商務(wù)英語寫作-備忘錄ppt課件

Memorandums Whatisamemo Itisaformatofinternalcommunication whichcancommunicateinformation explainnewprocedures announcechanges makerequests confirmresults orofferadvice Howtowriteabusinessmemo 內(nèi)容簡短 備忘錄市商務(wù)書面溝通中最簡短的形式之一 具備快速閱讀的特征 信息具體 如果要用備忘錄告訴同事們有個會議或活動 就把具體的日期時間告訴他們 內(nèi)容有組織 便于讀者呢個迅速找到需要的信息 不管是直接還是委婉 內(nèi)容都要有組織 不要讓對方浪費時間思考你是什么意思 Theformatofamemo 漢語的 備忘錄 來自英語的memorandum 實際應(yīng)用中通常使用其縮寫形式memo 作標(biāo)題時一定要大寫首字母 或者四個字母都大寫 備忘錄由名稱 title 標(biāo)題區(qū) heading 和正文 body 三部分組成 其中標(biāo)題區(qū)包括四部分內(nèi)容 備忘錄的撰寫人 收件人 發(fā)送日期及主題 備忘錄的基本格式如下 排列格式多為齊頭式 MemoTo 寫出全名 有時可以加上職位From 寫出全名 有時可以加上職位Date 寫出完整日期 月份可以采用縮寫Subject 主題簡短 明確 具體Message 直接寫出重點 用一到兩個句子把主要的信息寫出來 可以只有一個句子 也可以有好幾個段落 Re NewYearPartySubject AutumnTradingFairSubj ChristmasCelebrationSUBJECT BeefitsCoordinatorSuggestsPingguOuting Memo Changesoftheorder To Subject From Changegoodsdetailsofthismorning sorder Ms SanchezfromRoyaleEngineering Send3unitsofmodel1380and4unitsofmodel1935bysea Theydonnotneedinsuranceandwewillpayforseatransport Date 24November 2013 DispatchDepartment BrianDavison 如果你選擇使用標(biāo)題形式寫出 事由 要注意用詞應(yīng)當(dāng)概括性強(qiáng) 言簡意賅 事由 是備忘錄的 題眼 作用在于突出備忘錄的寫作目的或其主要內(nèi)容 使收件人迅速識別備忘錄的主要意圖 判斷應(yīng)由哪個業(yè)務(wù)部門處理 與自己是否有關(guān)系 事由一項等于備忘錄的標(biāo)題 換句話說 備忘錄的主旨應(yīng)當(dāng)體現(xiàn)在事由的表述之中 請比較以下同一個會議紀(jì)錄的六種事由標(biāo)題 MinutesofthemeetingoftheSecondBoardofDirectorsMinutesoftheMeetingoftheSecondBoardofDirectorsMinutesoftheSecondMeetingoftheBoardofDirectorsMinutesoftheSecondMeeting BoardofDirectorsBoardofDirectors MinutesoftheSecondMeetingBoardofDirectors MeetingMinutes October23 2007 Practice1 Yourcompany sSalesDirectorisvisitingyounextThursdaymorning Writeamemotoyourassistant Kerstin Tellingheraboutthevisit Explainingthereasonforthevisit SayingwhatinformationtheSalesDirectorwillneedontheday Writeabout30 40words Memo AboutthevisitofSalesDirector To Subject From Date 5thMarch 2013 MsKerstin StephenChan ManagingDirector Ourcompany sSalesDirector Mr Johnson isvisitingourbranchnextThursdaymorningtocheckthesalespictureofourregion Pleasepreparethesalesfiguresofallourproductlinesforhisinspection Thanks Practice2 YouareamanagerandgoingtospendholidaysinHawaiiinJune Suddenlyyoureceivedaletterfromanimportantcustomer Mr EltonDeland whowillarriveon25thJuneanddiscusstheclaim YouhavetodelaythetriptillJuly WriteamemotoMs AnneFranks yoursecretary ExplainwhyyoupostponeyourtripMentionthedatewhenMr EltonDelandwillarriveAskhertoarrangeyourmeeting Memo To Subject From Date 22September 2013 AnneFranks WuShan Tripdelay IhavetodelaymytriptoHawaiitillJuly asMr EltonDelandwillarriveinLondonon25thJuneanddiscusstheclaimfacetoface Pleasearrangeourmeetingon26thJune TypesofMemos 1 InstructionMemo 指示性備忘錄 Style simpleanddirect Content 1 INTRODUCTION 2 DETAILS3 RESPONSEORACTIONTOBETAKEN4 CONCLUSION Example To AllStaffFrom AllenSmith AdministrativeOfficerDate May12 2006Subject OperatingInstructionsforNewCopyingMachineANewphotocopierhasbeeninstalledinthegeneraloffice Allstaffiswelcometouseit introduction Toensurethecopier ssurvival itisimportanttokeepthefollowingproceduresinmind details Usethemachinefornolongerthan30minutesatatime Afteruse allowthemachinetocoolforatleast5minutes Makesuretheswitchisturnedoffafteruse Pleasespeaktomeifyouhaveanyquestionsaboutthemachine response 上級致下級MemosfromtheManagement 例1 推遲圣誕晚會備忘錄 PostponingthestaffChristmasparty TO AllStaffFROM ManagementDATE November9 2007SUBJECT STAFFCHRISTMASPARTY It sthattimeofyearagain Asyouallknow Christmasisourbusiestseasonoftheyear EveryyearitisastruggleformanagementandsupervisorstofindthetimeandenergytoorganizeastaffChristmasparty Thisyear wehavedecidedtopostponetheChristmaspartyuntilafterourbusyseason PartyDetails Date ThirdSaturdayinJanuaryTheme CelebrationFood Turkey Christmaspudding smokedsalmonSpecialevents KaraokeandbellydancingWeapologizethatthecelebrationwillhavetowaituntilthenewyear butweguaranteethatitwillbeworththewait Anyoneinterestedinvolunteeringtohelpoutwiththeeventisencour