2015fall軟件項(xiàng)目管理99ms project自學(xué)材料msproject2

1、Project Management (PM)Introduction to MS ProjectMS ProjectWhat can MS Project do:nPlan a projects scopenShow a projects activitiesnShow a projects resourcesnCreate time and cost estimatesMS Project is just a tool, the main success factor in any project is the brain of the person directing the proje

2、ct.What coverednWork on a new project example.nCreate tasks.nCreate resources.nAssign tasks to resources.First thing1.Select View.2.Select Toolbars.3.Select:StandardFormattingDrawingResource ManagementNetwork DiagramPert AnalysisProject GuideStarting a new FileFigure 1: File Menu1. Select File from

3、the menu bar, as shown in Figure 1.2. Select New from the File menu, as shown in Figure 1.1.2.UsefulClick on a bar to change its appearance.nUseful for identifying different phases of your project, qi.e. all green bars for Analysis phase tasks, blue bars for Design phase task. Format -BarAlso you ca

4、n change the text to go along with the bar.Choosing Gantt Chart bar optionsSplit WindowFrom the Menu bar:1. Select Window2. Select SplitThe bottom window will be split into two views.To switch between views,1. Right-click the windowbar.2. Select what window you want to see.Inserting ColumnsTo insert

5、 new columns on the Gantt Chart or Resource Screens.1. Right-click on the column2. Select insert column3. Choose the information you want in that columnSpend several minutes looking at the information that can be added.Task Information Last LectureAs previously mentioned last week. Project constrain

6、ts should be left to Project 2002 to manage.Deadlines should be left blank until a PERT analysis is done.Constraints Last LectureThere are different task constraints these are:nAs late as possible (Latest possible start and end dates)nAs soon as possible (Earliest possible start and end dates)nFinis

7、h no earlier than (Earliest possible start but no early finish)nFinish no later than (Finish no later than a certain date)nMust Finish on (Fixed specific date for task to finish)nMust Start on (Fixed specific date for task to start)nStart no Earlier than (Task starts after the specified date)nStart

8、no Later than (Task starts before the specific date)Creating Resources - Let Project help you1. Click Resources.The Resources Wizard will appear2. Select Specify people and equipment for the project.Creating Resources - Let Project help youFor this example you will input theresources manually, so1.

9、Select Enter resources manually.Note:1 Adding the resources from the company address book You can get resource names from an email system.2 Add resources from the company directory You can get resource names from the user list on your network.3 Add resources from Microsoft Project Server You can ret

10、rieve/get names on the server.Notes 1,2,3 will save time in setting up a large project.123Creating Resources1. Double Click the resource name.A Resource Information window will appear.Resource Information Window (General)The resource window shows:Resources nameInitials of resourceThe resources group

11、Resources emailWorkgroup Email, Project ServerAccount the name of their computerResource Code staff no etcType A worker or equipmentMaterial Label A label if resource isequipmentGeneric Used to specify a skill for atask.Inactive States if a resource is active or inactive.Resource Availability Shows

12、dates when the resource is available and whatunits of effort they can work, i.e. 70%.Details of the resource, i.e. contact information.Resource Information Window (Working Time)The Working Time window shows:Resources nameBase Calendar calendar of the resource, he might be Working different hours to

13、otherresources.The calendar can also help inplanning the workers holidays.Resource Information Window (Costs)The Cost window shows:Resources nameEffective DateStandard RateOvertime RatePer Use CostFor equipment or for contract call-outs.Cost Rate TablesThese are used if the cost of a resource change

14、s over time.Cost AccrualThis is set to the default prorated (continuous throughout the project) It can also be set to the start or end of the project where that cost will be measured.Resource Information Window (Notes)The Notes section is used to:Type notes about the resourceAdd a picture.Add a soun

15、d file.Add a document.Add a movie!Creating Resources -1To Create Resources:1. Select View.2. Select Resource Sheet.Creating Resources -1To Create Resources:1. Select View.2. Select Resource Sheet.Creating Resources -2The resource window will appear.Begin to fill out some resources, both people and m

16、aterials.Creating Resources -3Resource Name: Name of ResourceType: Work (People), Material (Equipment)Material Label: i.e. SUN Server, PCsInitials: Of workers i.e. Bert Brown BBGroup: Group which the worker belongs to, i.e. development teamMax Units: Effort that is available from each worker i.e 50%

17、 for a part-time worker.Std Rate: Standard Rate of the worker, how much they get an hour.Ovt Rate: Overtime Pay Rate.Cost/Use: How much it costs to use or setup the equipment or use. i.e. leasing equipmentAccrue At: Is the cost for this resource taken at the start or end of the project or is it ongo

18、ing.Base Calendar: A different calendar can be used, i.e. for a worker who works different hours than standard.Code: Code for the resource to be used by Project or your company, i.e. a cost centre code.Creating material resourcesTo create material resources:Select View.Select Resource Sheet.At the r

19、esource sheet, Type in the name of the material resource 1 Type in the resource group 4Select material 2 Type in the unit/quantity cost 5Select quantity 312345Creating ResourcesCreate a least five workers and several materials for your project file.Grouping ResourcesResources can be grouped by team

20、or purposeGrouping ResourcesSelect View.Select Resource Sheet.Grouping ResourcesSelect Project.Select Group By.Select Group By Choice.Grouping ResourcesExperiment with the resource grouping for five minutes.Assigning Resources -1To assign resources to tasks;1. Right mouse click on the task.2. Select

21、 Task Information.The task information will appear.3. Select the Resources tab.4. Select the people who will workon the task.5. Select how much effort the people will contribute to the task.Assigning Resources -2To easily change resource assignments you can:1. Select a task.2. Click the Assign Resou

22、rces Icon.3. Assign or Remove resources to the task.To replace a resource with another.1. Select the resource.2. Click Replace.To look at the work for a resource:1. Select the resource.2. Click Graphs.Assigning Resources 3Double-Click on a resourceResource Information General ScreenResource Informat

23、ion Working TimeResource Information - CostsResource Information - NotesResource Information Custom FieldsAfter Assigning Resources - Resource GraphAfter allocating resources, you can analyse the allocation using a graph.Click View.Click Resource Graph.Resource GraphThe resource graph shows the % of

24、 work allocated to each worker.Resource GraphRight Click on theInformation boxTo view resourcesSelect Next ResourceORSelect Previous ResourceResource Graph OptionsRight-clicking on the graph will produce a drop-down box.The box has options on what resource graph information you would like to see.Resource Graph OptionsPeak UnitsWorkCumulative WorkOverallocationPercentage AllocationRemaining AvailabilityCostCumulative CostWork AvailabilityUnit AvailabilityResource Graph Options