結(jié)尾、簽名。5.1.1 信頭（Heading）口，號、信頭是指發(fā)信人的地址和日期，通常寫在第一頁的右上角。行首 可以齊頭寫，

2、也可以逐行縮進(jìn)寫。地址的書寫順序由小到大：門牌 街道、城市、?。ㄖ荩?、郵編、國名，最后寫發(fā)信日期。私人信件一 般只寫寄信日期即可。例如：123 Tianhe RoadTianhe DistrictGuangzhou 510620Guangdong ProvinceP. R. C.Jan. 8, 20105.1.2 信內(nèi)地址(Inside Address*信內(nèi)地址要寫收信人的姓名和地址。在公務(wù)信件中要寫明這一 項，在私人信件中，這一項常常省略。該項寫在寫信日期下一行的左 上角，格式與寄信人地址一樣。5.1.3 稱呼(Salutation)a號,口 號。定要寫收信人的稱呼是對收信人的稱謂，應(yīng)與左邊

3、線對齊，寫在收信人姓名、地 址下面1-2行處。在稱呼后，英國人常用逗號，美國人則常用冒 在私人信件中可直呼收信人的名字，但公務(wù)信件中 姓。大部分信件在稱呼前加"Dear"。如：Dear P rofessor/ Prof. Berge n:Dear Dr. Joh nson,對不相識的人可按性別稱呼：Dear Sir:或 Dear Madam: Dear Ladies如果不知收信人的性別則可用 Dear Sir or Madam:5.1.4 正文(Body of Letter)正文是書信的主體。與中文信件不同的是，英文書信的正文的開 頭不是先寫一些問候語，再闡明寫信的目的，而

4、是直接說明寫信人的 身份及寫信的目的，然后提出寫信人的情況、想法或要求，并加以必 要的解釋或說明。英文書信陳述目的時，應(yīng)該直截了當(dāng)，意思明確， 層次清楚，言簡意賅。書信正文的第一句話或第一段，通常被稱為起首語。一般說來， 人們習(xí)慣用一些客套的寫法作為書信正文的起始，即先將對方來信的 日期、主題加以簡單描述，以便使對方一看便知該信是回答哪一封信 的。如果是第一次給別人寫信，也可用開頭語作必要的自我介紹，并 表明自己寫信的主要目的。5.1.5 結(jié)尾禮詞(Complimentary Close)公務(wù)信件的結(jié)尾禮詞包含兩部分：發(fā)信人的結(jié)尾套語與署名。結(jié) 尾套語寫在簽名上面一行，第一個字母要大寫，套語結(jié)

5、尾后面要加逗 號。在公務(wù)信件中，發(fā)信人常用的結(jié)尾套語有：Yours truly, Yours sincerely, Respectfully yours, Cordially yours, Yours cordially 等。私人信件中，發(fā)信人常用的結(jié)尾套語有：Sin cerely yours, Lovely yours, Your lovely, Your lov ing son/daughter 等。5.1.6 簽名(Signature)寫信人的簽名常位于結(jié)尾禮詞正下方一二行。除非是給很熟悉的 人寫信，簽名一般須寫出全名。簽名常常較潦草，不易辨認(rèn)，因此在 簽名的正下方須打印出全名。范文:A

6、 Letter to A SchoolmateJune 23, 2001Dear Xiao Wan g,I' m very glad to learn that you ' re going to visit me during theweek-l ong holiday. My parents will also be happy to see you aga in. I am sure you will enjoy every minute here.I have arran ged our schedule for the holiday as follows. On t

7、hefirst day you arrive, I ' ll show you around our campus. On the second day, we' ll visit the art gallery and the music hall. Next day, we ' ll climb a hill in the no rtheaster n part of the city. On the top of the hill, we can have a wonderful bird ' s eye view of the city. During

8、the next three days, we llmake some short trips to some places of interest n earby, such as the Swan Cave, the Golde n Lake, etc. On the last day, I ' ll see you off at the railwaystation.PI ease remember to call and tell me your train nu mber and timeof arrival so that I can meet you at the rai

9、lway stati on. By the way, it s very hot here and we have a lot of sunshine, so don ' t forget to wear you sun glasses.I' m looking forward to seeing you soon.Sin cerely yours,Zhang Ying寫信日期稱呼正文第一段：表示歡迎正文第 2段：活動安排第-天的安排第二天的安排第三天的安排第 4-6天的安排第七天：送行正文第三段（注意事項）：注意事項一注意事項二結(jié)束語結(jié)尾禮詞簽名上面舉的是私人信件的例子，下面

10、我們再來看一封投訴信（Letterof Complaint）。投訴信的目的是為了讓收信人讀信后同情你的遭遇，解決你所遇到的問題。所以寫投訴信時應(yīng)該實事求是地反映情況，注意措辭，不 使用過多的諷刺或責(zé)備的語言，也不要因為發(fā)泄怒氣而離題，以避免 引起收信人的不信任或反感。一般而言，投訴信包括以下內(nèi)容：提出要求和理由；解釋詳細(xì)的 情況；把請求具體化以及希望收信人采取行動的日期等。例如：Sep tember 1, 2001Dear Sir or Madam:I' m writ ing to comp la in about a typ ewriter I bought seve nmon th

11、s ago.In February of 2001 I bought a Jones Typewriter, PortableSp ecial Model, at ABC Store, I had used it only a few days whe n the sp ace bar broke.I took it to a local shop, they told me it was factory defect andsuggest I take it back to ABC. ABC acce pted the machi ne and sent the part in. I wai

12、ted three mon ths, and since your company did not send a rep laceme nt, they let me have the sp ace bar from ano ther typ ewriter.Now, six mon ths later, it has broke n aga in. I took it back to ABC.They are no Ion ger carry ing your typ ewriter, but they assured me that the guara ntee is still good

13、 and suggested that I write you for further in structi ons as to what ste ps to take.I will app reciate any thi ng you can do to help us on this matter. Resp ectfully,(Sig nature)James Berge n寫信日期 稱呼正文第一段：表明寫信的目的正文第二段：具體 說明購買產(chǎn)品的時間、地點及出現(xiàn)的問題第三段：說明嘗試的解決方 法 第四段：說明嘗試的解決方案無效，請求幫助結(jié)尾禮詞簽名打印 的姓名這是一封態(tài)度冷靜、措辭有理、

14、有節(jié)的投訴售后服務(wù)不周的信。 由于這類信涉及經(jīng)銷商(廠家)和賣方，因此，投訴信中寫明了以下 詳細(xì)的情況：1)購物的時間：In February of 20012)購物地點：at ABC Store3)產(chǎn)品型號：Jones Typ ewriter, P ortable Sp ecial Model4)使用時間：I had used it only a few days six mon ths later5)主要問題：The sp ace bar broke6)產(chǎn)生可題的原因：factory defect7)為什么向你方反映：They are no Ion ger carry ing your t

15、yp ewriter, but they assured us thatthe guarantee is still good and suggested that I write you for further in structio ns as to what ste ps to take.商店已沒有貴公司的打字機(jī)，但他 們讓我相信，保修卡仍有效，并建議我寫信給貴公司以尋求解決辦法) 此外，寫信人還用了禮貌的結(jié)束語：I will app reciate any thi ng you can do to help us on this matter.貴公 司在這件事上給我的任何幫助都將令我不

16、勝感激)參考文早:A Letter to a RoommateMarch 16, 2002Dear Xiao Zhang,Recently I have noticedthat youhave been smoking heavily,which is becoming a seriousp roblem.As long asyou are in, ourbedroom is filled with thatterriblesmell. Theashtray alwayscells which canoverflows with cigarette butts.Your are ruining

17、 your health, destroying brainyour lungs andn ever be rep laced, not to men ti on the damage towindpip es. Smok ing, esp ecially heavy smok ing, correlates highly with lung cancer. It is possible that you'll be caught up with it. rm not scaring you. Besides, smoking is also harmful to the health of our roommates and the frie ndsh ip among us. The roommates avoid being in the bedroom for fear of being p olluted. As a result, the brotherhood among roommates is gr