Meeting Organization會議組織課件

MeetingOrganization

FormalmeetingItisattendedbythechairmananddirectorsofthecompany.MeetingInformalmeetingItisoneattendedbyafewmanagersofthecompanyandtheirassistants.BasicinformationSetanagendaMeetingminutes123BasicinformationBeforethemeetingtakesplace,thesecretarymustcommunicatethethemetothemeetingparticipantssothattheycanprepareforthemeeting.在會議開始前,秘書必須與會議參與者溝通主題,這樣他們可以為會議做準(zhǔn)備。Thesecretarymustalsoinformtheparticipantsaboutwhenandwherethemeetingwillbeheld.秘書也必須告知此次會議將于何時(shí)何地舉行。Modeofthecommunication:memo,phone,letter,e-mailorjustbywordofmouth.

通信模式：備忘錄，電話，信件，電子郵件或只是通過口頭宣傳。1.Noticeofameeting會議須知單擊此處添加標(biāo)題2.EquipmentpreparationPublicaddresssystemandaudiovisualequipment:microphone,overheadprojector(beamer),screenandcomputer.公共廣播系統(tǒng)及視聽設(shè)備：麥克風(fēng)，高架投影機(jī)（投影儀），屏幕和電腦Thecopiesoftherelevantdocumentsthattheparticipantswillneedtouseduringthemeeting,aswellaspaperandpensfortakingnotes.參與者將在會議期間需要的相關(guān)文件的副本，以及為做筆記所準(zhǔn)備的筆和紙。單擊此處添加段落文字內(nèi)容3.Preparationofrefreshments準(zhǔn)備茶點(diǎn)Thesecretarytakeschargeofsupplyingdrinks,forexample,tea,coffee,ormineralwater.秘書負(fù)責(zé)提供飲料，例如茶，咖啡或礦泉水。Ifitisaformalmeetingthattakeslongerthanhalfaday,thereshouldbeteabreaksandsomesmallluncheonfooditemsprepared.

如果它是一個(gè)正式的會議,花費(fèi)的時(shí)間超過半天,應(yīng)該有喝茶休息和一些小型午餐食品準(zhǔn)備。4.Meetingrecords會議所需的錄音設(shè)備Ifitisaformalmeeting,itmaybeagoodideatouseasoundrecordertorecordthespeakinginthemeeting.However,thesecretaryshouldcheckwiththechairpersonbeforehandonwhethertheuseofasoundrecorderisappropriate.如果它是一個(gè)正式的會議,它可能是一個(gè)好主意使用錄音機(jī)記錄在會議上的演講。然而,秘書應(yīng)事先檢查主席是否使用錄音機(jī)是合適的。Insomeinformalmeetings,itisnotcustomarytokeepminutesofmeetings.However,thesecretaryshouldwritedownthemainpointsofthediscussionsduringtheprocessofthemeeting.在一些非正式的會議,它是不習(xí)慣保留會議記錄。然而,秘書應(yīng)該寫下的要點(diǎn)討論會議的過程中。5.Meetingefficiency工作效率Thesecretaryhasthedutyofhelpingthechairpersoncontrolthetimeofdiscussions.Undernormalcircumstances,themeetingshouldbeginandendontime.秘書有義務(wù)幫助主席控制討論的時(shí)間。在正常情況下,會議應(yīng)該準(zhǔn)時(shí)開始和結(jié)束。Theconclusionshouldbedrawnbeforetheendofthemeeting,andcopiesofthemeetingrecords