工作中的時間管理習(xí)慣(doc-126頁)課件

1、1Time ManagementHow to Manage Your Time More Effectively?How to Make Your Life Successful?. .2時間管理如何更有效地管理時間？如何獲得成功？. .3序工作對時間來講總是太多時間管理實際上靠自己 Time management is really self-management.習(xí)慣是管理好時間的關(guān)鍵 Habits are the key to good time management.首先應(yīng)改變您的思維 The first step may be to change your thinking .為了改

2、變您的習(xí)慣，您必須認(rèn)識您的習(xí)慣 In order to change your habits ，you must also identify them. .4？不管你認(rèn)為你行還是不行，你都是對的Whether you think you can, or whether you think you can t, youre right. . .5改變習(xí)慣和建立工作計劃 Changing Habits and Building Action Plans確定你要改變的習(xí)慣 Identify the habit you want to change 仔細(xì)確立你想要養(yǎng)成的習(xí)慣 Carefully def

3、ine the new habit you wish to develop盡可能開始新的習(xí)慣 Begin the new behavior as strongly as possible在新的習(xí)慣牢固建立之前,決不改變 Never deviate from the behavior until the new habit is firmly established 請其他人幫你改變習(xí)慣 Ask other people to help you change. .6完成日常工作和享受生活的12種方法12ways you can accomplish more and enjoy work and

4、 life every day1.確立積極的心態(tài)2.明確目標(biāo)3.知道先做什么4.分析你的時間利用5.制定有效計劃6.按時間表去做7.排除干擾Develop your?Can do?attitudeClearly establish goalsKnow what to do by prioritizingAnalyze your time useMaster planning for effectivenessKnow when to do things by schedulingControl interruptions . .7完成日常工作和享受生活的12種方法8.提高會議效率9.掌握文字工

5、作10.增加團隊策略11.克服拖拉作風(fēng)12.建立團隊工作?Improve meeting effectivenessMaster paperworkIncrease delegation strategiesConquer procrastinationDevelop time teamwork. .8態(tài)度介紹Attitudes Introduction時間是一種矛盾，我們永遠不會有足夠時間，然而我們總會有時間。問題不是時間不夠，而是如何管理時間。關(guān)鍵是集中精力干必須的事情而忽略非必須的事情。Time is a paradox. We never seem to have enough tim

6、e,yet we have all the time there is. The problem is not a shortage of time, but how we choose to use the time available to us.The key is to concentrate on the essentials, and ignore the non-essentials. .9態(tài)度介紹 Attitudes Introduction中國諺語：要有所為和有所不為，生活的哲理在于去粗取精Chinese Proverb:Besides the noble art ofget

7、ting things done, there is the noble art ofleaving things undone. The wisdom of life liesin eliminating the non-essentials. .10態(tài) 度關(guān)鍵是如何思考What You Think Is Critical兩種類型的人Internals 內(nèi)向的人 -堅信能夠改變世界 People who believe strongly that they can make a difference in the world.Externals外向的人 -認(rèn)為不能控制或影響發(fā)生的事情，他們只

8、是對環(huán)境作出反應(yīng)，并且總是抱怨所發(fā)生的事。 A People who believe they have no control or influence over the things that happen to them.They simply react to their environment and usually complain about what happens to them. .11？意志力的關(guān)鍵是欲望 The key to will-power is want-power.如果你迫切需要，你總會找到解決問題的方法。If you want something strong

9、ly enough,you will usually find the discipline necessary to do it. .12Attitude態(tài)度避免后悔Avoid Regrets后悔只是生活的一部分Regrets are just part of life.不可逆后悔和可逆后悔Irreversible regret and Reversible regret 后事不忘，前事之師，單必須認(rèn)識到我們可以自由改變未來，生活沒有回頭路，勇往直前。We should look back and learn from the past, but we must always realize

10、 that we are free to change the future.Life has always one direction,and that is straight ahead. .13Attitude態(tài)度自我約束Self-discipline Pays Off知道做什么和單純?nèi)プ龅牟煌?Difference between knowing what to do and doing it.成功者和失敗者的不同 Difference between winners and losers實現(xiàn)和夢想的不同 Difference between those who achieve and

11、 those who only dream about it 自我約束是以上這些不同的橋梁 Self-discipline is the bridge between these two differences. .14？如果你停止幻想，馬上去做，自我約束就會很容易Self-discipline is easier if you stop thinking about it , and simply do it. .15Attitude 態(tài)度Self-discipline Pays Off自我約束自我約束指做你應(yīng)該做的事情，而不管你是否喜歡去做。“ Self-discipline is sim

12、ply doing what you know you should do, regardless of whether or not you feel like doing it. .16？習(xí)慣是成功的關(guān)鍵，獲得成功的人要養(yǎng)成做其他人不喜歡做的事情的習(xí)慣。Habits are the keys to success. Success people form the habit of doing the things that others dont like to do. .17？當(dāng)你選擇習(xí)慣的時候，還應(yīng)選擇習(xí)慣的結(jié)果When you choose a habit, you also cho

13、ose the results of that habit. .18？It is not enough to know;You must also act. Knowledge without action is impotent. .19？Press on. Nothing in the world can take the place of persistence. .20目 標(biāo) GoalsSMART 特定的Specific 可衡量的Measurable 可達到的Achievable 實際的Realistic 限時的Timed. .21目標(biāo)Goals兩種方法Two Approaches結(jié)果

14、 Results活動 Activities？目標(biāo)專一的人，善于時間管理，獲得更大 成功 People who focus primarily on their goals tend to master their time use and accomplish more. .22目標(biāo) Goals將多個目標(biāo)聯(lián)系在一起 Link Goals Together應(yīng)將每天、每周、每月和長遠目標(biāo)聯(lián)系在一起Daily,Weekly,Monthly and Long-Range goals should be linked together.確保短期計劃服從于長遠目標(biāo) Just be sure your sh

15、ort term projects lead to longer term goals.-?對達到長遠目標(biāo)有益嗎？ Does it help to accomplish your long-term goals?. .23Goals 目 標(biāo)Develop the Results Habit養(yǎng)成重視結(jié)果的習(xí)慣一定要養(yǎng)成重視結(jié)果的習(xí)慣和確定目標(biāo)后努力完成的生活方式 Focusing on results must become a habit. Setting goals, and striving to reach them must become a way of life.不斷捫心自問你所做

16、的事如何幫你達到預(yù)期目標(biāo)Continuously,ask yourself how what you are doing will help you achieve your intended results.每天閱讀你的長遠目標(biāo)，以便剔除那些瑣碎的 Read your long term goals every day, and use them to help sort our all the trivia that comes your way. .24Goals 目 標(biāo)時間就是生命 Time Is Life時間管理的方式有如其人 The way you spend all your t

17、ime defines who you are.許多人不能成功的原因是沒有追求特定目標(biāo)，他們只是毫無目的的干這干那，天真的認(rèn)為事情本身會自由發(fā)展，或其他人會關(guān)心這些事情。 The reason more people are not successful is that they do not pursue specific goals. They simply shift from one activity to another without any focus or purpose, naively assuming that things will take care of thems

18、elves or will be taken care of by others. . .25Goals 目標(biāo)時間就是生命 Time Is Life人們最為推介的8個方面 Eight broad areas that people value most: 家庭Family 事業(yè)Career 精神生活Spiritual 社會生活Social Life 經(jīng)濟穩(wěn)定Financial stability 健康Health 個人發(fā)展Personal Development 休閑Leisure？你對生活中時間的分配滿意嗎？ Are you satisfied with the way you distri

19、bute your time across all the areas of your life? . .26目標(biāo)Goals樹立長遠目標(biāo)，確保你在朝著你真正的目標(biāo)努力 Determine your long range of goals. Make sure you are aiming at what you really want.確立SMART目標(biāo)：特定的、可衡量的、可實現(xiàn)的、實際的、限時的 Be sure to set SMART goals:Specific, Measurable, Achievable, Realistic and Timed. .27Goals目標(biāo)?不要將你的目

20、標(biāo)記在心上，把它們寫下來 Dont try to keep your goals in your head; write them down.？至少每天閱讀一次你的長遠目標(biāo)，你會很易找到剔除瑣碎事情的辦法 Read your long range goals at least once every day. You will find it easier to sort out all the trivia that comes your way. .28Goals目標(biāo)？你應(yīng)有短期目標(biāo)，知道今天做什么，長遠目標(biāo)可以增加短期目標(biāo)的連續(xù)性和意義。 You need short range goal

21、s to know what to do today. You need long range goals to add continuity and meaning to all your short range goals.？仔細(xì)考慮你的計劃，確保達到目的，明確關(guān)鍵步驟，什么時候該做和由誰去做。 Consider projects carefully. Make sure they will move you toward your goals. Identify the critical steps, when they should be done and who should do

22、them. .29Goals目標(biāo)？給你的所有計劃設(shè)定限期，估計所需的時間以確定適當(dāng)?shù)拈_始時間，避免最后一分鐘匆忙行事 Set deadlines for all your projects. Estimate the time needed and determine the logical starting time to avoid last-minute rush jobs. .30Goals目標(biāo)？Focus on your goals at all times. Constantly ask yourself,“Will what I am doing right now help m

23、e achieve my goals?” If the answer is “no” ,then switch to something else that will help.時刻專心于你的目標(biāo)，不斷問自己我現(xiàn)在所做的事對達到目標(biāo)有幫助嗎？如果無幫助，則去干有幫助的事。 . .31Goals目標(biāo)Be sure you have at least one significant goal every day. Dont quit until you reach your daily goals. Before long you will develop the habit of setting

24、 goals and reaching them.每天至少要有一個有意義的目標(biāo)，不達目的決不罷休。不久你就會養(yǎng)成制定目標(biāo)和實現(xiàn)目標(biāo)的習(xí)慣。 . .32Goals目標(biāo)Write out long range personal goals. Strive to balance your time across all aspects of your life.寫出個人的長期目標(biāo)，盡力分配你所有的時間。如果有變，修正目標(biāo)。當(dāng)達到目標(biāo)時，一定再樹立新的目標(biāo)。When conditions change, you may need to modify your goals. And, as you ac

25、hieve your goals, be sure to set new ones. . .33Priorities 優(yōu)先秩序Often, we prefer to work at tasks that we like or find interesting. We do this even though these activities may contribute much less to your goals than the more difficult, complex activities.我們常常樂意做喜歡和有趣的工作，而放棄那些對達到目標(biāo)意義更大卻更難更復(fù)雜的工作。 . .34

26、Priorities 優(yōu)先秩序Important and Urgent 重要與緊急Important things are those that contribute significantly to our objectives-they have high value. They tend to have long-term consequences. 重要的事指最有目的性、價值很大和有長遠影響的事。Urgent things may have only short-term consequences. They may or may not relate to our objective

27、s. They may or may not make significant contributions.緊急指只有短期結(jié)果的事，未必與目標(biāo)有關(guān)。 . .35Priorities 優(yōu)先秩序Important and Urgent 重要與緊急. .36Priorities 優(yōu)先秩序Important and Urgent 重要與緊急O(jiān)ne of the key principles for mastering time is to understand that you will always have time for the most important thingsbut not if

28、you fill the day with unimportant things first. Your challenge is to decide what are the most important things, and then to focus on those and ignore or work around the others. 時間管理的關(guān)鍵因素之一是你總是有時間干最重要的事。否則，如果你將不重要的事排得很滿，你就不會有時間干最重要的事情。決定哪些是最重要的事，然后專心去干，放棄其他事情。. .37Priorities 優(yōu)先秩序The Pareto Principle

29、柏拉圖原理This 80-20 rules can be related to the important-urgent concept. Important but not urgent items are usually part of the 20%that contributes 80% to your results.二八理論與重要-緊急概念有關(guān)。重要但不急的事通常占20，但能達到89的目標(biāo)。. .38Priorities 優(yōu)先秩序Think carefully about what priorities mean to youabout how you decide what is

30、 really important. Remember, you will never have time for everything, but you will have time for the most important things. 仔細(xì)考慮優(yōu)先秩序?qū)δ阋馕吨裁矗瑳Q定最重要的事情，記住，你永遠不會有時間做所有的事情，但你有時間做最重要的事情。. .39Priorities 優(yōu)先秩序Most people start with the quick, easy enjoyable things first. Instead, start with the important thi

31、ngs first.大部分人從快速、簡單和有趣的事干起，但應(yīng)從最重要的事情干起。Just because something is urgent, doesnt mean its important. Important activities are those which help you achieve your goals. 緊急的事不一定是重要的事，能幫助你達到目標(biāo)的事才是重要的事。 . .40Priorities 優(yōu)先秩序Learn to distinguish between important and urgent. 學(xué)分區(qū)分重要和緊急的事Dont allow trivial t

32、hings to crowd out the important things.不要讓瑣碎的事情擠掉重要的事。Dont always do someone elses requests at the expense of your own top priority tasks. Learn when to say no. Do it logically, firmly and tactfully.不要犧牲你自己最重要的事，去干其他人要你干的事，學(xué)會什么時候說不，但要合理、堅決和有藝術(shù)性。. .41Priorities 優(yōu)先秩序Constantly switching priorities of

33、ten results from failure to establish priorities in the first place. The best way to set priorities is on the basis of importance.由于沒有確定優(yōu)先秩序造成不斷改變優(yōu)先秩序，最好的辦法是根據(jù)重要性來確定優(yōu)先秩序。Dont constantly switch priorities just because people make loud demands. Be very careful about which squeaky wheels get greased.不要

34、因為他人的干擾不斷改變優(yōu)先秩序，慎重考慮哪個吱吱叫的輪子該擦油。. .42AnalyzingNo one can really master their time use until they know how they spend their time now.Would you expect a doctor to prescribe a cure without diagnosing the problem? You cant prescribe good time cures without diagnosing the problem.只有知道如何支配時間的人才能充分利用時間。難道你

35、希望醫(yī)生在未下診斷前就開藥嗎？沒有明確診斷就不可能得到及時治療。. .43Analyzing 分 析Keep a Time Log 建立時間日志Know time habits in the process.在日志記錄過程中，了解你的時間支配習(xí)慣。Understanding your time patterns make it easier for you to know how to create better ones.認(rèn)識你的時間支配方式，使你知道如何更好支配時間。Help answer the question：Who controls my time?幫助回答:“ 誰控制我的時間？”

36、Recording a time log is the best way to discover exactly how you spend your time.記錄時間日志是你發(fā)現(xiàn)支配時間的最好辦法。 . .44Analyzing 分析Return on Time invested 總結(jié)投入的時間?Kaizen ? Sums up the rationale for analyzing time. Kaizen means continual incremental improvement. Whatever our time habits are, we didnt get them ov

37、ernight. We will not change everything overnight, either. The important point, though, is that we can change. By continually looking, you will find more and more ways to improve. Thats the whole point of analyzing and mastering your time.Kaizen總結(jié)了分析時間的基本原理。Kaizen指的是不斷改善，不管我們有什么樣的作息習(xí)慣，我們不可能一夜養(yǎng)成，我們也不可

38、能一夜之間改變它們，然而重要的一點是我們能改變它們。通過不斷觀察，你就會發(fā)現(xiàn)越來越多的改變辦法，這就是分析和掌握時間的全部要點。. .45Analyzing 分析Everything you do either helps you or hinders you. Once your time is spent, it can be recovered. 不管你做的有益還是有害，時間一去不返。The key is to make sure your activities are consistent with your goals. 關(guān)鍵是你的行動和你的目標(biāo)要一致。Keep a record o

39、f how you spend your time for at least one week every year. A month would be even better. Discover what you do. When you do it, why you do it. 每年至少有一周時間來規(guī)劃如何支配你的時間。一月更好，發(fā)現(xiàn)干了什么，什么時候和為什么去干。. .46Analyzing 分析Analyzing 分析Ask others to tell how you waste your time, or how you could spend your time better.

40、 They may see what you cant see. 請教旁人告訴你你浪費了哪些時間，你怎樣才能更好地管理時間，旁觀者清。Practice kaizen. Strive for continual improvement. 按Kaizen的方法不斷努力去做。 . .47Analyzing 分析Regularly examine work procedures for jobs you are doing. What are the steps involved? Who does them? When are they done? Can any steps be eliminat

41、ed, shortened, or simplified?定期檢查工作程序、步驟、參與者和工作時間，看到省略、縮短或簡化什么步驟。 . .48Analyzing 分析Ask your peers, staff or team to help brainstorm for new ideas. Look for ways to eliminate steps, combine operations, shorten procedures, streamline paperwork, remove bottlenecks.請教你的同輩人、職員或同事，更新觀念，尋找省略步驟，合并、縮短程序、提高工作

42、效率和去除瓶頸的辦法 . .49Analyzing 分析Dont over-react to something that is not really a crisis. Dont invest more time and energy in a situation than it is worth. Use the Inportant/Urgent grid.對不是真正緊急的事不要反應(yīng)過敏，投入過多的時間和精力。應(yīng)用重要/緊急法則。Keep records of your crises. Analyze them, look for patterns. Are they recurring

43、or unique crises? Can any of your crises be predicted?將緊急的事記錄下來，加以分析找出解決方法。是重復(fù)發(fā)生的還是偶然出現(xiàn)的？是否是預(yù)料之中的。. .50Analyzing 分析If faces with constantly recurring crises, find out why things keep going wrong and fix them. Many recurring crises are caused by poor planning, poor coordination and poor follow-up.如果緊

44、急的事反復(fù)發(fā)生，找出問題的原因，加以糾正。許多是由于計劃不周、協(xié)調(diào)不力和未加以追究造成的。. .51Planning 計劃Few spend as much time planning as they should. Many claim they dont have time to plan. However, planning is a habit. People who plan regularly master the habit of planning.很少人花足夠的時間進行計劃，宣稱沒有時間。要知道計劃是一種習(xí)慣，只有有計劃習(xí)慣的人才能定期做計劃。Many of us fail t

45、o plan because we are action-oriented. As a result, we react to whatever happens around us. Planning is the only way to break out of the reactive patterm.許多人沒有計劃的原因是屬于行動支配型，結(jié)果對周圍發(fā)生的事窮于應(yīng)付，計劃是避免應(yīng)付的唯一辦法。. .52Planning 計劃Plan work and Time 工作和時間計劃The key is to plan both Work and Time.關(guān)鍵要同時計劃工作和時間Work Pla

46、n 工作計劃 1.Results-What are my goals?what do I expect to accomplish? 結(jié)果-什么是我的目標(biāo)？希望完成什么？ 2.Activities-What will I have to do to get those results? 行動-我必須做什么才能得到這些結(jié)果？ 3.Priorities-What are the priorities involved? 優(yōu)先秩序-最先做什么？. .53Planning 計劃Plan work and Time 工作和時間計劃Time Plan 時間計劃 4.Time estimates-How m

47、uch time will each activity require? 估計時間-每一次活動需要多長時間？ 5.Schedules-When will I do each activity? 日程表-何時做每一項工作？ 6.Flexibility-How much flexibility must I allow for the unexpected things I cant control？ 彈性時間-必須定出多少彈性時間以應(yīng)付不能控制的事 情？. .54Planning 計劃Take Control 控制Planning is an attempt to control as much

48、 of your time as possible. But you cant control everything. Many things are simply beyond your control.計劃就是試圖控制盡可能多的時間，但你不能控制所有事情，許多事情不受你的控制。However, the idea is to control whatever time you can control, so you can spend as much time as possible on importan issues. 然而，理想的是控制你能控制的時間，只有這樣你才能盡可能多的將你的時間

49、花在重要的事情上。. .55Planning 計劃weekly and Daily plans每周和每日計劃Daily to-do list is the most common.每日工作表最常用。Weekly planning is even better. It provides a longer perspective and allows more room for options. You can use the same six questions to develop a daily plan or a weekly plan.每周計劃更好，使你有一個更長的計劃和更多的選擇余地。

50、你可用同樣的6個問題來建立每日計劃或每周計劃。If possible, make weekly plan at the end of the preceding week.如有可能在上周末建立每周計劃。. .56Planning計劃Flexibility is the key to successful planning. Allow time for unexpected things you cant control, like interruptions, problems and crises.彈性時間是計劃成功的關(guān)鍵，要留有余地以應(yīng)付不可控制的時間，如干擾、故障和緊急。Be slow

51、 to alter your plan when the unexpected strkes. A thoughtful response is usually better than just reacting to events.當(dāng)有不可預(yù)料的事發(fā)生時，不要過快改變計劃，深思熟慮后再做決定。. .57Write a plan for every week. An excellent time to do this is on Friday afternoon before you leave work. Ask other people to do the same thing. Meet

52、 with key people to review the plans for next week, and coordinate priorities and activities.寫出每周計劃，最好的時間是在周五下午離開工作之前，讓其他人也做同樣的事情。請關(guān)鍵人物審查你的計劃，幫你協(xié)調(diào)優(yōu)先秩序和安排活動。Planning計劃. .58Make sure your daily to-do list has priorities and time estimates. You run out of time, not work.明確你的日程表中有優(yōu)先處理的事和時間估計。要知道是你自己而非工作

53、使你沒有時間。Make sure deadlines and time estimates are realistic. Dont ignore them.保證期限估計切實可行。不要忽略。Planning計劃. .59Planning計劃Learn to control your unplanned action impulses. 學(xué)會控制計劃外的行為沖動。Be prepared for a productive start tomorrow morning. Set things out tonight before you leave， so theyll be ready when y

54、ou get there.為明天早晨的工作做準(zhǔn)備。今晚離開之前將事情安排就緒，明天一到，馬上工作。. .60Scheduling 日程表Planning is deciding what to do.計劃就是決定干什么 Scheduling is deciding when to do. 日程安排是決定什么時候干Scheduling is simply picking a time to do the activities.日程安排就是確定干事的時間Scheduling is the secret for making things happen. Planning is an intenti

55、on; scheduling is more like a commitment. Things which are not scheduled may never happen. If you want it to happen, schedule it.日程是做事的秘訣；計劃是一種打算；日程更像一個許諾，沒有安排進日程的事不要去做，想做的事要安排進日程里。. .61Scheduling 日程表Maintain Flexibility 留有彈性時間You must leave room for the unexpected when you are constructing your sch

56、edule.當(dāng)你執(zhí)行你的日程時，要留有余地。Remember, interruptions are a part of your job. Planning for interruptions means leaving room for them in your schedule.請記住，干擾是你工作的一部分，要在日程中留有余地。. .62Scheduling 日程表Schedule Quiet Time 安排安靜時間A big benefit of quiet time is that in one hour of scheduled quiet time. You can get as

57、much done as you could in three or four hours of regular time.安靜時間的最大好處是一小時安靜時間的收獲相當(dāng)于平時的3-4小時。Turn off telephone, block drop-in visitors for a while, go to the library, find an empty conference room or ask for help from in your work area.關(guān)掉電話，回避來訪。去圖書館，找一個空會議室或在你工作區(qū)尋求幫助。 . .63Scheduling 日程表Get an ea

58、rly Start及早開始Get a good productive start and youre more likely to have a successful, productive day.一個卓有成效的開始，使你擁有成功、高效的一天。Start early can have 3 different meanings:及早開始有三種不同的含義: -It might mean starting the day at an earlier hour. 每天早一點開始。 -It might mean starting to work when you get to work . 一旦工作，

59、馬上開始。 -It might mean starting on projects earlier than you normally would, giving yourself more lead time. 提早開始實施你的計劃，使你有更多的領(lǐng)先時間。 . .64Scheduling 日程表Nothing ever happens in your life until you create the space for it to happen in. That means scheduling.除非你留有時間，否則事情不會發(fā)生，這就是日程安排。Schedule the most impo

60、rtant activities for each day. This simply means picking a specific time to do them. Things that are scheduled are much more likely happen.挑出特定的時間去干最重要的事。計劃中的事情最可能發(fā)生。. .65Scheduling 日程表Dont hesitate to take large time blocks for important work. Schedule quiet time so you wont be interrupted.不要猶豫，利用大