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1、Module 2.10: Accident update some newer events (UK, USA, France)IAEA Training CourseQuestionsDo you think the accidents have not happened in recent years?Do you think well-developed centres are immune to these accidents?2Prevention of accidental exposure in radiotherapyOverviewIt should be noted tha
2、t the intent is certainly not to reflect the quoted centres in this presentation in poor lightInstead, the purpose is to draw lessonsIn many cases, the centres have a quality system in placeThe events are reconstructed from information in the public domain, and might differ from actual events due to
3、 gaps in this information.3Prevention of accidental exposure in radiotherapyOverview1st example: Incorrect manual parameter transfer (UK)2nd example: Reversal of images (USA)3rd example: Inappropriate measuring device (France)4th example: Erroneous calculation for soft wedges (France)5th example: In
4、correct IMRT planning (USA)6th example: More information neededNewer examples of accidents in radiotherapy from 2004 to 20074Prevention of accidental exposure in radiotherapy1st example: Incorrect manual parameter transfer (UK)IAEA Training CourseBackgroundJanuary 2006 at the Beatson Oncology Centre
5、 (BOC) in Glasgow, ScotlandAt the time: Radiotherapy physics staffing levels in Scotland less than 60% of the recommended level“Glasgow has problems with recruiting physicists, as shown by their high number of vacancies.”The Beatson OncologyCentre in Glasgow6Prevention of accidental exposure in radi
6、otherapyBackgroundTreatment planning at BOC:14.5 whole time equivalent (WTE) staff were available for between 4500 and 5000 new treatment plans per year.When staffing levels were compared with guidelines from IPEM, it was seen that 18 WTE staff would be the recommended level.7Prevention of accidenta
7、l exposure in radiotherapyBackgroundTreatment planning at BOC:Planning staff members and planning procedures were both categorizedA to C denotes senior to junior staffA to E denotes simple to complex plansThe main duties per staff category is outlined in column 4 Table from: “Report of an investigat
8、ion by the Inspector appointed by the Scottish Ministers for The Ionising Radiation (Medical Exposures) Regulations 2000”8Prevention of accidental exposure in radiotherapyBackgroundTreatment planning at BOC:Practice prior to 2005 had been to let the treatment planning system (TPS) calculate the Moni
9、tor Units (MU) for 1 Gy followed by manual multiplication with the intended dose per fraction for the correct MU-setting to use.9Prevention of accidental exposure in radiotherapyBackgroundTreatment planning at BOC:In May 2005, the Record and Verify (RV) system was upgraded to be a more integrated pl
10、atform.The centre decided to input the dose per fraction already in the TPS, for most but not all treatment techniques. 10Prevention of accidental exposure in radiotherapyWhat happened?5th January 2006, Lisa Norris, 15 years old, started her whole CNS treatment at BOCThe treatment plan was divided i
11、nto head-fields and lower and upper spine-fieldsThis is considered to be a complex treatment plan, performed about six times per year at the BOC.Lisa Norris11Prevention of accidental exposure in radiotherapyWhat happened?The bulk of the planning was done by “Planner X” in Dec05, a junior planner“Pla
12、nner X” had not yet been registered internally to be competent to plan whole CNS, or to train on these“Planner X” got initial instructions and the opportunity to be supervised when creating the plan12Prevention of accidental exposure in radiotherapyWhat happened?Whole CNS plans still went by the “ol
13、d system”, where TPS calculates MU for 1 Gy with subsequent upscaling for dose per fxA “medulla planning form” was used, which is passed to treatment radiographers for final MU calculationsTable from: “Report of an investigation by the Inspector appointed by the Scottish Ministers for The Ionising R
14、adiation (Medical Exposures) Regulations 2000”13Prevention of accidental exposure in radiotherapyWhat happened?HOWEVER “Planner X” let the TPS calculate the MU for the full dose per fx not for 1 Gy as intendedSince the dose per fx to the head was 1.67 Gy, the MUs entered in the form were 67% too hig
15、h for each of the head-fieldsTable from: “Report of an investigation by the Inspector appointed by the Scottish Ministers for The Ionising Radiation (Medical Exposures) Regulations 2000”14Prevention of accidental exposure in radiotherapyWhat happened?This error was not found by the more senior plann
16、ers who checked the planThe radiographer on the unit thus multiplied with the dose per fx a second time2.92 Gy per fx to the headTable from: “Report of an investigation by the Inspector appointed by the Scottish Ministers for The Ionising Radiation (Medical Exposures) Regulations 2000”15Prevention o
17、f accidental exposure in radiotherapy“Planner X” calculated another plan of the same kind and made the same mistakeThis time, the error was discovered by a senior checker (1st of Feb 06)The same day, the error in calculations for Lisa Norris was also identifiedDiscovery of accident16Prevention of ac
18、cidental exposure in radiotherapyThe total dose to Lisa Norris from the Right and Left Lateral head fields was 55.5 Gy (19 x 2.92 Gy)She died nine months after the accidentImpact of accident17Prevention of accidental exposure in radiotherapyLessons to learnEnsure that all staffAre properly trained i
19、n safety critical proceduresAre included in training programmes and has supervision as necessary, and that records of training are kept up-to-dateUnderstand their responsibilitiesInclude in the Quality Assurance Program Formal procedures for verifying the risks following the introduction of new tech
20、nologies and proceduresIndependent MU checking of ALL treatment plansReview staffing levels and competencies 18Prevention of accidental exposure in radiotherapyReferencesUnintended overexposure of patient Lisa Norris during radiotherapy treatment at the Beatson Oncology Centre, Glasgow in January 20
21、06. Report of an investigation by the Inspector appointed by the Scottish Ministers for The Ionising Radiation (Medical Exposures) Regulations 2000 (2006)Cancer in Scotland: Radiotherapy Activity Planning for Scotland 2011 2015. Report of The Radiotherapy Activity Planning Steering Group The Scottis
22、h Executive. Edinburgh. (2006)The Glasgow incident a physicists reflections. W.P.M. Mayles. Clin Oncol 19:4-7 (2007)Radiotherapy near misses, incidents and errors: radiotherapy incident in Glasgow. M.V. Williams. Clin Oncol 19:1-3 (2007)19Prevention of accidental exposure in radiotherapy2nd example:
23、 Reversal of images (USA)IAEA Training CourseWhat happened?October 2007 at the Karmanos Cancer Center (KCC) in midtown Detroit, Michigan, USAAt the Gamma Knife treatment facility, a patient was set up for MRI imagingStandard practice is to position the patient “head first”The patient was positioned
24、“head first”, but “feet first” scan technique was chosen on the unitThe KCC in Detroit21Prevention of accidental exposure in radiotherapyWhat happened?The axial images were therefore reversed left-to-rightThe physicist did not see the mistake when importing images into the TPSThe error resulted in a
25、n 18 mm shift of isocentre across the midline of the brainStereotactic treatment(image from KCC)22Prevention of accidental exposure in radiotherapyLessons to learnInclude in the Quality Assurance Program Procedures for verifying left from right in safety critical images, e.g. by using fiducial marke
26、rsEnsure there are written protocols posted, known and followed, for safety critical procedures23Prevention of accidental exposure in radiotherapyReferencesGamma knife treatment to wrong side of brain. Event Notification Report 43746. United States Nuclear Regulatory Commission (2007)24Prevention of
27、 accidental exposure in radiotherapy3rd example: Inappropriate measuring device (France)IAEA Training CourseBackgroundReported 2007 at Hpital de Rangueil in Toulouse, FranceIn April 2006, the physicist in the clinic commissioned the new BrainLAB Novalis stereotactic unitThis unit can operate with mi
28、croMLCs (3 mm leaf-width) or conical standard collimatorsThe Hpital de Rangueil in Toulouse26Prevention of accidental exposure in radiotherapyBackgroundVery small fields can be defined with the microMLCsHigh dose to a 6 x 6 mm field is within capabilityThe TPS requires percent depth doses, beam prof
29、iles and relative scatter factors down to this field sizeCare must be taken when measuring small fields!27Prevention of accidental exposure in radiotherapyWhat happened?Different measuring devices were used by the physicistA measuring device not suitable for calibrating the smallest microbeams was u
30、sed“an ionisation chamber of inappropriate dimensions” according to Nuclear Safety Authority (ASN) inspectors28Prevention of accidental exposure in radiotherapyWhat happened?The incorrect data was entered into the TPSAll patients treated with micro MLC were planned based on this incorrect dataPatien
31、ts treated with conical collimator were not affected29Prevention of accidental exposure in radiotherapyBrainLAB discovered that the measurement files did not match up with those at other comparable centres, during a worldwide intercomparison studyIt should be noted that the company does not validate
32、 or hold responsibility for local measurements or implementationDiscovery of accident30Prevention of accidental exposure in radiotherapyImpact of accidentTreatment based on the incorrect data went on for a year (Apr06 Apr07)All patients treated with microMLC were affected (145 of 172 stereotactic pa
33、tients)The dosimetric impact was evaluated as small in most cases, with 6 patients identified for whom over 5% of the volume of healthy organs may have been affected by dose exceeding limits31Prevention of accidental exposure in radiotherapyLessons to learnEnsure that staffUnderstand the properties
34、and limitations of the equipment they are usingInclude in the Quality Assurance Program Intercomparison with other hospitals, i.e. independent check of new equipment by independent group (using independent equipment) before equipment is clinically used32Prevention of accidental exposure in radiother
35、apyReferencesReport concerning the radiotherapy incident at the university hospital centre (CHU) in Toulouse Rangueil Hospital. ASN Autorit de Sret Nuclaire (2007)33Prevention of accidental exposure in radiotherapy4th example: Erroneous calculation for soft wedges (France)IAEA Training CourseBackgro
36、undIn May 2004 at Centre Hospitalier Jean Monnet in Epinal, Franceit was decided to change from static (hard) wedges to dynamic (soft) wedges for prostate cancer patientsIn a country of few Medical Physicists (MP), this facility had a single MP who was also on call in another clinicThe Jean Monnet H
37、ospital in Epinal35Prevention of accidental exposure in radiotherapyBackgroundIn preparation for the change in treatment technique, two operators (treatment planners?) were given two brief demosThe operators did not have any operating manual in their native language36Prevention of accidental exposur
38、e in radiotherapyBackgroundWhen the soft wedges were introduced:The independent MU check in use could not be used anymore (unless modified)The diodes used for independent dose check could not be correctly interpreted anymore37Prevention of accidental exposure in radiotherapyWhat happened?Treatment p
39、lanning with soft wedges startedNot all the treatment planners did understand the interface to the planning system38Prevention of accidental exposure in radiotherapyWhat happened?Treatment planning with soft wedges startedNot all the treatment planners did understand the interface to the planning sy
40、stemSome selected the planning for mechanical wedge when intending dynamic wedgev39Prevention of accidental exposure in radiotherapyWhat happened?Treatment planning with soft wedges startedNot all the treatment planners did understand the interface to the planning systemSome selected the planning fo
41、r mechanical wedge when intending dynamic wedgeInstead they should have selected Dynamic Wedgev40Prevention of accidental exposure in radiotherapyWhat happened?Treatment planning with soft wedges startedNot all the treatment planners did understand the interface to the planning systemSome selected t
42、he planning for mechanical wedge when intending dynamic wedgeInstead they should have selected Dynamic Wedgewhich would have let the correct planning tool appearv41Prevention of accidental exposure in radiotherapyWhat happened?When planning was finished and the isodose distribution approvedthe param
43、eters were manually transferred to the treatment unitManually transferred MUs would have been calculated for mechanical wedges and would be much greater than what is needed for giving the same dose with dynamic wedges42Prevention of accidental exposure in radiotherapyDetails not clear, BUT: it might
44、 have been when MU check software was replaced and updated to be able to handle independent checking of dynamic wedges.Discovery of accident43Prevention of accidental exposure in radiotherapyImpact of accidentTreatment based on incorrect MUs went on for over a year (6 May 2004 1 Aug 2005)At least 23
45、 patients received overdose (20% or more than intended dose)Between September 2005 and September 2006, four patients died. At least ten patients show severe radiation complications (symptoms such as intense pain, discharges and fistulas)44Prevention of accidental exposure in radiotherapyInformation
46、following accident15 Sep 2005, two doctors from the clinic passed on information that went to the Regional Dept. of Health and Social Security (DDASS)5 Oct 2005 a meeting was held at DDASS. Decisions were not documented or uniformly interpreted.National authorities in charge were not informed at thi
47、s stage, but only a full year after the accident (July 2006)45Prevention of accidental exposure in radiotherapyInformation following accident7 patients were informed during the last quarter of 2005.16 other patients were (wrongly) considered no to be affected. Of these 3 were informed by another doc
48、tor than their radiotherapist 1 learnt from a third party person 1 learnt from the press 1 learnt by overhearing a doctor speaking to a colleague 4 were informed by management 2 days before press release 1 died before being informed46Prevention of accidental exposure in radiotherapyLessons to learnE
49、nsure that staffUnderstand the properties and limitations of the equipment they are usingAre properly trained in safety critical proceduresInclude in the Quality Assurance Program Formal procedures for verifying new technologies and procedures before implementationIndependent MU checking of ALL trea
50、tment plansIn vivo dosimetryMake sure the clinic has a system in place forInvestigation and reporting of accidentsPatient management and follow up, including communication to patientsInstructions should be in a language that is understood47Prevention of accidental exposure in radiotherapyReferencesS
51、ummary of ASN report n 2006 ENSTR 019 - IGAS n RM 2007-015P on the Epinal radiotherapy accident. G. Wack, F. Lalande, M.D. Seligman (2007)Accident de radiothrapie pinal. P.J. Compte. Socit Franaise de Physique Mdicale (2006)Lessons from Epinal. D. Ash. Clin Oncol 19:614-615 (2007)48Prevention of acc
52、idental exposure in radiotherapyPostscript to accident in EpinalGoing through the records, two further episodes were reported subsequentlyReported in Feb 2007: In the time period 2001-2006, portal imaging was used repeatedly without taking into account the added dose (estimated to have been +8% of t
53、otal) for 412 patients under medical surveyReported in July 2007: In the time period 1989-2000, use of an in-house TPS not updated after change in treatment technique, might have led to 300 patients receiving up to 7% added dose.49Prevention of accidental exposure in radiotherapy5th example: Incorre
54、ct IMRT planning (USA)IAEA Training CourseBackgroundMarch 2005, somewhere in the state of New York, USAA patient is due to be treated with IMRT for head and neck cancer (oropharynx)51Prevention of accidental exposure in radiotherapyWhat happened?March 4 7, 2005An IMRT plan is prepared: “1 Oropharyn”
55、. A verification plan is created in the TPS and measurements by Portal Dosimetry (with EPID) confirms correctness.Example of an EPID (Electronic Portal Imaging Device) (Picture: P.Munro)52Prevention of accidental exposure in radiotherapyWhat happened?March 8, 2005The patient begins treatment with th
56、e plan “1 Oropharyn”. This treatment is delivered correctly. “Model view” of treatment plan (Picture: VMS)53Prevention of accidental exposure in radiotherapyWhat happened?March 9-11, 2005Fractions #2, 3 and 4 are also delivered correctly. Verification images for the kV imaging system are created and
57、 added to the plan, now called “1A Oropharyn”.“Model view” of treatment plan (Picture: VMS)54Prevention of accidental exposure in radiotherapyWhat happened?March 11, 2005The physician reviews the case and wants a modified dose distribution (reducing dose to teeth) “1A Oropharyn” is copied and saved
58、to the DB as “1B Oropharyn”.“Model view” of treatment plan (Picture: VMS)55Prevention of accidental exposure in radiotherapyWhat happened?March 14, 2005Re-optimization work on “1B Oropharyn” starts on workstation 2 (WS2).Fractionation is changed. Existing fluences are deleted and re-optimized. New o
59、ptimal fluences are saved to DB.Final calculations are started, where MLC motion control points for IMRT are generated. Normal completion.Multi Leaf Collimator (MLC)56Prevention of accidental exposure in radiotherapyWhat happened?March 14, 2005, 11 a.m.“Save all” is started. All new and modified dat
60、a should be saved to the DB.In this process, data is sent to a holding area on the server, and not saved permanently until ALL data elements have been received.In this case, data to be saved included: (1) actual fluence data, (2) a DRR and (3) the MLC control pointsA Digitally Reconstructed Radiogra
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