23-OGS Cost Control Japanese Presentation 9-10-03紐約州政府總務(wù)廳 設(shè)計和施工工程造價控制

OGSDesign&ConstructionCostControlPresentationforJapaneseResearchInstituteonBuildingCostSeptember10,2003CostControlPresentationJaneOswaldIntroductionWicksPrevailingWagesValueEng/TerminationSukhjitSinghConsultantFeesSite&SecurePerimeterEstimatesScottDowningEstimatingProceduresPostBidReportsBidAnalysisMarcPrendergastDetailedEstimatesHistoricalDataBuildingType$/sfNewYorkState

OfficeofGeneralServicesManagesbuildingsandfacilitiesProvidesinformationtechnologyContractsforgoodsandservicesDeliversdiversesupportservicesDesignsandbuildsfacilitiesDesignandConstructionDesign&ConstructionClientsqualityinstitutionalconstructionCorrectionalServicesTransportationMilitary&NavalAffairsMentalHealthEnvironmentalConservationStatePoliceChildren&FamilyServicesEducationDepartmentHistoricPreservation,Parks&RecreationOGSCostControlProvidesandreviewsestimatesfromBudgetthroughPostBidEvaluatesBidsandpreparesPostBidReportsReviewsandapprovesDetailedEstimatedforContractorPaymentsReviewsandrecommendsTerminationCostsWicksLawNewbuildingconstructionorrehabilitationTotalprojectvalueover$50,000MustprepareseparatecontractsConstructionHVACheating,ventilation,airconditionPlumbingElectricBidPackagesConstructionConstruction,siteutilities,landscaping,elevators,foodserviceequipment,asbestosHVACHeating,ventilation,airconditioning PlumbingPlumbing,fireprotectionElectricElectric,emergencygenerators,UPS,FireAlarm,SecuritySystemsWhyDoesOGSNeedEstimates?ProcurefundsfrombudgetVerifythedesigniswithinestablishedfundingProvideabenchmarkforvalueengineeringEvaluatebidsConfirmvaluesinContractor’sDetailedEstimateforpaymentpurposesAssistnegotiationofordersoncontractPrevailingWageRatesRequiredbyArticle8NYSLaborLaw62countiesBasedoncurrentunionwagecontractsBaserateandfringes(vacation&holiday,health&welfare,pension,annuity,etc.)ConstructionIndex12buildingtradesarecoveredintheOGSconstructionmodeledindexCarpenter,mason,equip.operator,ironworker,laborer,roofer,painter,sheetmetalworker,steamfitter,electrician,plumber,andsprinklerSpecialtytradesreportedseparatelyAsbestosremovalandelevatorteamratesWAGERATETABLE

(Add20to35%forSoc.Sec.Taxes&Work.Comp.Insurance)CountyComb.Wd.Wage$/HourConstr’n.$/HourHVAC$/HourPlumbing$/HourElectric$/HourAsbestosRemoval&Abatement$/HourRoofing$/HourElevatorTeamRate$/HourAlbany$30.11$28.45$31.52$32.14$34.08$23.07$25.47$60.60Allegany$28.71$26.60$30.05$32.14$33.64$22.90$26.45$63.57Bronx$53.67$51.29$52.92$54.72$61.25$27.45$45.57$81.95ConsultantDesignFees

NYSOGSDesign&ConstructionGroupConsultantProcurement

TypesofFees

LumpSum(includesallcostsincurred)NotToExceed(actualtimecards&receipts)

MethodsofDevelopingFees

HistoryofSimilarFees

ConstructionEstimatesScopeofWork

HistoryofSimilarFees

DepartmentofTransportationGaragesFacilityProjectTitleBidDateContractTotalsDesignFee%Region4,Gates BridgeCrewFacility Mar-97 $1,224,768 15.3%Region5,Hamburg BridgeCrewFacility Dec-97 $946,833 16.1%Region6,Caneadea Maint.SubheadquartsJan-98 $1,614,192 13.2%Region1,CrownPoint Maint.SubheadquartersFeb-98 $1,421,377 15.1%Region7,Wawbeek Maint.SubheadquartersNov-98 $1,572,170 10.0%Region9,Binghamton MaintenanceFacilityMar-99 $2,129,786 16.9%Region7,Potsdam Maint.SubheadquartersJun-99 $1,775,379 13.6%Region5,Lockport Maint.HeadquartersNov-00 $7,142,340 11.3%Region2,AlderCreek Maint.SubheadquartersJun-02 $15,194,200 13.7%Region10 Maint.HeadquartersAug-02 $2,078,235 10.4%NorthMerrick

ConstructionEstimatesFacilityProjectTitleConstructionEstimateDesignFeeFee%ofC.E.(C.E.)RocklandCo.YouthOpportunityCtr.$1,450,000$112,0008%FishkillC.F.ReplaceGenerator$3,926,000$221,0006%andSwitchgearGreenReplaceQuarryTileFloor$4,217,000$319,5308%HavenC.F.UticaProvideMaint.Bldg.$4,800,000$331,5007%ArmorySheridanConstructParkingGarage$25,000,000$1,261,4005%HollowScopeofWorkFeeWorksheetBasedonScopeofWorkFeeNegotiationsDevelopfeebreakdownbydifferentdesignphasesasoutlinedinthescope(LumpSumorNotToExceedasdeemedappropriate)DiscussFeewithOGSArchitect/Engineer.FeeOffertoConsultant:-ifinagreement,processthepaperworkandconsultantto proceedwiththeassignment.-ifnotinagreement,discussthescopeandquestionable tasks,andmakerevisionsasnecessary.AnatomyofanOGSEstimateBidPackagesGeneralConditionsSupervisionFieldOffice&TemporaryPower,Heat,&WaterHomeOfficeOverheadProfitAllowances

FieldOrderProprietaryCSIIdentificationQuantityTakeoffsMaterialLaborSecurityorOccupiedConditionsDesignDevelopmentContingencySampleEstimateEstimateRevisions–BCC3GENERALCONDITIONS&ADMINISTRATIONBonds(Performance)Supervision$300-$400/dayupstate$500-$600/daydownstatePermitsProjectSpecificInsurance1.5%HomeOfficeOverheadMarkupTablesProfitMarkupTablesEquipment,Tools,FieldOfficeProjectSpecificDesignDevelopmentContingenciesNewandRehabSuggestedpercentagestocoverincompleteinformationReducesasdesignprogressesShouldbe0%atFieldCheckandFinal,providingdrawingsandspecificationsarecompleteContingenciesDesignatedFieldOrderAllowancesEstimatedLabor&MaterialRehabNewunder$75,00012%8%$75,001to$1,000,0008%6%over$1,000,0006%5%Bid

Analysis

PreparingaPostBidReport

NYSOGSDesign&ConstructionGroupCostControlAgenda

15%

Timing Whatitis&Whyweneedit Questions/Information

PostBidReportandResultsForms

SampleComments

15%Rule

PostBidReportisrequiredif:Thelowbidderisoverorunder15%fromyourestimate.Thedifferencebetweenthe1stand2ndlowbiddersismorethan15%.Youreceivespecificnotificationfromusthatwerequireadditionalinformationfromthelowbidder.TimingReportsaretobecompletedwithin

threedaysofthebiddate.Keepinmindthatmistakesbythelowbidderaresometimesfoundwhenreviewingtheirestimate.Thelowbidderhasonlyfivebusinessdaysfromthebidopeningtowithdrawtheirbidwhenamistakeisfound,sotimelinessisimportant!ReferbiddertoSpecsection00201 -InstructiontoBiddersItem8,WithdrawalofBidInstructBiddertocontactBobKainz@518-474-2000TheDivisionofConstruction’sfieldstaffmaycallapre-awardmeetingwiththelowbidder.TheEngineerIn-ChargeneedsatleastadraftofthePostBidreportbeforethepre-awardmeetinginordertohelphimassessifthelowbidderisqualifiedtoperformtheworkofthecontract.NoteSpecsection00217–QualificationsofBiddersitem18.2whichrequiresbidderstofurnishOGSwithinformationincludingadetailedestimateoftheirbid.

Whatitis&WhyweneeditAreportthatsummarizesadetailedreviewandinvestigationofthelowbidder’sestimatevs.thegovernmentestimateandincludes:Acomparisonofourestimatedcostsagainstthelowbidders.Explanationsofthemajordifferencesidentified.Anindicationthatthelowbidderunderstandsthescopeofworkandthattheycanperformtheworksatisfactorilyatthepricebid.Arecommendationtoawardorre-bidtheproject.ThisreportissenttotheOGSTeamLeader,clientagency,constructionstaffandthecontractawardunit.ItisthenforwardedtotheOfficeofStateComptrollertoassisttheminawardingthecontract.Questions/InformationContactonlythelowbidder,theirphonenumberwillbelistedonthereportpage.Notewhomyouspoketoandwhen.Hasthelowbidderincludedallitemsofthescopeofwork?Wherearethemajordifferencesbetweenyourestimateandthebid?ExplainindetaileachofthemajordifferencesIncludethedescription,quantities,unitpricesandtotalcostforthemainitemsofwork.Hasthelowbiddervisitedthesite?HasthelowbidderworkedforOGSbefore?IfthelowbidderhasnotworkedonOGSprojects,thenlistsimilarprojectstheyhaveworkedonE-mailcompletedreporttoscott.downing@ogs.state.ny.us

PostBidResultsSamplePostBidReport

Listthemajoritemsofworkfromyourestimate.

Andcomparetothelowbidderscosts

Answerthese

questionsExplainthedifferencesMakearecommendation

SampleComments…Thelowbidderhasreviewedhisbidandhasincludedallitemsofthescopeofwork.The_____was(added/increased/decreased/deleted)onthefinalcontractdocumentsafterthefinalestimatewascompleted.Thelowbidderiscomfortablewiththeirbidandtheirabilitytoperformtheworkofthecontract.Thedifferencesbetweenthecontractor’sestimateandOGS’swerefoundtobereasonablefollowingdiscussionswiththelowbidder.Thelowbidderisexperiencedwiththistypeofworkandissatisfiedwiththeirestimate.Thecontractorownshisequipmentandhasnotincludedthesecostsinthebid.TheOGSestimateusedrentalcostsforequipmentrequired.SampleCommentsCont’d….Thelowbidderisalreadyonsitewithanotherongoingprojectandwouldberealizingcostsavingsinsupervision,equipment,______,_______.Thelowbidderhasworkedatthisfacilitypreviouslyandhasadjustedhislaborbasedonhisexperiencethere.TheOGSestimatebasedit’scostfor_____fromasimilarproject,however________Thehighercostsfor_____appearreasonable,basedonrecentbidresults.Theunitcostfor_____differbecauseofcompetitivequotesfromsuppliers.Thelowbidderwilluseaworkingforemanandthereforehasincludednosupervisioncosts.Thecontractorhashisowndisposalsitethusreducingdemoanddisposalcosts.SITERELATEDCOSTS1. AsphaltConcretePavement(ServiceAreas&ParkingLots): -12”SubbaseCourseType2 -3”BaseCourse -1?”BinderCourse -1?”TopCourse

AverageCost=$3.00-$4.00/SF

2. ConcreteWalks,5’Wide -9”SubbaseCourseType2 -4”FiberReinforcedConcrete

AverageCost=$2.00-$3.00/SF

PrecastConcreteCurb=$25/L.F.PavementStripingandMarking=$.40/L.F.GuardRail=$20/L.F.

SecureFacility-PerimeterSecuritySitePlanSecureFacility-PerimeterSecurityCosts

1. GuardTower,22’x22’(StructuralSteelFramingandConcreteMasonryUnitWalls)

Cost=$375,000-$450,000

2. SecurityFences(2’buriedfabric):a. 16’HighChainLinkFence,4-Rowsof30”Dia.SecurityCoils, 1-Rowof5’or60”Dia.SecurityCoil,1–StrandBarbedWire

ChainLinkFenceCost=$45/L.F.

SecurityCoil

Cost=$8.50(30”)-$14.00(60”)/L.F. BarbedWireCost=$.45/L.F. 8’HighChainLinkFence,1–Rowof30”Dia.SecurityCoil, 1–StrandBarbedWire

ChainLinkFenceCost=$25/L.F.

SecurityCoil

Cost=$8.50(30”)/L.F. BarbedWireCost=$.45/L.F.TautWire=$200/L.F.d. CrushedStoneBetween16’Highand8’HighFences

4”-#1CrushedStoneonTopofFilterFabric=$30/CY or$.40/SF3. VehicleCompoundGates:

16’Widex16’HighSlidingGate=$32,000/Gate Type‘A’PedestrianGates=$10,000/Gate4. 12’WidePatrolRoad -12”SubbaseCourseType2 -3”BinderCourse-1?”TopCourse

Cost=$25/L.F.

HistoricalData

DetailedEstimatesCostHistorySquareFootAnalysisBuildingTypeAnalysisDETAILEDESTIMATE

SectionnumberGeneralConditionsQuantitiesUnitCostsDetai