ap 流程步驟指南

AccountsPayableApril20,2001(UsethebasicreportsavailableforAPAttheconclusionofthecourse,youshouldbeableto:(UnderstandtheprocessofAccountspayable(PerformtheSAPAPtransactionsObjectives1.ProcessOverview2.MasterData(Vendormaintenance)3.Invoice-CreditnoteProcessing4.Payments5.Reports Agenda1.1PurchasingProduction1.2PurchasingNon-Production1.3AccountsPayable1.ProcessOverview1.1PurchasingProductionValItemWithComponentsRunMRPCreatePOVendoradvisesofshipmentSelectVendorManugisticsGoodsReceivingManugisticsSupplyRequisitionAccountsPayableCreateShippingNotificationNoYesSendPOtoVendorInvoiceReceipt1.2PurchasingNon-ProductionCreatePOSelectVendorManualRequisitionGoodsReceivingRequisitionApprovalAccountsPayableSendPOtoVendorInvoiceReceipt1.3AccountsPayable(PurchasingisnotcompletedbySAP)2.1CreateaVendorMasterRecord2.2ChangeaVendorMasterRecord2.3DisplayaVendorMasterRecord2.4BlockaVendorMasterRecord2.5MarkaVendorMasterRecordfordeletion2.VendorMasterData2.1CreateaVendorMasterRecordTheVendorMasterrecordIsrequiredbeforeanytransactionstakeplaceControlshowtransactionsarepostedandprocessedforavendorInPERL2wehavesixtypesofvendor(accountgroups)KRED-standardvendorsZICO-Interco.VendorsZDIV-one-timevendorsZEMP-EmployeesZEDI-dummyEDIvendorsZPLT-AAAplants2.1CreateaVendorMasterRecord(XK01)Accounting->Financialaccounting->AccountsPayableMasterrecords->Maintaincentrally->CreateOnlyifexternallyassigned.KRED&ZEMPareinternallyTheCo.CodeyouareworkingonKRED,ZICO,ZDIVorZEMPYoucancreatewithreferenceAlways00012.1CreateaVendorMasterRecord(2)VendorsNamehereAbbreviatedvendor’sname,UsedtofindaVendorifVendorCodeunknownCertainaddressfieldsaremandatory,I.e.CityandCountryLanguagekeyfortextsandcorrespondencePhoneandfaxnumbersoftheVendor2.1CreateaVendorMasterRecord(3)CountrywherebankislocatedBankKey(sortcode)BankAccountNumberCKNumber-uniquenumberthatchecksformatofbankkeyandaccountnumberEachtimeanewbankkeyisentered,thesystempromptsforthebanksname&addressdetails2.1CreateaVendorMasterRecord(4)Enterreconciliationaccount,e.g.200100002.1CreateaVendorMasterRecord(5)Enterpaymenttermscode.Clickonarrowtoviewavailablelist‘Tick’thisfieldtotellthesystemtowarnyouofduplicateinvoicenumbersforthevendorEntermethodsofpayment,e.g.‘C’forChequesinFrance2.1CreateaVendorMasterRecord(6)OuraccountnumberintheVendor’sSalesLedgerNameofcontactpersonatVendor2.1CreateaVendorMasterRecord(7)EntercurrencyusedtotradewiththeVendor2.1CreateaVendorMasterRecord(8)SystemgeneratedpartnerfunctionsExercises#1CreateaVendoraccount-SAPtransactionXK012.2ChangeaVendorMasterRecord(XK02)Tochangeavendormasterrecord,followthemenupathgivenbelow:Accounting->Financialaccounting->AccountsPayableMasterrecords->Maintaincentrally->ChangeChangethedesireddata.ClickontheSavebuttonorpressCtrl-S.Toexitthetransaction,clickontheExitbuttonorpressSHIFT-F3.Exercises#2ChangeaVendor-SAPTransactionXK02

UsethedisplayfunctiontoviewVendorMasterdetails,themenupathis:

Accounting->Financialaccounting->Accountspayable Masterrecords->Maintaincentrally->Display

Informationaboutthechangesmadetomasterrecordscanalsobedisplayed.Thefollowingpathwillgiveusthisinformation.Accounting->Financialaccounting->AccountspayableMasterrecords->Maintaincentrally->DisplaychangesToexitEithertransaction,clickontheExitbuttonorpressSHIFT-F32.3DisplayaVendorMasterRecord(XK03)Exercises#3DisplayaVendorMasterRecord-XK032.4BlockaVendorMasterRecord(XK05)AVendoraccountcanbeblockedforpostingToBlock/Unblockavendor,wefollowthispath:Accounting->Financialaccounting->AccountsPayableMasterrecords->Maintaincentrally->Block/unblockEnterthevendortobeBlocked/Unblockedandthenentertherelevantcompanycode.ThePurchasingorganisationisalways0001.ClickontheEnterbuttonSelectwhetherthisvendorshouldbeblockedforallcompanycodesorjusttheoneyouhaveentered.

ClickontheSavebuttonExercises#4&5Blockavendoraccount-XK05Unblockavendoraccount-XK052.5MarkaVendorMasterRecordfordeletion(XK06)WhenaVendorismarkedfordeletion,itwillbedeletedwhenaprogramisrunatyearend,onlyifitdidnothaveanymovementsduringthisyear.Themenupathis:Accounting->Financialaccounting->AccountsPayableMasterrecords->Maintaincentrally->Markfordeletion

Enterthevendortobemarkedfordeletionandthenentertherelevantcompanycode.ThePurchasingorganisationisalways0001.

ClickontheEnterbutton

Selectwhetherthisvendorshouldbedeletedforallcompanycodesorjusttheoneyouhaveentered.SelectthetypeofdatawhichistobedeletedforthisvendorClickontheSavebutton3.Invoice-CreditnoteProcessing3.1ProcessanInvoice3.2ProcessanInvoicewithreferencetoaP.O.3.3ProcessaCreditNote3.4ProcessaCreditNotewithreferencetoaP.O.3.5ChangeVendorLineItems3.6Block/UnblockanInvoice3.7ParkingDocuments3.8ReversalofAccountPayableDocuments3.1ProcessanInvoiceAccounting->Financialaccounting->AccountsPayableDocumententry->InvoiceInvoiceDateDocumentTypedefaultsautomaticallyPostingkeydefaultsautomaticallyVendorCodeisenteredhere3.1ProcessanInvoice(2)SystemusesPaymentTermsfromVendorMasterrecordPostingkeyforContraentry,I.e.40fordebitonaninvoiceGLAccounttobedebitedSystemwillcalculatetaxforyouifyouwish.EnterInvoiceAmountandTaxamountReconciliationaccountfromVendorMasterrecord3.1ProcessanInvoice(3)EnteramounttobedebitedtotheGLaccountNotethatthisGLaccountisaBalanceSheetaccount,thereforenocostcentrecanbeentered.Exercises#6CreateaVendorInvoice(Non-PurchaseOrder)F-433.2ProcessanInvoicewithreferencetoaP.O.Logistics->Materialsmanagement->Invoiceverification->Invoiceverification.Clickon‘EnterInvoice’buttonInvoiceDateDocumenttypeisalwaysREVendor’sinvoicenumbergoesinthereferencefieldEnterthePurchaseOrdernumberrelatingtotheinvoice3.2ProcessanInvoicewithreferencetoaP.O.(2)InvoiceamountandTaxamountPaymenttermscopiedfromVendorMasterrecordNotethatduringinvoiceentryyoucanforcethesystemtouseaspecificpaymentmethodforthisparticularinvoice3.2ProcessanInvoicewithreferencetoaP.O.(3)SystemdisplaysalllinesnotyetinvoicedfromtheP.O.IfAmountandQuantityvaluesaredifferentfromtheinvoice,changethemtotheactualinvoicevalues.Exercises#7&8CreateaStandardPurchaseOrder-ME21CreateanInvoicewithPurchaseOrderReference-MRHR3.3ProcessaCreditNoteAccounting->Financialaccounting->AccountsPayableDocumententry->CreditMemoForCreditNotessystemdefaultstoDocumentTypeKGPostingkeyinthiscaseis21,meaningadebit,insteadof31whichisusedforinvoices3.3ProcessaCreditNote(2)Notethatapartfromthedocumenttypeandthepostingkey,thisprocessisidenticaltoenteringanAPinvoice.3.3ProcessaCreditNote(3)AmounttoCredittotheGLaccountExercises#9PostaVendorCreditnote(Non-PurchaseOrder)F-413.4ProcessaCreditNotewithreferencetoaP.O.Logistics->Materialsmanagement->Invoiceverification->Invoiceverification.Clickon‘EnterCreditmemo’buttonThenfollowthesamestepsasin3.2Exercises#10CreateaCreditnotewithPurchaseOrderReference-MRHG3.5ChangeVendorLineItemsTheinformationyoucanchangebyusingthisfunctionontheOpenItemsisthePaymentterms,Baselinedate,Paymentblock,Paymentmethod,Invoicereference,AllocationnumberandtheTextline.Theamountortheaccountassignedcannotbemodified.FortheClearedItems,youcanonlychangetheAllocationnumberandtheTextline.Accounting->Financialaccounting->AccountsPayable

Account->ChangelineitemsEnterVendor,Companycode,TickinthedifferentitemsyouwillliketolistPress‘Enter’DoubleclickonthedocumentsyouwanttochangethelineItemsExercises#11ChangeVendorLineItems(FBL2)3.6Block/UnblockanInvoiceInordertoblockorunblockaninvoiceforpayment,themenupathtobefollowis:Accounting->Financialaccounting->AccountsPayable

Document->ChangeEntertheDocumentnumberTheCompanyCodeandtheFiscalYearDoubleclickinthefirstLineItemEnteranAinthe‘PmntBlock’fieldSavethedocumentToUnblockadocument,justfollowthesamestepsandleavethe‘PmntBlock’fieldblank.ThensaveExercises#12&13BlockanInvoice(FB02)UnblockanInvoice(FB02)3.7ParkingDocumentsParkInvoices/CreditNotes

WhenyouareenteringtheinformationforaInvoiceCreditnote,andyoucannotcontinuetopostthedocument,yougotothemenupath‘Document->Parkdocument’,andyouwillgetadocumentnumber.Whenyouknowthatyoucannotpostaninvoice(e.g.lackofauthorisationsignature)youcangodirectlytotheParkdocumentsscreen.Accounting->Financialaccounting->AccountsPayable

Documententry->ParkinvoiceorParkcreditmemoThenintroducetheinformationasin‘ProcessanInvoice’3.7ParkingDocuments(2)

ChangeaParkedDocumentWhenreceivingtheinformationrelatedtoaparkeddocument,yourealisethatyouhavetochangeit,thenyoufollowthismenupath:Accounting->Financialaccounting->AccountsPayable

Document->Parkeddocuments->ChangeHereyouintroduce:CompanyCode,DocumentNumberandFiscalyear.‘Enter’3.7ParkingDocuments(3)Post/DeleteParkDocuments(FBV0)OnceyouwanttoproceedwithaParkeddocument,yougoto:Accounting->Financialaccounting->AccountsPayable

Document->Parkeddocuments->Post/deleteToposttheDocumentjustpressonthe‘Save’buttonTodeleteit,goto‘Document->Delete’3.7ParkingDocuments(4)ListParkedDocumentsAccounting/Financialaccounting/AccountsPayable/Document/Parkeddocuments/DisplayEntertheCompanyCodeandthefiscalyear.Clickonthe‘List’buttonEnterthedesiredcriteriaClickontheExecutebuttonClickonthedesireddocumentandclickontheChoosebuttontodisplayadocumentClickontheExitbuttonExercises#14,15&16ParkaVendorInvoiceChangeaParkedDocumentPostaParkedDocument3.8ReversalofAccountsPayableDocuments

ReverseanIndividualDocument

Toreverseadocument,followthemenupathgivenbelow:Accounting->Financialaccounting->AccountPayableDocument->Reverse->IndividualdocumentsEnterthedocumentnumber.Enterthecompanycode,fiscalyearandthereversalreason

(05ifreversingpriorperiodincurrentperiod,01ifreversingcurrentperiod)Clickonthe‘Save’button3.8ReversalofAccountsPayableDocuments(2)

MassReversalofDocuments

Toreversemanydocuments,followthemenupathgivenbelow:Accounting->Financialaccounting->AccountPayableDocument->Reverse->MassreversalEnterthecompanycodeEnterthedesireddocumentsEnterthefiscalyearEnterthedocumenttype(s)EnterthereasonforreversalEnterthepostingdateClickontheExecutebuttonorpressF8ClickontheBackbuttonDeselecttheCheckboxandre-executeExercises#17&18ReverseanIndividualDocumentMassDocumentReversal4.Payments4.1PostanOutgoingPayment4.2DownPaymentProcessing4.3PaymentRun4.4Cheques4.5Inter-CompanyNetting4.1PostanOutgoingPaymentF-53Accounting->Financialaccounting->AccountsPayableDocumententry->Outgoingpayment->Post4.1PostanOutgoingPaymentF-53(2)Exercises#19PostanOutgoingPayment4.2DownPaymentProcessingInAAA,downpaymentsareregularlyusedindealingswithvendors.Forexample,AAAmaywishtoorder100ofProductAatatotalcostof500francs.Thevendormaynothaveenoughcashflowtoallowhimtobuythepartsheneedsandtobillyoulater–hemaythenaskforadownpaymentof100francs.ThevendorinvoicesAAAforthewholeamountbut,duetothedownpaymentprocessshownbelow,SAPcanrecognisethat100hasalreadybeenpaid.Inthepaymentrun,thevendorisonlypaid400francs.4.2DownPaymentProcessing(2)Accounting->Financialaccounting->AccountsPayableDocumententry->DownPayment->DownPaymentExercises#20,21&22DownPaymentProcessingReviewtheVendorAccountLineItemsClearingaDownPaymentProcessPaymentmethodsThePaymentRunPaymentMethodR,ChequesbyDunningArea4.3PaymentRunProposalCreatedProposalmodifiedasnecessaryPaymentRunapprovedPaymentRunpostedIDOCfilesautomaticallytransferredtoBoAEnterpriseGatewayFileauthorizedandsenttoBoAforprocessing4.3PaymentRun-Process7 IDOC/BoA NormalElectronicPayments8 IDOC/BoA HighValueElectronicPayments9 IDOC/BoA CrossBorderPaymentsinaForeignCurrencyA IDOC/BoA DirectDebitsZ IDOC/BoA DirectDebitswithCollectionAuthorizationB DME/CA DirectDebits(AT01only)Y DME/CA DDwithCollectionAuthorisation(AT01only)U DME/CzB ElectronicPayments(DE07only)C Cheques NormalCheques(CustorVendors)(DE01)R Cheques RebateCheques(DE01)X NoMedia InterCompanyNetting4.3PaymentRun-PaymentMethodsCancopyparametersfrompreviousrunsDateanduniqueidentifierforthisrunThepostingdateandalsothevaluedateforBoA.MustbethedayBoAprocessthefileorthedayafterSAPwillmaximisediscountbytakingdiscountonallopenitemsduebeforethisdate.TherangeofVendorsorCustomerstobeconsideredforthisrunLimitofdocumentstobeincluded4.3PaymentRun-ParametersManyDifferentfieldscanbeselectedhere,e.g.DocNumber,DocType,PostingPeriod.OrfieldsfromtheVendororCustomerMasterThevaluesgoinhereCheckthistoindicatethatthevaluesaretobeexcluded4.3PaymentRun-AdditionalSelectionsTheadditionallogprovidesexactinformationonwhyanyspecificopenitemhasbeenpaidornot.Onlyuseitifnecessaryasitusesalotofresourcesonbigruns.CheckthesortofdatayouwanttoseeEntertherangeofVendors/Customersthelogshouldinclude4.3PaymentRun-AdditionalLogUsetheVariant“CoCdPAYADV”toprintpaymentadvisesUsetheVariant“CoCdIDOC”tocreatethefilesforBoA4.3PaymentRun-DataandPrintingUsethe“Proposal”buttontocreatetheproposalRunitimmediatelyorsometimeinthefuture4.3PaymentRun-CreatingtheProposalDrilldowntoseelineitemsincludedinavendors/customerpaymentVendors/Customersindividuallineitemscanbegivenapaymentblockwhichisactiveforthispaymentrunonly4.3PaymentRun-ProposalEditingRunitimmediatelyorsometimeinthefutureWhenapproveduse“PmntRun”buttontoposttheproposalCheckthistocreatetheIDOCfileandPaymentAdviseswiththepostingrun4.3PaymentRun-PostingCreatepaymentrunCreateProposalEditproposalPostproposalExercises#23Byusing‘Resettingandrevers’thepaymentisreversedandtheopenitemisavailableforpaymentagain4.3PaymentRun-ReversalPaymentstoaVendorcanbereversed.EnterthePaymentdocumentinhere.FindClearingDocumentReversePostingandClearingCheckResultsExercises(Demo)ChequeRegisterChequePaymentExerciseFixingErrors4.4ChequeRegistry(DE01only)Note:ChequeManagementandElectronicPaymentsarecoveredin moredetailintheTreasurytrainingnextweekTheChequeRegister

DE01ChequesareprintedonunnumberedstationaryusingtheSAPpaymentdocumentnumberasthechequenumber

Keepingthenumbersinsynch

4.4ChequeRegistry(2)Createamanualcheque

ChecktheregisterExercises#24TestPrintGermanChequesprintontounnumberedstationary,therearenotestprintsDon’tdeleteusedcheques,SAPcannotreuseitsdocumentnumbersOnlychequesusethenumberrange500000000-599999999DamagedChequesThesemustbevoidedinthechequeregistryOriginalpaymentmustbereversedNewchequepaymen