Unit 5 Convention Registration

1、實(shí)用會展英語 / Practical English for Convention & Exhibition實(shí)用會展英語Practical English for Convention & Exhibition實(shí)用會展英語 / Practical English for Convention & ExhibitionUnit 05 Convention Registration 會議登記Goals Goals 學(xué)習(xí)目標(biāo)學(xué)習(xí)目標(biāo)After completing this unit, you will be able to:Get a general understanding of proced

2、ures for convention registration.Grasp useful professional words and expressions and key sentences of convention registration.Fill and make a convention registration formImprove the listening and speaking skill for convention registration. Contents【Unit 05】2 21 13 34 4【 Warming Up】Convention Registr

3、ation051-3【 Situational Dialogues】【 Reading】【 Projects】實(shí)用會展英語 / Practical English for Convention & ExhibitionTask 1: Vocabulary: Look at the pictures. Work with your partners and fill in the blanks with the right form of the words given in the box.Warming Up1.Could you check this _ form and sign it,

4、 please?2.During the registration process, follow the _ on the invoice to complete the payment by check.coupon badge layout fee registration refund deadline instruction實(shí)用會展英語 / Practical English for Convention & ExhibitionWarming Up3.Do I get a _ if I cancel my registration?.4.The _ to submit a writ

5、ten cancellation request is May 17th.5.The delegate _ is required for all our activities.實(shí)用會展英語 / Practical English for Convention & ExhibitionWarming Up7.Your meal _ is in the convention packet.8.The registration _ covers the cost of the conferences, banquet, meals, refreshments. and documents.6.If

6、 you are not familiar with the Convention Center, you may refer to the _ map in the meeting packet.實(shí)用會展英語 / Practical English for Convention & ExhibitionTask Two: Brainstorming：Work in group. Discuss with your classmates about preparation for the convention registrationWarming UpOn-site registration

7、 （現(xiàn)場注冊）（現(xiàn)場注冊）Name badge (嘉賓證嘉賓證)Conference package（會議資料袋）（會議資料袋）Registration form（會議注冊表）（會議注冊表）Payment for registration fees（注冊費(fèi)支付方式）（注冊費(fèi)支付方式）Attendance book of conference(會議簽到表會議簽到表)實(shí)用會展英語 / Practical English for Convention & ExhibitionSituational DialoguesMary The clerk is welcoming the attendees.

8、Tom: One delegate for attending the conferenceDialog One:Mary: May I have your name?Tom: My name is Tom Smith. The given name is Tom. The family name is Smith.Mary: Mr. Smith, have you pre-registered?Tom: Yes, I have.Mary: Let me check. I got it. Here is your meeting badge and meeting packet. The pa

9、cket contains conference programs, a layout of convention center, a map of downtown Beijing, nearby restaurant information and other related items. Pencils and meeting paper are available on the rectangular table at the entrance to the conference hall on a first-come, first-serve basis. And the free

10、 refreshments can be found at the bar in the lounge.實(shí)用會展英語 / Practical English for Convention & Exhibition1-7Situational DialoguesTom: Thats great, thank you very much. By the way, where is the preparation area? I want to make sure about my presentation.Mary: It is in the small conference hall besid

11、e the lounge.Tom: What about the meal?Mary: Have you signed up for the meal plan?Tom: Yes.Mary: Then, your meal tickets are included in your meeting packets.Tom: OK, thanks for your consideration.Mary: It is my pleasure. We are always at your service. The next attendee. Your name, please?實(shí)用會展英語 / Pr

12、actical English for Convention & ExhibitionSituational DialoguesSituation: On-site reception. Registration clerks should have a thorough knowledge of the conference program and the layout of the meeting rooms. They are required to answer various delegate enquiries and to handle problems. Nancy provi

13、des a good service for the delegates.Nancy: the clerk Susan:a foreign delegateDialog Two: Nancy：Hello，welcome to the conference! Can I have your name，please?Susan： Yes，my name is Susan Brown. Ive made an online registration. Is it here for check-in? Nancy： Yes. Heres the packet with your name badge，

14、programs， abstract booklet，meal coupons and a conference memento in it Susan： Thanks! Where can I have supper this evening?Nancy： Oh, you may take part in the welcome reception at 6:00 pm. And all the meal times and locations are on the coupons.實(shí)用會展英語 / Practical English for Convention & Exhibition1

15、-7Situational DialoguesSusan： Thats good! By the way, Im supposed to be a presenter in one of the breakout sessions. Id like to know where my room is.Nancy：OK, please let me know your topic, and I find it for you in the program book.Susan： Ah yes! Maybe you can mark out my session in the program. He

16、re it is, on the page 17, right?Nancy： Yes. Its on the second floor, at the head of the corridor. You may find a conference guide to assist you there tomorrow.Susan： But how can I try my PPT for the presentation? Anyone can help me?Nancy： Take it easy! You can find the technician at your session roo

17、m this evening, and give it a rehearsal.Susan： Super! Then who will chair the session? Ive got to get in touch with him or her beforehand.Nancy： I think you can find your session master at the orientation session at 5 :00 this afternoon. The session is specially aimed to make you first-time attendee

18、s familiar with main arrangements of the meeting.實(shí)用會展英語 / Practical English for Convention & Exhibition1-7Situational DialoguesSusan： OK, then I rest assured. By the way, Ive got my kid with me here. Can we stay together in one room?Nancy： Yes. The conference hotel offers a family plan. If your chil

19、d is under 18 years old, therell be no charge for him or her staying in your room.Susan： Thank you very much! Id also like her to go with me for business tour so that she can learn something about the industry. Nancy： You can, but shes admitted half-price. In addition, we have some sightseeing tours

20、 to some local attractions for delegates and spouses. Youre also welcome to join in. You can ask for more details at that travel agency desk.Susan： Excellent！Its worth seeing some places in your city. Eh-heh, last question, when can I have the conference proceedings?Nancy： Oh, yes! Thats important.

21、Youll receive a CD of the proceedings three weeks after the meeting. Anything else I can help you?Susan： Everything is clear so far. Thank you very much for your service. See you!實(shí)用會展英語 / Practical English for Convention & Exhibition1-7Situational DialoguesTerms study : pre-registration.預(yù)先注冊 on-site

22、 registration 現(xiàn)場注冊convention registration 會議注冊registration fees 會務(wù)費(fèi)，注冊費(fèi)registrant 登記者registration form 注冊表meal coupon 餐券coded badge 條形碼證章preparation area 會議準(zhǔn)備區(qū)lounge n.休息室meeting badge會議徽章layout n.會場布局圖meeting packet 會議資料袋c(diǎn)onference program 會議日程安排bulletin board 公告板payment method 付款方式registration num

23、ber 注冊號controlled admission 可控制的準(zhǔn)入制度實(shí)用會展英語 / Practical English for Convention & Exhibition1-7Situational DialoguesNote:1.online registration網(wǎng)上注冊2.conference memento 會議紀(jì)念品3.welcome reception 歡迎酒會4.conference guide 會議引導(dǎo)員5.first-time attendees 先報(bào)到與會者6.abstract booklet 發(fā)言摘要小冊子：會議現(xiàn)場常見的工作文件，主要方便與會者了解發(fā)言的內(nèi)容

24、。會議現(xiàn)場的主要文件還有會議程序冊(program book)， 內(nèi)容包括各項(xiàng)議程、同期活動、演講人介紹等。7.presenter和speaker的不同含義：譯成漢語時兩詞均表示發(fā)言人，但在美國，“speaker”一詞常指那些在全體會議上發(fā)言的人；而“presenter”則是表示在同期舉行的分組會議上的發(fā)言者。8.session master分組會議主持人：有會議方指定的主持分組會議的負(fù)責(zé)人員，主要任務(wù)是介紹發(fā)言人，宣布會議按時舉行和結(jié)束，并維持會議的正常秩序。實(shí)用會展英語 / Practical English for Convention & Exhibition1-7Situationa

25、l DialoguesNote:9.orientation session 議程通報(bào)會：許多正規(guī)的國際會議為使參會者感受到歡迎和友好的氛圍，在大會正式開始前或中期會安排一次或數(shù)次此類通報(bào)會，向與會者介紹總體會議的日程安排、同期活動和各項(xiàng)服務(wù)，并借機(jī)宣傳該會議的贊助商。10.family plan 家屬計(jì)劃：專業(yè)會議公司和酒店專為會議代表設(shè)立優(yōu)惠招待方案，目的是使會議的舉辦更加人性化，以吸引更多潛在客戶參會。類似計(jì)劃還有會后觀光或商務(wù)考察(sightseeing/business tour),以豐富與會者的參會活動。11.conference proceedings會議資料匯編，會議論文集：系重

26、要的會議文件，編入了會議中發(fā)表的論文、通過的決議、決定、討論的總結(jié)等資料，對業(yè)內(nèi)人士具有重要參考價值，通常在會后發(fā)送給參會者。實(shí)用會展英語 / Practical English for Convention & Exhibition1-7Situational DialoguesUseful Sentences：1.Have you pre-registered?您預(yù)先報(bào)名過嗎？2.The meeting packet includes your name tag, conference programs, and meal coupons.會議資料袋中包括會員證、會議日程安排和餐券。3.I

27、f you are familiar with the conference center, you may refer to the layout map which was put in the packet.如果你不熟悉會議中心，可查看資料袋中的會議中心布局圖。4.What does the registration fee cover/include?注冊費(fèi)包含什么項(xiàng)目？5.If you have any other problem, please do not hesitate to contact our staff. We will try our best to solve i

28、t.會議期間有任何問題，請隨時找會務(wù)組工作人員，我們將盡力為您解決。實(shí)用會展英語 / Practical English for Convention & Exhibition1-7Situational DialoguesUseful Sentences：6.Im afraid your cancellation is too late for refund.恐怕您取消得太晚了，無法退款。7.The delegate card is required for all our activities.所有活動都要求佩戴會議代表證才可以參加。8.We also added a friendly n

29、ote asking you to turn off your cell phones.物品們增加了一條要求各位關(guān)閉手機(jī)的友情提示。9.Please fill in the registration form and sign your name.請?zhí)顚戇@份注冊表并簽字10.Did you sign up for the meal plan請問您是否登記了用餐計(jì)劃？。實(shí)用會展英語 / Practical English for Convention & ExhibitionReadingRegistration Admission at most conventions is controll

30、ed through registration of delegates. It is restricted for many reasons, such as income, security and exclusivity. The convening organization sets the admission policy; the convention center s obligation is to help carry it out. Convention registration is a hospitality function, as well as a control

31、 function. The delegates first impressions of the convention centre are formulated at this desk. Registration also serves as a source of information. A directory board is placed here，listing all the meetings the day in chronological order, and a message board for memos and last minute changes. The c

32、onvention service manager must be perceptive about the traffic flow and layout of this area and understand the problems that the meeting planner might face. Poorly trained registration help, a shortage of supplies, such as badges or typewriters, and inadequate directional signs, causing traffic bott

33、lenecks, are just a few of the potential problems. The convention service manager should try to keep these headaches from arising.實(shí)用會展英語 / Practical English for Convention & ExhibitionReadingRegistration The registration area is generally broken into three areas: the packet pickup area, where the de

34、legate receives the convention agenda; and area for the actual registration, where money changes hands and the delegate is given a badge; and an area where information and literature about tours and special service is available. Some organizations use the interview technique for on-site registration

35、. As its name suggests, this procedure involves direct questioning of the registrant by a clerk who records the information, calculates fees, produces the badge, and issues tickets for various functions. Assuming a reasonably capable interviewer and skillfully formulated questions， this technique is

36、 the best way for accuracy, comprehensiveness and flexibility. However, meetings are growing in size and complexity, people are abandoning the interview technique because it takes too much time and results in long delays at the registration desk. In an effort to speed things up，most planners request

37、 the registrants to fill out the forms by themselves.實(shí)用會展英語 / Practical English for Convention & ExhibitionReadingRegistration Whether it is pre-registration or on-site registration, with todays technology, online registrations is playing a more and more popular role. In other words, your attendees

38、will not be filling out any forms by using a pen or pencil. If they are doing pre-registration, they can simply go online to your organizations website, fill out the form and return it to you. If you are on-site, then have computer terminals handy for the attendees to register electronically. This m

39、ethod possesses certain advantages. First, if the attendee enters all the data，there is no mistake in data entry from cards and forms. Thus, data accuracy can be guaranteed. Second，this also eliminates the time and resources needed for data entry personnel- Since the budget is always a challenge, a

40、cost saving is very helpful. Third, the payment of the convention or meeting can be verified automatically and funds can be transferred to your account more quickly. This will aid your cash flow situation and there will not be any debt issues.實(shí)用會展英語 / Practical English for Convention & ExhibitionRea

41、dingRegistration From the attendees stand point，if they can register the meeting on the web, and you also offer links to hotel registration, rental cars and airline options, they can do their planning and travel arrangement at the same time, which is more convenient to them. They do not have to ente

42、r their names and credit card numbers four separate times for registration, hotel, airline and rental cars. The more convenience you can provide to your attendees, the more satisfied they would be.實(shí)用會展英語 / Practical English for Convention & ExhibitionReading 1.What do some organizations use for on-s

43、ite registration?_2.What are the functions of convention registration?_3.What advantages does online registration have? Give at least three examples._4.Why does the author say online registration is playing a more and more popular role today?_5.What do attendees think of online registration?_Task: Q

44、uestions on the passage 實(shí)用會展英語 / Practical English for Convention & ExhibitionProjectsTask One: ListeningSituation: Mr. Benson is preparing for tomorrows meeting at the Business Center in a hotel.A. Fill in the blanks with the appropriate expressions given in the boxMaking a long distance call Using

45、 the Internet serviceFaxing the letter Booking tickets Photocopying the file實(shí)用會展英語 / Practical English for Convention & ExhibitionProjectsTask One: Listening1._ 2._ 3._ 1._ 2._ 3._ 4._ 5._4._ 5._ 實(shí)用會展英語 / Practical English for Convention & ExhibitionProjectsTask One: ListeningB. Listen to the dialog

46、ue and make a memo.Photocopying the file Faxing a letter1. pages of the file_3. Fax number_2. needed time before_4. the price of international piece _ 5. the price of domestic piece _實(shí)用會展英語 / Practical English for Convention & ExhibitionProjectsTask One: Listening1.Good morning. Im Benson. Well _ a

47、meeting in your hotel tomorrow morning. Could you _ this file for me?2.Would you be kind enough to _ a letter for me?3._ yuan for each page faxed internationally and _ yuan for each page faxed domestically.4.We _ 24-hour Internet service.5.Im always at your _.D.Listen to the dialogue and then decide

48、 true (T)or false(F).1.Mr. Benson is now at the Business Center.2.Mr. Benson wants to book an air ticket.3.The Business Center will charge $10 per hour to use the Internet service.4.There is 24-hour Internet service provided by the Business Center.C.Listen again and fill in the blanks. Then read the

49、 sentences to your partner.實(shí)用會展英語 / Practical English for Convention & ExhibitionProjectsTask Two: Writing PracticeConvention Registration Form會議注冊表包括個人信息（姓名、職業(yè)、郵件地址、所在城市、傳真、會議注冊表包括個人信息（姓名、職業(yè)、郵件地址、所在城市、傳真、手機(jī)等）、登記費(fèi)用（早期登記費(fèi)用、預(yù)先登記費(fèi)用、正常登記費(fèi)用等手機(jī)等）、登記費(fèi)用（早期登記費(fèi)用、預(yù)先登記費(fèi)用、正常登記費(fèi)用等）和付費(fèi)（付費(fèi)地址、付費(fèi)方式、付費(fèi)注意事項(xiàng)等）三方面內(nèi)容）和付費(fèi)（

50、付費(fèi)地址、付費(fèi)方式、付費(fèi)注意事項(xiàng)等）三方面內(nèi)容.A.fill in the form according to the following information. Doctor Jean Wang, a professor of Fudan University, as well as Dean of the Foreign Language Department, is going to attend the International Foreign Language Teaching Forum 2010 at Shanghai Everbright Convention and Exhibition Center. Her university is loc