Official-Letter

1、2021/8/21Official Letter2021/8/22Theoretical informationTheoretical informationOfficial Letter DefinitionAn official letter is a formal communication done in writing. An official letter is usually considered as a binding letter.The opposite of an official letter is an informal letter, which is not o

2、r less formal, and usually shorter. 2021/8/23Official Letter FormatOfficial Letter FormatHow to write an official letter? What is mandatory in an official letter? Is there any convention on writing an official letter?How can I close an official letter?In order to write a letter deemed official, simp

3、ly follow the format below:Use a formal letterhead and do not handwrite the official letter. Use templates and samples provided in the part following this section to create your own official letter.First, your letter should always be written in a courteous manner notwithstanding the context (i.e., d

4、isagreement, protest, complaint). Ire is not a reliable weapon because it usually explodes when its still in your hands. The right words written with cold blood have actually a better effect.2021/8/24Official Letter FormatOfficial Letter FormatNext, an official letter is triggered by an event and it

5、s purpose is to formally inform its recipient of such an happening. So, you will probably need to explain the reasons why its happening and what is the next step. Arguments and reasons are significantly more efficient when factual, that is, relying on facts that make references to specific places, d

6、ates and times, and explicitly identify persons and organizations involved.Spend the time needed to honestly and properly communicate all the information. The more specific, exhaustive, and honest the writer is, the more difficult it becomes for the reader to contest the letter.Keep in mind that the

7、 writer may provide the reader with a way to formally argue, contest, or merely respond within a reasonable timeframe to the information contained in the official letter. In some cases, this how-to-protest information is made mandatory by Law.Finally, close the letter formally with sincerely or a si

8、milar polite expression. Sign your name and title.Do not forget to send the official letter via certified mail when necessary.Since things sometimes get a little more complicated than usual, remember to consult a lawyer for further information before doing anything.2021/8/252021/8/262021/8/27Excerci

9、se Excercise Now suppose thatNow suppose that you are Paul T. Lauby, the president of the United Board of Sino-US Foreign Languages Study and Research, and representing the United Board, you are going to write an official letter to Professor Zhang Sen, the director of the Foreign study college of He

10、bei University of Science and Technology. In this letter, you should point out clearly In this letter, you should point out clearly about the following points of information:about the following points of information:a. You will announce your appointment to Dr. David W. Vikner as the Vice president o

11、f the United Board and let him take the resposibilities of administrating the United Boards China relationships.b. Dr. David W. Vikner is well qualified for his training and experience.c. Professor Zhang Sen has agreed that the United Board staff will still be China consultant (PS: Professor Zhang S

12、en initiated the leadership of the United Board).d.Professor Zhang Sen will accompany Dr.Vikner to visit China in the coming year.Please polish your language in this letter and add some necessary information such as the date, salutions, addressesetc in this letter.2021/8/28November 18, 2008Professor

13、 Zhang SenDirector Foreign study collegeHebei University of Science and Technology.Shijiazhuang,PEOPLES REPUBLIC OF CHINADear Mr. Zhang:I take pleasure in enclosing the announcement of the appointment to the Vice Presidency of the United Board of Dr. David W. Vikner. As part of his duties Dr. Vikner

14、 will assume administrative responsiblility for the United Boards China relationships. In terms of training and experience he is well equipped to carry on the strong leadership tradition in itiated by Professor Zhang.We are pleased that Professor Zhang has consented to remain on the United Board sta

15、ff as China consultant and will be accompanying Dr. Vikner on his visits to China in the coming year.Best wishes.Cordially yours,Paul T. LaubyPresident2021/8/29ExcerciseExcerciseRead the following letter and revise it with the more formal language.Read the following letter and revise it with the mor

16、e formal language.Dear Mr.Wilson,Papers from the Fourth Annual CongressYou must hand up your paper you gave at the Fourth Annual Congress held in Sydney from 25-28 August because we will publish it in the Australian Review of Applied Linguistics(ARAL).Please hand up the manuscript by Friday, 12th Oc

17、tober to the Editor.Dr. Terry Quinn,Horwood Language Centre,University of Melbourne,PAKVILLE, VIC. 3052The Editorial Committee will decide to publish the paper no later than 30th October. After that date all authors who wanna send us papers to be published will be asked to give us the form of camera ready copy, according to certain specifications that will be indicated at the time. Copy should be received by the Editor not later than Friday, 23rd November.We are sorry for ordering this further requirement on the form of sending of the manuscript. But b