第一講_memo_note_email

1、BECBEC寫作概述及寫作概述及memo, note, memo, note, emailemail劍橋商務(wù)英語考試的突出特點劍橋商務(wù)英語考試的突出特點全面考察考生在聽說讀寫全面考察考生在聽說讀寫四個方面運用英語的實踐能力。四個方面運用英語的實踐能力。寫作部分的測試就是根據(jù)上述原則設(shè)計命題寫作部分的測試就是根據(jù)上述原則設(shè)計命題寫作目的與要求寫作目的與要求1 Can make notes that are useful to both him/herself and to colleagues.2 Can write most letters he/she is likely to be ask

2、ed to do; such errors as occur will not prevent understanding of the message.3 Can write a simple report.Part one:Memo, note, emailPart two:Business letter/reportBEC寫作概述寫作概述 寫作考試時間寫作考試時間4545分鐘，占總成績的分鐘，占總成績的25%25%（寫作成（寫作成績）績） 完成兩篇商務(wù)寫作：完成兩篇商務(wù)寫作： 小作文占小作文占1010分，大作文占分，大作文占2020分。分。 寫作主題廣泛多樣寫作主題廣泛多樣 商務(wù)活動中常

3、用的書面聯(lián)系方式商務(wù)活動中常用的書面聯(lián)系方式考察工作環(huán)境中運用英語進行交流的能力考察工作環(huán)境中運用英語進行交流的能力l 熟悉寫作要求，套路熟悉寫作要求，套路l 了解商務(wù)交往禮儀和習(xí)慣（了解商務(wù)交往禮儀和習(xí)慣（模仿范文模仿范文） memo, note, emailmemo, note, e-mail的命題形式的命題形式 題頭：交代背景信息題頭：交代背景信息 必須包含或傳遞的信息點（順序可以打亂）必須包含或傳遞的信息點（順序可以打亂） 字數(shù)要求：字數(shù)要求：40-5040-50（wordswords）應(yīng)試技巧應(yīng)試技巧: 確定平時背誦的常用句型（確定平時背誦的常用句型（internalize itin

4、ternalize it）（correct-appropriatecorrect-appropriate） 簡練地交代背景信息，有邏輯性的安排信息點簡練地交代背景信息，有邏輯性的安排信息點（不是一盤散沙東拼西湊放在一起）（不是一盤散沙東拼西湊放在一起） Memo的格式的格式 MEMO To: (收信人收信人) From：（發(fā)信人發(fā)信人） Date：（：（日期日期） Subject：（：（事由事由） Message：（：（正文正文）收信人姓名前可以用尊收信人姓名前可以用尊稱或者不用稱或者不用 發(fā)信人職稱可以寫或不發(fā)信人職稱可以寫或不寫，但姓名前不用尊稱寫，但姓名前不用尊稱To: Mr Mary

5、Carter, AccountantFrom: David Smith, Sales ManagerMemo與與letter的區(qū)別的區(qū)別memomemo不需要不需要l 信內(nèi)地址（收信人地址）信內(nèi)地址（收信人地址）l 稱呼稱呼l 結(jié)尾套話結(jié)尾套話1. 1. 簽名簽名注意注意語氣：語氣：l 寫信人與收信人關(guān)系寫信人與收信人關(guān)系l 談?wù)搩?nèi)容談?wù)搩?nèi)容選擇合適的語體，選擇合適的語體，恰當(dāng)?shù)膯卧~和句子：恰當(dāng)?shù)膯卧~和句子：對上對上/ /對下對下匯報工作匯報工作/ /請同事合作請同事合作日期的寫法日期的寫法英式：日，月，年英式：日，月，年如：如：9 9thth May May，20042004美式：月，日，年

6、美式：月，日，年如：如：May 9May 9thth ，20042004注意：避免完全使用數(shù)字表示日期注意：避免完全使用數(shù)字表示日期 不要用數(shù)字表示月份不要用數(shù)字表示月份英語十二月份縮寫英語十二月份縮寫 1月月 Jan. January 2月月 Feb. February 3月月 Mar. March 4月月 Apr. April 5月月 May6月月 Jun. June 7月月 Jul. July 8月月 Aug. August 9月月 Sept. September 10月月 Oct. October 11月月 Nov. November 12月月 Dec. DecemberMemo正文部

7、分正文部分l 用一段話或一句話提及備忘錄主要涉及的事由用一段話或一句話提及備忘錄主要涉及的事由l 論述細節(jié)：不要照搬題目中的信息論述細節(jié)：不要照搬題目中的信息l 結(jié)束部分：結(jié)束部分： 說明需采取的行動說明需采取的行動 總結(jié)觀點總結(jié)觀點 提出結(jié)論提出結(jié)論 提供建議（根據(jù)事實）提供建議（根據(jù)事實）例題例題You are the training manager of a company which has won a large export order. You have been asked to organizeforeign language training for some of yo

8、ur staff.Write a memo to staff: explaining why the courses are necessary saying which members of staff should attend announcing when the courses will startWrite 40-50 words on a separate sheet.To: All staff (mind manager “memo” )From: the Training ManagerDate: 1 March 2005Subject: A Foreign Language

9、 Training CourseI was asked to organize a foreign language trainingcourse because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.Memo常見錯誤分析常見錯誤分析l 將備忘錄和信件格式混淆（備忘錄下面不需要將備忘錄和信件格式混淆（備忘錄下面不需要發(fā)放人簽名

10、）發(fā)放人簽名）l 遺漏信息點（照搬題目中的信息點）遺漏信息點（照搬題目中的信息點）l 語體不正確語體不正確l 字數(shù)不符合要求字數(shù)不符合要求Note 商務(wù)便條一般有四個組成部分：日期、稱呼、正文、簽商務(wù)便條一般有四個組成部分：日期、稱呼、正文、簽名。一些公司有印好的便條箋。名。一些公司有印好的便條箋。 Note 的格式的格式 稱呼稱呼結(jié)尾敬辭結(jié)尾敬辭簽名簽名 Dear Peter， I have done all my things here. I sincerely thank you for the trouble you have taken for my sake. I am leavi

11、ng for home by train at two this afternoon. This is to say good-bye to you. Please kindly remember me to your wife. Yours ever,Jack Language requirement for note, memoE-mail格式格式約定俗成約定俗成類似類似memoFrom：Subject:Date:To:Attachments：小結(jié)：小結(jié)：1、To：這一標(biāo)題后面應(yīng)寫收信人的姓名與職銜，姓：這一標(biāo)題后面應(yīng)寫收信人的姓名與職銜，姓名前可以用尊稱或不用，如：名前可以用尊稱或不用，

12、如： To：Mr John Smith，Sales Manager 2、From：這一標(biāo)題后應(yīng)寫發(fā)信人的姓名與職銜：職：這一標(biāo)題后應(yīng)寫發(fā)信人的姓名與職銜：職銜可根據(jù)需要決定寫或不寫，但姓名前不要用尊稱。銜可根據(jù)需要決定寫或不寫，但姓名前不要用尊稱。3、Date：日期的寫法同書信里日期寫法的要求完全：日期的寫法同書信里日期寫法的要求完全一樣，不要用數(shù)字來表示月份。一樣，不要用數(shù)字來表示月份。4、Subject：這一標(biāo)題后是寫事由的，即用一個或幾個詞：這一標(biāo)題后是寫事由的，即用一個或幾個詞匯簡單概括便函的內(nèi)容，以便查閱。事由必須簡潔明了，匯簡單概括便函的內(nèi)容，以便查閱。事由必須簡潔明了，不要用完整

13、的句子，如：不要用完整的句子，如： Promotion of Staff Participation in Training Programmes 5、Message 商務(wù)便函還可以根據(jù)實際需要在末尾增加發(fā)信人的姓名商務(wù)便函還可以根據(jù)實際需要在末尾增加發(fā)信人的姓名首字母、附件、副本抄送等。首字母、附件、副本抄送等。各類商務(wù)便條便函范文及常用表達各類商務(wù)便條便函范文及常用表達1.告知信息類告知信息類總結(jié)總結(jié)：告知用詞：告知用詞Tell/ notify/ mention/ express/ inform /explain/ report/ advise例如：例如：I am writing to t

14、ell/inform you that.I am writing to explain. (tell your boss why you cannot attend)I am writing to express (my regret)例題例題You are the training manager of a company which has won a large export order. You have been asked to organize foreign language training for some of your staff.Write a memo to sta

15、ff: explaining why the courses are necessary saying which members of staff should attend announcing when the courses will startWrite 40-50 words on a separate sheet.范文范文 1To: All staffFrom: Training ManagerDate: 1 March 2005Subject: A Foreign Language Training CourseI was asked to organize a foreign

16、 language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course.2 布置安排類布置安排類You are the manager of a small export company. Peter Watson, an important client, is visiting your

17、company for three days from 22 October.Write a note of 40-50 words to your secretary: Asking her to book a hotel room Saying where the hotel should be Giving her the dates范文范文1： Dear Ms Jones, I am writing to inform you that Mr Peter Watson will be visiting our company. Would you please be so kindly

18、 as to reserve a suitable room for him? Yours sincerely范文范文2 Hi Mary, Look. Im really sorry to have to trouble you but Peter Watson a really important client is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr Watson a reall

19、y nice hotel room as soon as possible? Thanks very much. See you soon!范文范文3 Mary, Mr. Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you.3 詢

20、問信息類詢問信息類 You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department. Write a note to Mr Grayson, the Assistant Purchasing Manager: enquiring about the reason for the delay; stating when the components are needed; suggesting a meeting

21、 to discuss future deliveries.Write 40 - 50 words on your Answer Sheet. 范文范文I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discuss future deliverie

22、s. 4 征求意見類征求意見類例文例文You are a Project Team Leader. You have had to postpone your next project meeting because some of the members of your team will be abroad.Write a memo of 40-50 words to your project team: informing them of the postponing and giving the reason stating a new date and time for the me

23、eting requesting suggestions for the agenda.Write on your Answer Sheet. 范文范文I am writing to inform you that the next project meeting will be postponed. Because several team members will be abroad for another project, we will hold our next meeting on 1 August, starting from 9am. Please let me know if

24、 you have any suggestions as to the agenda of the meeting.（Do you have any suggestions regarding the schedule? I welcome your suggestions concerning the timetable.）5 求助申請類求助申請類 You would like to go to a seminar on presentation skills. Write an email to your line manager: requesting time off work to

25、go to the seminar saying when the seminar is explaining why you want to go Write 40-50 words on a separate sheet.范文范文 To: Nick Johnson Subject: Presentation Skills Seminar I would like to attend a seminar on 3 April. It is about presentation skills. Since I have to make many presentations to custome

26、rs, this seminar will be very useful. Could you tell me if its possible to take time off work to attend this seminar? Thanks Angela （May I have your permission to do sth?）6 推薦建議類推薦建議類 Your companys Sales Department has asked you to give a talk next Friday on your most recent project. Write an email

27、to Mrs Jay in the Sales Department: agreeing to give the talk and suggesting a time saying what equipment you will need requesting information about the participants. Write 40-50 words on a separate sheet.范文范文 To: Anna Jay Subject: Talk Next Friday I would like to give the talk suggested by you and

28、I think 9.30am, after the break, would be the perfect time. Required equipment: - Overhead Project - Flipchart with Pens Please give me some information about the people participating. Renate句型：句型：I think. Why not. Shall we. I suggest.suggestsuggest doing sthsuggest eg suggest a holidaysuggest that

29、sb do sthrecommendrecommend recommend some articlesrecommend to sb (eg a friend)recommend doing sth (eg putting another board up)recommend that sb do sth注意： 看清題目要求看清題目要求 使用非正式的，口語化的語言（依據(jù)對象和內(nèi)容靈活選使用非正式的，口語化的語言（依據(jù)對象和內(nèi)容靈活選擇）擇） 內(nèi)容必須緊扣主題內(nèi)容必須緊扣主題 開頭開頭目的目的 注意層次注意層次- 中間中間細節(jié)細節(jié) 結(jié)尾結(jié)尾要求或意見要求或意見 充分利用卷面提供的信息充分利用卷面

30、提供的信息 字數(shù)字數(shù)學(xué)生范文學(xué)生范文1Im really sorry but Im not able to go to the meeting at our companys head Office. I cant attend because of previous arrangements which I cant agree.Mr Jan Korwalski, a very good worker, will go instead of me.Please accept my apologies.Marta StefanskaExaminer comments學(xué)生范文學(xué)生范文2Dear

31、Mrs YoungI would like to apologize for not being able to go to meeting at our companys head office because I will not be in the country. I am on the business trip to Italy.Mr Mark Smith will go instead of me.Many thanksNadia JohnsonRegional Sales ManagerExaminer comments正式與非正式正式與非正式Phrasal verbs (in

32、f) single words (fl)turn insurrenderedput up withtoleratemake good use of utilizeInformalFormalHiGood morningByeGood-byeSee you How are youSo longThank & gratitudewhich one is infml?The passive structure more formal than the ActiveThe manager issued the name roll of the newly-recruited employees

33、.The name roll of the newly-recruited is issued.The committee suggests thatIt is suggested (by ) that注意注意l不要口語詞語，短語，縮略詞不要口語詞語，短語，縮略詞l不要省略句不要省略句l不要口語，諺語，比喻等修辭手法不要口語，諺語，比喻等修辭手法Guy/boy & staff/memberThanksA million thanksShow sb ones gratitudeExtend sb ones gratitudeWeve & we haveIts reported &

34、amp; it is reportedNew hand-inexperienced sales rep./worker/managerSmoking prohibited.Any form of abuse is prohibited.The Globe brings you the world in a single copy.The required sample will be delivered within the twinkling of an eye/ on 日期日期.高分對策高分對策 不要遺漏信息點不要遺漏信息點 不要照搬題目信息不要照搬題目信息 禮貌：體貼周到禮貌：體貼周到1）換句型）換句型2）換同義詞）換同義詞3）換詞性）換詞性paraphrase This rule applies in every case. The arguments put forward by these two authors are nearly the same. The English language has had a major impact on