記錄控制程序中英文版本

1、MP/C 23-LFile NameRecord Con trol ProcedureFile NO.文件名稱記錄控制程序文件編號(hào)Editi onA/1Page1/7版次頁(yè)次1、Purpose目的It is to con trol and man age records, so as to make sure the product quality en vir onment can conform to the requirement, system can operate effectively and provide evidenee for traceability of produc

2、t, related activities or service and tak ing corrective preve nti on and improveme ntal measure.對(duì)記錄進(jìn)行控制和管理，為保證產(chǎn)品質(zhì)量、環(huán)境符合規(guī)定要求、體系有效運(yùn)行以及產(chǎn)品、相關(guān)活動(dòng)或服務(wù)的可追溯性及采取糾正預(yù)防和改進(jìn)措施提供依據(jù)。2、Scope適用范圍It is applicable to company' squality management system environment management system operation record and quality、enrovi

3、nment activities record.適用于本公司質(zhì)量管理體系、環(huán)境管理體系運(yùn)行記錄及質(zhì)量、環(huán)境活動(dòng)記錄。3、Responsibility職責(zé)3.1 All functional departments should establish “ RecordStorage Periodic Table” including all kinds ofrecords, so as to con trol the related records.3.1各職能部門應(yīng)建立本部門所有記錄類型的記錄貯存周期表，以相應(yīng)對(duì)記錄進(jìn)行控制。3.2 Document controlling centre is

4、responsible for drawing Record Storage Period” in terms of all departments “ RecordStorage Periodic Table” Keeping a record of effective sample of all kinds of records; and check ing all kinds of record 'fisi ng, collect ing, catalog in g, fili ng, stori ng, safekeep ing and treatme nt con diti

5、on.3.2文控室根據(jù)各部門的記錄貯存周期表負(fù)責(zé)編寫記錄存放周期，備案各類記錄的有效樣本；定期檢查各類記錄的填寫、收集、編目、歸檔、存貯、保管和處理情況。3.3 Related people are responsible for filling the record. All functional departmentsfile and document manager is responsible for tidying and filing the records.3.3相關(guān)的人員負(fù)責(zé)填寫記錄。各職能部門文件和資料管理人員負(fù)責(zé)本部門記錄的整理、歸檔。4、Definition/定義Stor

6、age cycle: the spa n from fin ishi ng compile to destroy the fileFile NameRecord Con trol ProcedureFile NO.Editi on文件名稱記錄控制程序文件編號(hào)MP/C 23-L版次A/1Page頁(yè)次2/75.1.1 All functional departments should identify the record 'need, so as to provide evidences thatconform to requireme nt and prove the quality

7、man ageme nt system, en vir onment system operate effectively.5.1.1各職能部門應(yīng)識(shí)別記錄的需要，以提供符合要求和質(zhì)量管理體系、環(huán)境體系有效運(yùn)行的證5.1.2 Records format and content could be considered and designed by compiling department accord ng to the practical n eeds. Storage period must be made in terms of laws, requireme nts of custom

8、ers and product ' s responsibility.5.1.2記錄格式內(nèi)容由編制部門根據(jù)實(shí)際需要進(jìn)行考慮設(shè)計(jì)，貯存周期必須根據(jù)法規(guī)、顧客和產(chǎn)品責(zé)任方面的要求制定。5.1.3 Records could be in the form of paper or electronic media. These could be cards, tables, diagramsreports, work ing dailies, file in struct ions, and also could be copies, tapes, floppy disks or films.

9、5.1.3記錄可以采用紙質(zhì)或電子媒體形式，可以是卡片、表格、圖表、報(bào)告、工作日記、文件批示，也可以是拷貝、磁帶、軟盤或膠片。5.1.4 When there is needed a fixed record format, it should design a fixed record table form. The fixecrecord table form should like:5.1.4當(dāng)需要固定的記錄格式時(shí)應(yīng)設(shè)計(jì)固定的記錄表式，固定記錄表式應(yīng)：A、the butt on-right quarter should have cod ing in the form of record

10、table. All departme nts codethe record table, according to “Fe Label and Format Regulation”A、 右下角有記錄表式編碼（包括版本），由各部門根據(jù)文件標(biāo)識(shí)和格式規(guī)范對(duì)記錄表式進(jìn)行編碼。B、 there is a suggestion that the upper part of recordsave company ' s name and mark.B、建議記錄的上部有公司名稱及廠標(biāo)。C、all functional departments should establish Record Stor

11、age Periodic Table” including all kinds of recordsC、各職能部門應(yīng)建立本部門所有記錄類型的記錄貯存周期表File NameRecord Con trol ProcedureFile NO.文件名稱記錄控制程序文件編號(hào)Editi onA/1Page3/7版次頁(yè)次背后簽名批準(zhǔn)后交文控室匯總編制記錄存放周期并留書面樣本存檔保存。5.2 Fill in records5.2記錄的填寫5.2.1 Records should be complete and clear; easy to identify and search.5.2.1記錄應(yīng)完整和清晰，

12、易于識(shí)別和檢索。5.2.1 When it is needed to provide evidenee or procedure, working files, the related items of record should be filled according to the facts. The filling person and time should be recorded (some times there is a need to fill the exact hour and minute). Some times, the records should be audit

13、ed and approved.5.2.2在活動(dòng)需要提供證據(jù)的場(chǎng)合或程序、作業(yè)文件的要求時(shí)，應(yīng)如實(shí)填寫記錄中的相關(guān)項(xiàng)，并 記錄填制人和填制時(shí)間(有需要時(shí)應(yīng)填寫詳細(xì)的時(shí)與分)，有要求時(shí)還應(yīng)進(jìn)行審核和批準(zhǔn)。5.2.3 Whe n tran sferri ng a record, it should have self- in specti on and mutual in spect ions. The receiverhas the right to reject the in complete records. When finding records lost and defiled, th

14、e persor should suppleme nt and ame nd the records in sta ntly and sig n.5.2.3流轉(zhuǎn)中的記錄在交接時(shí)均應(yīng)進(jìn)行自檢與互檢，以防漏填，承接者有權(quán)拒收不完善的記錄； 當(dāng)發(fā)現(xiàn)記錄失落和污損應(yīng)及時(shí)補(bǔ)上或修復(fù)，并旁簽。5.2.4 Filling records should be instant; the content should be correct and complete; the handwritingshould be clear and identified accurately. The content can

15、be thanged and daubed freely. If finding fill mistakenly, the corrective method should be marking, and sign with date.5.2.4填寫記錄應(yīng)及時(shí)，內(nèi)容正確完整，字跡清晰，能準(zhǔn)確識(shí)別；不得隨意更改、涂抹，如發(fā)現(xiàn) 填寫錯(cuò)誤，要用劃線的方式進(jìn)行更正，并簽名注上日期。5.2.5 There is a requireme nt to fill in records in blue, black ink pen or ball pen. Red ink pen or pen cilcan&#

16、39; t ballowed to fill in records5.2.5填寫記錄時(shí)要求用藍(lán)、黑墨水或圓珠筆，不允許用鉛筆或紅色墨水填寫。5.3 Distribute records5.3記錄的發(fā)放5.3.1 All functional departments should distribute the records to related departments, which are relatewith the departme nts or have great importa nee.5.3.1各職能部門對(duì)于涉及其它部門或有重大意義的記錄，應(yīng)及時(shí)分發(fā)給相關(guān)部門。by5.3.2 Re

17、ceipt for records should be based on the sig nature which is on the back of record and sig neddistributi ng departme nt.5.3.2記錄的簽收以在發(fā)放部門記錄的背面簽字為準(zhǔn)。MP/C 23-LFile NameRecord Con trol ProcedureFile NO.文件名稱記錄控制程序文件編號(hào)Editi onA/1Page4/7版次頁(yè)次54 Collect/Label/File Records5.4記錄的收集/標(biāo)識(shí)/歸檔5.4.1 All functional dep

18、artments should establish “ Record Storage Periodic Table inclding all kinds of records, so as to con trol the related record.5.4.1各職能部門應(yīng)建立本部門所有記錄類型的記錄貯存周期表，以相應(yīng)對(duì)記錄進(jìn)行控制。5.4.2 File and docume nt man ager should collect and summarize all kinds of records in sta ntly; keep th order number or date, page

19、number continuous; or catalogue marking and file according to date/product type/record type, so as to make search and con sult convenient.5.4.2文件和資料管理人員應(yīng)及時(shí)收集、匯總各類記錄，保持順序號(hào)或日期、頁(yè)碼的連續(xù)，或按日期先后/產(chǎn)品型號(hào)/記錄類型進(jìn)行編目標(biāo)識(shí)和歸檔，便于檢索和查閱。5.4.3 All functional departments should tidy records instantly and bind into sets; mark departme nts/record n ame/period on the cover or side, and file the produced and received reco of this department at least one time a year.5.4.3各職能部門應(yīng)對(duì)記錄及時(shí)進(jìn)行整理，裝訂成集，在封面或側(cè)面注明部門/記錄名稱/時(shí)間段，至少每年一次對(duì)本部門產(chǎn)生和接收的記錄進(jìn)行總的歸檔。5.4.4 The filed records should be complete,