UnitElectroniccorrespondence

1、Unit 17 Business TelegramsI Introduction Telegrams or cables are messages sent by telegraph. cable v.n.adj. Please send us a cable. Please cable us by return.Your cable reply will be appreciated.II Kinds of Telegrams ordinary telegramA.plain language urgent telegram telegram letter telegram 明語(yǔ)電報(bào) B.c

2、ode language telegrams 商業(yè)電碼電報(bào)Differences between ordinary telegrams and urgent telegramsIII the charge of telegrams Telegrams are charged according to the class of telegrams sent,the number of words used and the localities destined for.The charge per word for an urgent telegram is double that for an

3、 ordinary telegrams.Every 10 letters can be counted as a word.If the number of letters is more than 10,but less than 20,the word in the telegram must be counted as two words.IV How to draft a telegramA.3Cs principlesConcisenessClearnessCourtesyB.The procedure recommended for beginners to follow in d

4、rafting telegrams consists of five steps as follows:1.Make a concise draft of what you want to say in a telegram;2.Adjust the order and the wording of your message and cross out words that the receiver can easily know from the context; structural words prep. conj. adv. substance words n. v. adj. e.g

5、.L/C1234 GOODS SHIPPED BYTSINAN SAILINGe.g.L/C AMOUNT INCREASED BYSTG500 L/C AMOUNT INCREASED TOSTG5003.Substitute short words,compounds and abbreviations for longer words and phrases. e.g.SOONEST (immediately) NOSUPPLY (unavailable) BYAIR (by airmail) YL(your letter) YC(your cable) YTLX (your telex

6、) RYL(referring your letter) 參閱你方信件 RYC (referring your cable) ROC (referring our cable) ETA (estimated time of arrival) ETD(estimated time of departure) ETS (estimated time of sailing) ASAP: as soon as possibleEMP: European main portsDOC: documentINV: invoiceSPEC: specificationATTN: attention i.ABT

7、(about) BFR (before) PLS (please) YR( your)ii.AIR (airmail) CERT( certificate)ENCL(enclosure) EXP (export) IMP( import) iii.BK FMiv. ARVD QLTY QTY v.RCVD CFMD PKG SHPG SHPMT PAYMT CFMTN PRDCTN4. Try to make expressions simplified.（1）Use present participles to denote the present indefinite, present c

8、ontinuous and future indefinite of the first person. 用現(xiàn)在分詞代替第一人稱(chēng)的一般現(xiàn)在時(shí)、進(jìn)行時(shí)、將來(lái)時(shí) OFFERG（We offer.; We are offering. ）REVERTG（We shall revert to.; We are reverting to. ）WRITG(We shall write to you in detail.)OPENGL/C(We shall open the relative L/C;We are opening the relative L/C.)When following a noun,

9、the present participles may denote future passive. e.g. SAMPLES AIRG (The samples are being airmailed.) (The samples will be airmailed.)(2)Use past participles to denote the perfect tense or the passive. 用過(guò)去分詞表示完成時(shí)或被動(dòng)語(yǔ)態(tài)e.g.YTLX39889 NOTED (We have noted your Telex No. 39889.) L/C AD395 AMENDED(L/C A

10、D395 has been amended.)(3)Use imperative mood to invite actions.用祈使語(yǔ)氣請(qǐng)人辦事e.g.PLSOFFER GREENBEANS （Please offer green beans.） PLSADVISE MEASUREMT CARTON.（Please advise us of the measurement of the carton.） PLSRUSH L/C (Please expedite the establishment of the relative L/C.)(4)Use the passive to repla

11、ce the active.用被動(dòng)語(yǔ)態(tài)代替主動(dòng)語(yǔ)態(tài) e.g. ORDER695 SHIPPED（We have shipped your Order No.695.）L/CUNRCVD(We have not received your L/C. )(5)Use words instead of phrases. 用單詞代替短語(yǔ)e.g.PROVIDED(on condition that) SOONEST (as soon as possible) DESPITE:in spite ofENDEAVOUR:do ones best(6)Keep in mind idiomatic abbrev

12、iations. 用習(xí)語(yǔ)、縮寫(xiě) e.g.ETC：and so on EG ：for example FOB CIF S/C L/C M/T L/T S/TKG (kilogram)FOBST (free on board,stowed and trimmed)B/E (bill of exchange)B/L (bill of lading )LB (pound)OZ (ounce) S/SLST(local standard time)FAQ(fair average quality)(7)只能用單詞表示的標(biāo)志$:Dollar or D 5%:5PCT,5 0/0 :AT &:AND

13、5. Combine the words, abbreviations,etc. in your final draft.把單詞縮寫(xiě)組合起來(lái) e.g.ATONCE ASSOONAS ASPER IRREL/CV注意事項(xiàng)1.英文電報(bào)必須以英文大寫(xiě)字母寫(xiě)出,每個(gè)電報(bào)詞之間必須空格;2.標(biāo)點(diǎn)符號(hào)及其他標(biāo)記不得使用,一般用英文單詞代替;3.小于100的阿拉伯?dāng)?shù)字通常用英文拼寫(xiě)出;4.地址中的小城市或相同城市名稱(chēng)后應(yīng)加上國(guó)民或地區(qū)名.PLSCABLE LOWEST CIF3KARACHI 100PCS FLYINGPIGEONBICYCLE STATING TERMS PAYMENT TIMESHIPM

14、TVI.Exercises 1.INSPECTION SHOWS METERIAL SERIOUSLY DETERIORATED2.PLSEXTEND TIMECLAIM ONE MONTH3.PLEOFFER FIRM5DAYS LOWEST CIFSHANGHAI4.PRICE TOOHIGH FURTHER REDUCTION REQUESTED5.USERSASK QUANTITY 44000TONS6.S/C9899 100FOREVER BICYCLES SHPD15MAY S/SVICTORY7.SEWMACHINE BUTTERFLY NOSUPPLY8.INTERESTED

15、2000MTEACH REDBEANS GREENBEANS 2000CROP9.LC4656 AMOUNT SHORT STG150 PLSAMEND BYCABLE ENABLINGUS CATCH SSREDSTAR SAILING 15TH10.YCAPRIL5TH GREENBEANS ACCEPTABLE PROVIDED COMMISSION THREEPCT PLSCONFIRM11. YC30TH GROUNDNUT 500M/T ACCEPTED PURCHASE CONFIRMATION FOLLOWS L/C OPENNING12.COTTONPRICE MARKET

16、RISING RECOMMEND IMMEDIATE ACCEPTANCE OTHERWISE WITHDRAWING BEFORE15TH13.YC10TH REGRET D/A UNACCEPTABLE SUGGEST D/PSIGHT PLSCABLE ACCEPTANCE THANKS COOPERATION14.CHEMICAL FERTILIZER SSXINHUI 25BAGS FOUND BROKEN MATERIAL IRRETRIEVABLY LOST SHORTAGE IN WEIGHT ESTIMTED 1100LBS AWAITING SURVEY REPORT由“新

17、惠”輪運(yùn)來(lái)的化肥發(fā)現(xiàn)25袋破包，不可彌補(bǔ)的損失估計(jì)短重1100磅，等候檢驗(yàn)報(bào)告。15.BUTTERFLY SEWING MACHINE 1000SETS SHIPPED SSTSINAN VALUE STG25000 HAVE DRAWN ON YOU SIGHT THROUGH BANKCHINA蝴蝶牌縫紉機(jī)1000臺(tái)已裝“濟(jì)南”輪，總價(jià)25，000英鎊，已通過(guò)中國(guó)銀行開(kāi)出向你支取的即期匯票。16.YC20/MAY REGRET D/A UNACCEPTABLE SUGGEST EXCEPTIONALLY D/P SIGHT PLSCABLE ACCEPTANCE 你方5月20日電悉，承兌交

18、單歉難接受，建議以特殊優(yōu)惠的見(jiàn)票即付付款交單方式，請(qǐng)電告接受。17. FOREVER BICYCLES PRICE TOOHIGH BUSINESS IMPOSSIBLE UNLESS REDUCTION FIVEPCT永久牌自行車(chē)價(jià)格過(guò)高,必須減5%,否則成交無(wú)望. 18.YC19 REGRET AMSULPHATE NOSUPPLY ATMOMENT REVERTING你19日電悉,硫銨無(wú)貨,暫難報(bào)盤(pán),有貨時(shí)再洽,歉. 19.LC126 FOLDING CHAIRS PLSCABLE VESSELNAME SAILDATE ENABLING COVER INSURANCE 20.LC334

19、 WALNUTMEAT NO DIRECTSHIP PLSAMENDLC ALLOWING TRANSHIPMT HONGKONG第334號(hào)信用證項(xiàng)下的核桃仁,因無(wú)直達(dá)船,須在香港轉(zhuǎn)船,請(qǐng)改信用證準(zhǔn)許轉(zhuǎn)船. 21. CONTRACT3306 50COMPRESSORS OVERDUE PLSRUSH SHIPMT BEFORE31/9 OTHERWISE CANCEL CONTRACT第3306號(hào)合同壓縮機(jī)50臺(tái),交貨期過(guò)期已久,請(qǐng)于9月底速運(yùn),否則取消合同. 22.YC10TH/MAR MENSSHIRTS PRICE ACCEPTED IMPLICENCEBEING APPLIED 你方3

20、月10號(hào)函所報(bào)男式襯衫價(jià)格已接受,目前正在申請(qǐng)進(jìn)口許可證. 23.LC4413 PLSAMEND ATONCE ALLOWING TRANSHPMT你方第4413號(hào)信用證請(qǐng)速修改,允許轉(zhuǎn)運(yùn)和分批裝運(yùn). 2 4. Y C 7 LC 6 6 3 6 E X T E N D E D P L SS H I P PUNCTUALLY你7日來(lái)電悉,6636號(hào)信用證已辦妥展期,請(qǐng)按期裝船. 25.INTERESTED PEANUTS NOVSHIPMT PLSCABLE 求購(gòu)11月裝運(yùn)的花生,請(qǐng)電告. 26.PLSAIRMAIL LATEST CATALOGUE ELECTRICAL APPLIANCES請(qǐng)航郵最新的機(jī)電產(chǎn)品價(jià)目表 27.L/C1895 BATHTOWELS PLSALLOW TRANSHIPMT1895號(hào)信用證項(xiàng)下的浴巾請(qǐng)?jiān)试S轉(zhuǎn)船 28.LC3895 500BICYCLE FOREVER SHIPPED S/SSUDAN 3895號(hào)信用證項(xiàng)下的55輛永久牌自行車(chē)已經(jīng)裝運(yùn)至蘇丹號(hào)輪船上. 29.CABLE NAMESTEAMER SAILDATE ENABLEOPENL/C請(qǐng)電告船名及起航