商務(wù)英語課課件

BrainstormListtwoofyourfavoritewaystocontactpeopleforbusiness.2022/10/18BrainstormListtwoofyourfavWritingEffectiveBusinessEmailsSession112022/10/18WritingEffectiveBusinessEmaContentsWhataretheadvantagesanddisadvantagesofemail?

Whatarethetipsforwritingabusinessemail?

Businessemailwritingpractice2022/10/18ContentsWhataretheadvantageEmailVs.RegularmailAdvantagesofemaileasy,quick,short,precise,freeDisadvantagesofemailnotsafeeasytoforwardjunkmailsattachedwithviruses2022/10/18EmailVs.RegularmailAdvantagBusinessemail(1)Beforewriting1.whyamIwritingthisemail?Providinginfo.(emailabouthavingChristmaspartyandcancelingclassesfromMs.Liu)Requestinginfo.(emailaboutaskingfortime,location,anddresscodeforpartyfromclasschair)Requestingaction(classchair’semailaboutseeingeverybodyinRoom515BthisFridaynight)

2.whatexactlydoIwanttheresultofthismessagetobe?

2022/10/18Businessemail(1)2022/10/15Businessemail(2)WriteagreatSubject

line(Why)-Easierforrecipienttoimmediatelyunderstandwhyyousendemailquicklydeterminewhatkindofresponseandactionitrequires.

2022/10/18Businessemail(2)WriteagreaSubjects:goodorbad?HellothereHifromanoldcolleagueImportant!ReadImmediately!MeetingFollow-upaboutteammeetingDoweneedalargerroomformeetingnextFri?2022/10/18Subjects:goodorbad?HellothGoodexamplesforsubjectReminder:Mondayis“President’sDay"–NOclassREQ:ResendLarryTate’szipfile?HELP:CanyoudefragmyCdrive?Re:ChristmaspartyQuestion:Arewegettingmoretimefortheproject?2022/10/18GoodexamplesforsubjectReminGoodexamplesforsubjectReminder:Mondayis“President’sDay"–NOclassREQ:ResendLarryTate’szipfile?HELP:CanyoudefragmyCdrive?Re:ChristmaspartyQuestion:Arewegettingmoretimefortheproject?2022/10/18GoodexamplesforsubjectReminPracticeforwritingasubjectlineHithere,

Sincewe’llhavetoreportABCprojecttoMicrosoft,theget-togetherlunchwithourVPhastoberescheduledtoFriday(12/19)at1pminsteadofThursday(12/18)at12pm.Thanks.YujieSubject:LunchwithVPreschedtoFriday（12/19）@1pm2022/10/18PracticeforwritingasubjectLayoutContent:?Salutation?Body?Closing?Signature2022/10/18LayoutContent:2022/10/15Salutation:Dear………,Title+Surname:DearProf.Jones,DearDr.Parker,DearMr.Clark,DearMs.Lincoln,DearMrs.Woods,DearDirectorof…,DearSirs,DearGentlemen,DearSir/Madam,ToWhomItMayConcern,2022/10/18Salutation:Dear………,Title+SBodyIntroduction(name,title,andorganization)Purpose

-Importantdetails-AdditionalinformationFinalsentence

-e.g.Thankyouverymuchforyourtime.I’mawaitingforyourreply.2022/10/18BodyIntroduction(name,title,ClosingYourssincerely,Sincerely,Yoursfaithfully,Yourstruly,Youraffectionately,Yours,(Best)Regards,Bestwishes,Love,Cheers,2022/10/18ClosingYourssincerely,2022/10Signature

NamePositionOrganizationContactinformation

-Tel:-Mailingaddress:2022/10/18Signature2022/10/15TipsformessagewritingBrevityMakeiteasytoquoteNevermix,neverworry(topics,projects)2022/10/18Tipsformessagewriting2022/

Emailwritingpractice

Situation:

你作為某外企人事部經(jīng)理用Email通知全體員工圣誕節(jié)(12月24至26日）去龍慶峽度假3日。日程安排詳見附件，12月27日照常上班。Requirements:GreatsubjectBrieftextmessage

2022/10/18

Emailwritingpractice

Situation:

你作為某外企人事部經(jīng)理用Email通知全體員l勞動節(jié)(5月1至2日）去龍慶峽度假2日。日程安排詳見附件，5月3日照常上班。Requirements:GreatsubjectBrieftextmessage

2022/10/18

SampleKey

Subject:HavefunonChristmasholiday!Dearall,AnyplanonChristmas?

Ourcompanyisinvitingeveryonetohavefuninthebeautifulresort–LongQingxiafor3days(Dec24to26).PleasefindtheitineraryintheattachmentandsignupinRoom606ASAP.ThedeadlineisDec1.AllhavetocomebacktoworkonDec27.Regards,AdaLeeHRManager2022/10/18SampleKeySubject:SampleKey

Subject:HavefunonLaborDayholiday!Dearall,AnyplanonLaborDay?

Ourcompanyisinvitingeveryonetohavefuninthebeautifulresort–LongQingxiafor2days(May1to2).PleasefindtheitineraryintheattachmentandsignupinRoom606ASAP.ThedeadlineisApr15.AllhavetocomebacktoworkonMay3.Regards,AdaLeeHRManager2022/10/18SampleKeySubject:Don’tsdon'tuseemailifthemessageneedstobeprivateorsecure((maybethecompanyhasapolicyonthis))

don'tsendanemailyouwouldn'twantanyoneelsetoread,it'stooeasytoforward

don'tleavesubjectlineblank

don'tuseallcapitalletters

don'tforwardamessagewithoutabriefcommentwhyyou'reforwardingit

don'toverrunemailswithsmileyfacesorotheremoticons.

don'tletemotionsoroffensivelanguagedetractfromyourmessage

don'tsendwithoutcheckingformistakes

2022/10/18Don’tsdon'tuseemailifthemAssignmentYouareBartdeWit,technicalmanagerforaresearchanddevelopmentdepartmentatalargemultinationalcorporationbasedinDenBosch.Youhavereceivedarequestfromaninternalclient,JohnSmith,torushthroughtheanalysisofonehundredchemicalsamples–theABCBatch-beforeaveryimportantmeetingofseniormanagementintwoweekstime.Unfortunatelyyouareveryshortstaffedatthemomentandyoumaynotbeabletomeettherequest.Ontheotherhand,youd