記錄控制程序-中英文

1、精選優(yōu)質(zhì)文檔-傾情為你奉上程序文件Control Procedure制定單位Preparing Department: QA Department 生效日期Effective Date: 08-Oct-2007 制定Prepared by審核:Checked by:批準(zhǔn):Approved by:日期Date20070917日期Date日期DateDistribution list 分發(fā)簽收清單客服部CS Dept日期Date開發(fā)部D&D Dept日期Date物料部Material Dept日期Date品質(zhì)部QA Dept日期Date生產(chǎn)部Prod. Dept日期Date貨倉部WH. D

2、ept日期Date運(yùn)作部OP Dept.日期Date采購(gòu)開發(fā)部Sourcing Dept日期Date工程部Engineering Dept日期Date人事 & 行政部HR & Admin. Dept日期Date未經(jīng)授權(quán)不可拷貝!It is not allowed to make any copy without authorization1. Revision History 修訂記錄REVISION版本DESCRIPTION OF CHANGE修訂內(nèi)容ORIGINATOR起草人RELEASE DATE發(fā)行日期01Original Release 新版發(fā)行2007-10-082

3、. Purpose目的:建立和維護(hù)記錄控制程序，以證明產(chǎn)品達(dá)到規(guī)定的質(zhì)量要求和質(zhì)量管理體系有效運(yùn)行。Establish and maintain record control procedure so as to testify the product can meet the specified quality requirement and quality management system is running effectively.3. Scope范圍 適用于產(chǎn)品和質(zhì)量管理體系運(yùn)行相關(guān)的記錄，也適用于保存在公司網(wǎng)絡(luò)服務(wù)器上的記錄。Applicable for records rele

4、vant to products and quality management system operation and also applicable for records saved in the company network server.4. Reference Document參考文件文控程序 Document control procedure5. Definition定義 記錄：闡明所取得的結(jié)果或提供所完成活動(dòng)的證據(jù)的文件。Record: clarify the result acquired or provide a file to proof the finished a

5、ctivity.6. Responsibility職責(zé)6.1 各部門：All departments6.1.1 制定所需的空白記錄樣式(即表格)；Prepare a blank record format needed6.1.2 準(zhǔn)確地填寫記錄；Accurate record6.1.3 妥善標(biāo)識(shí)和保存記錄。To identify and keep records well.6.2 文控中心：建立記錄一覽表。Document control center: To establish Record List.6.3 部門經(jīng)理：Dept. manager6.3.1 審核記錄的處置； To appro

6、ve the disposal of records.7. General procedure一般程序7.1. 表格的制定：Create a Form7.1.1. 各部門依據(jù)工作需要,制定所需要的空白記錄樣式(即表格),新制定的表格在投入使用前需經(jīng)部門經(jīng)理審核及總經(jīng)理批準(zhǔn)；Each dept. make blank record format needed according to work requirement, and the new Form shall be reviewed by the Dept. management and approved General Manager b

7、efore using. 7.1.2. 表格的格式必須包括公司名稱、記錄名稱、制作人、審核人、日期等欄目或內(nèi)容； The format of the form shall include items or content such as company name, record name, maker, checker, date etc.,7.1.3. 表格的編號(hào)方法:Method for numbering the form 7.1.3.1. FM-部門代碼流水號(hào)（自01開始，依次為02、03、04，以此類推）；FMDept. Code-serial number(from 01, in

8、turn are 02, 03, 04. like this); 部門代碼表Dept. Code Table:開發(fā)部D&D DepartmentDD采購(gòu)開發(fā)部Sourcing DepartmentSO運(yùn)作部Operation DepartmentOP客服部Customer Service DepartmentCS物料部Material DepartmentMC生產(chǎn)部Production DepartmentPD貨倉部Warehouse DepartmentWH工程部Engineering DepartmentPE品質(zhì)部Quality Assurance DepartmentQA行政部H

9、R & Admin. DepartmentHR采購(gòu)部Purchasing DepartmentPU7.1.3.2. 版本: 以數(shù)字表示，自“01”開始， 依次為02、03、04，以此類推；Revision No.: show with number, begin with “01”,“02”.7.1.3.3. 記錄的電子文檔格式交文控中心存盤，并登記于記錄一覽表。The electric file of the record format shall be sent document control center for keeping and register in Record L

10、ist.7.2. 記錄的填寫: Make-out of record7.2.1. 記錄的填寫必須清晰、完整；The record must clear and complete.7.2.2. 不允許對(duì)已填寫的記錄進(jìn)行篡改,若因糾正筆誤的原因要改寫記錄時(shí), 對(duì)被改動(dòng)的部分加劃?rùn)M線，并注明正確內(nèi)容，改寫人必須簽名并署日期；Its not allowed to change a filled out record. If need to correct record caused by clerical error. The modified part must be marked with a l

11、ine together with the correct content. The corrector shall sign its name and the date.7.2.3. 提倡盡量使用電子記錄, 減少紙張的使用。Its better to use electric records to reduce the usage of paper.7.3. 記錄的保存: Record archiving 7.3.1. 各部門必須按照日期或記錄流水號(hào)碼的順序, 將當(dāng)天的記錄進(jìn)行分類歸檔并予以清晰的標(biāo)識(shí)；7.3.2. All departments shall classify the rec

12、ords and file with clear identification according to date or serial number.7.3.3. 記錄的保存期限必須按照記錄一覽表的要求執(zhí)行；7.3.4. The archiving period shall be executed according to the Record List.7.3.5. 當(dāng)需要裝箱儲(chǔ)存時(shí)，應(yīng)在外箱上注明記錄的名稱和索引的起始范圍，注意防潮防污染。When its necessary to keep the records with carton, the name and indexical r

13、ange of the record shall be marked on outer carton. Also it is necessary to prevent from damp and stain. 7.3.6. 利用計(jì)算機(jī)貯存記錄時(shí), 需保在公司網(wǎng)絡(luò)服器上不可存放于部門電腦硬盤中并進(jìn)行殺毒及備份,備份帶必須存放于保險(xiǎn)柜中，以防意外遺失資料。When using computer to reserve records, the record shall be save in the company network server, it is not allowed save the

14、record in the department computer hard disk, and the virus killing and backup shall be conducted, the backup tape shall be kept in the safety box to prevent loosing data due to any accident unexpected. 7.3.7. 傳真紙若屬熱感應(yīng)紙且該記錄須保存三個(gè)月以上時(shí)，應(yīng)以影印本儲(chǔ)存；Record with fax paper which belongs to hot induction paper a

15、nd need to reserve more than 3 months shall be reserved with a copy.7.3.8. 保存期間, 注意不得損壞和遺失記錄。In the period of archiving, record must not be damaged and lost.7.4. 記錄的機(jī)密性: Confidentiality7.4.1. 不允許非工作原因的記錄借閱；Its not allowed to borrow the record beyond a work reason. 7.4.2. 外部人員單位的借閱, 必須得到部門經(jīng)理的同意。An ex

16、terior person or units borrowing must get dept. managers approval.7.5. 記錄的處置: Disposal for record7.5.1. 超過保存期限的記錄, 保存單位填寫記錄處置表, 經(jīng)部門經(jīng)理審核后進(jìn)行處置；If a record exceed the archiving period, the archiving department shall fill a record disposal list then can dispose it after the managers approval.7.5.2. 本公司允

17、許并及力提倡利用過期記錄(的背面)，使用時(shí)在正面原記錄上畫一個(gè)對(duì)角斜線，以示作廢。We allowed and strongly recommend using the back side paper of the obsolete record, draw a cross line on the frontispiece to show it scrapped when using.8. 附件8.1. 記錄一覽表 Record List8.2. 記錄處置表 Record Disposal Sheet8.3. 培訓(xùn)表格 Training Form附件8.1：記錄一覽表Attachment 8.1：Record List記錄編號(hào)/版本Record NO./REV記錄名稱Record Name保存期限Archiving Period保存部門Archiving Dept.備注Rem