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TECHNOLOGYSTRATEGYDimitriosBeisGeneralManager,TechnologyOverviewScope/MainFactsTechnologyOrganisationalChartsTechnologyStrategyTechnologyProjectOfficeTechnologyBudgetPlanningTimelinesStaffingStrategy

ParalympicGamesStrategyChallenges/IssuesLessonslearnedSCOPEOFTECHNOLOGYProvideacompletelyintegrated&costeffectivetechnologysolutiontotheOlympicandParalympicGames.SatisfytherequirementsoftheATHOCcustomers,theOlympicFamilyandtheworldwidespectators.Providestateoftheart,yetmature,robustandtestedsolutionsastheOlympicGamesisnotaplatformtotrial,testorintroducenewandunproventechnologyservices,systemsordevices.MaintainTechnologyoperationsinvenuetransparenttoAthletes,Spectators,MediaandGeneralPublicEXECUTIVEDIRECTOREXECUTIVEDIRECTOR

BOARDOFDIRECTORS

(President,VicePresident,ManagingDirector,3ExecutiveDirectors,11members.Total17.)SteeringCommittee

(5membersoutof17)PRESIDENTEXECUTIVEDIRECTOR&COOMANAGINGDIRECTORSDEAGamesOperationsManagementATHOCOrganisationalChartTechnologyDivisionOrganisationalChartProjectOfficeEquipmentPlanningIntegrationPlanningProgressMonitoringBudgetStaffPlanningInformationTechnologyManagerTelecommunicationsManagerEnergyManagerVenueTechnologyManagerTechnologyGeneralManagerTechnologyPartnersINFORMATIONTECHNOLOGYTELECOMMUNICATIONSENERGYTECHNOLOGYSTRATEGYAdoptacentralizedmanagementapproach,viatheTechnologyProjectOfficeImplement“taskforce〞teamstosupporttheVenueTechnologyteamsinvenueplanning&implementationUtilizetheLocalMarketexpertise(TelecommunicationsSponsor,HW/SW/AdminServicesContractor)leavingknowledgeandexperienceaslegacytotheCountryEnergyDepartmentasapartoftheTechnologyDivisionVenueTechnologyDepartmenttosecurethedeliveryofTechnologyservicesto“customers〞inVenuesDisasterRecoveryMeasures:SDC,back-upTOC,ensurepowerredundancyRecruitthe“best〞staffwiththeknowledgeandtalenttodeliverexcellentserviceregardingallaspectsoftechnologythroughplanning,implementationandoperationsphasesofTestevents,OlympicandParalympicGamesINFORMATIONTECHNOLOGYSTRATEGYProvideInformationDiffusion(IDS),GamesManagement(GMS),ResultsTiming&ScoringOperationsinsupportofSport&MediameetingcontractobligationsProvideallreprographic(copy/fax/print)equipment&consumablesProvideAdministrativeNetworksystemsviaERPsystemsimplementedforDoping,Logistics,Finance,EquipmentPlanning&VenueOperationsManagementofonvenueIToperationsincooperationwithTechnologyPartnersandcontractorsforPrintDistribution,HelpDeskandITManagement&technicalsupportofGames&AdministrativenetworkservicesTELECOMMUNICATIONSSTRATEGYIncooperationwithTelecomsSponsors,providesecureGames&Adminvoice/datanetworks(WAN/LAN)solution,includingallleasedlines,structuredcabling&activeequipmentIncooperationwithTelecomsSponsorsprovideallfixed,GSM,TETRA&wiredtelecommunicationsservicesandequipmenttosupportOlympicoperationsProvideCableTelevisionnetwork&equipmentProvideallaudio&visualsystems&equipmentsupportingSportDivision&SportPresentationoperationsManagement&technicalsupportonvenueTelecomoperationsincooperationwithTechnologyPartnersENERGYSTRATEGYIncooperationwithenergysponsors&contractors,providegridpowerservicestosupportOlympicoperationsatallvenuesProvideStandbypower(generator)toallcriticalGamessystemsandoperationalareasoftechnology,media&venueoperationsProvideallevent/broadcastlightingforcompetitionvenuefieldofplays(FOP)withtwoindependentpowersuppliestoeachhalfoflightingfixturesProvidealluninterruptedpowersupplies(UPS)tocriticaltechnical&operationalspacesoftechnologyIncooperationwithenergysponsorsandcontractorsprovidepowermanagementandtechnicalsupporttoallOlympicvenuesVENUETECHNOLOGYSTRATEGYProvideoverallmanagementoftechnologyvenueoperations,actingasthesinglepointofcontactforfunctionalareaclientsandtechnologypartners&contractorsduringallphasesoftheOlympicprojectManagecompletevenueplanningprocessforTechnologyforbothGamesandTestEventsManageintegrationofimplementationworksofalltechnologypartners&contractorstoensurealltechnologysystemsandoperationsaredeliveredwithinagreedvenuespecificoperationaltimelinesProvideteamofVenueTechnologyManagers(VTMs)withappropriateskillstomanagethemulti-disciplineenvironmentoftechnologyatOlympicvenuesTECHNOLOGYPROJECTOFFICEProvidecentralmanagementofresourceplanning,budgeting&supportservicesthatimpactedonoperationsofallTechnologyFunctionalAreas:Technologyequipmentallocationrequirements(TEAR)Staffplanning&managementProgressmonitoring&reporting(IOC,etc)Budgetplanning&monitoringSupportservices(Accreditation,Parking,etc)Technologypolicies&proceduresManageoverallplanningforTOCoperationswithTechnologyPartnersTECHNOLOGYBUDGETTechnologytotalpreliminarycost* 387million€Including:IT 277million€Telecommunications 60million€Energy 50million€*VIKincludedTECHNOLOGYPLANNINGTIMELINESATHOCplanningTechnologyCriticalMilestonesTechnologySpecificplanningEvolutionofATHOCplanningintofullyintegratedVenueTeams2001200220032004ModelVenueTeamPlanningTeams(10)ProxyVenueTeamstorunTesteventsVenueTeams(~40)FunctionalAreaOperationsPlanningFunctionalAreas(30)TechnologyCriticalMilestonesG-3years:FinalizestrategyOrganizetheTechnologyDepartmentsFinalize1stversionofBudget&staffingplanG-2years:FinalizeORISrequirementsDefinetheTechnologyprojectsIssuethe1stversionoftheequipmentallocationBuildtheIntegrationLabFinalizetheTechnicalpartoftheSponsorshipAgreementsG-1year:Participatein12TestEventsandexecute19HomologationTestsAssigngroupofvenuestoVenueTechnologyManagers2024:Participatein34TestEventsandexecute19HomologationTestsFinalizeTOCconstructionandoperationalplanConductTechnicalRehearsals1&2TECHNOLOGYSPECIFICPLANNINGMaintainedthreeFunctionalPlans(IT,Telecoms,Energy)DevelopedVenueTechnologyIntegrationPlans45ProjectPlansforallVenuesTotalof9000activitiesincorporatingplanning,implementation&operationsAllsponsors/partnerskeyactivitiesincorporatedandlinkedCentralprogressmonitoringMonthlyreviewmeetingswiththeIOCandallTechnologypartnersVenueDeliverymeetingswiththeIOCandAOB(NOV03–JUNE04)TECHNOLOGYSTAFFINGSTRATEGYMissionStatementTorecruitthe“best〞staffwiththeknowledgeandtalenttodeliverexcellentserviceregardingallaspectsoftechnologythroughplanning,implementationandoperationsphasesofTestevents,OlympicandParalympicGames

Effectivemanagementofstaffplanningnecessitatedtheestablishmentofacoretechnologystaff-planninggroup(TSPG)withintheTechnologyDivision

OnestaffingManagerassignedpervenueclusterresponsibleforthevenuespecificstaffplanning&implementationofATHOC/ContractorsstaffandVolunteers

RecruitedVenueTechnologyManagerswithengineeringandprojectmanagementexperiencePowermanagersassignedduringvenueconstructionperiodMethodologyPARALYMPICGAMESSTRATEGYIncludeParalympicparametresinallplanningphasesKeeptheOlympicGamesvenuetechnologyteamsUtilizetheexistinginfrastructureandequipmenttosupporttechnologyoperationsSimplifyandminimizetheamountofchangesfromtheOlympics(Network,Hardware,Power,ComputerSystems,Staffing,Procedures)ExtendtheagreementsmadewithOlympicGamespartners/contractors,tocoverParalympicsneedsCHALLENGESOn-timeconstructionanddeliveryofvenuesBuildingacommoncultureamongtheTechnologystaff&partnersRecruitingthe“best〞projectmanagersforvenuesBudgetconstraintsSmoothcooperationwithAuthoritiesContractManagementCo-operationwithexternalcontractorsManagingcustomerexpectationsfortechnologyequipmentandservicesLessonsLearnedGoodExperienceTechnology,Sponsors,Contractors:oneteamspirit

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