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Englishessaytemplatenotification目錄FormatandstructureofnotificationsLanguagecharacteristicsofnotificationsCommontypesandpurposesofnotifications目錄WritingTechniquesforNoticesNotificationexamplesandanalysis01FormatandstructureofnotificationsTitleTitleshouldbeshortandtothepoint,reflectingthepurposeofthenotificationUseacapitalletteratthebeginningofthetitle"Month,Day,Year."Dateshouldbewritteninthefollowingformat"June15,2023"ExampleDate010203ListthenamesoftheindividualsorgroupsthenotificationisintendedforUseacommatoseparateeachnameorgroupExample:"JohnSmith,JaneDoe,TheMarketingTeam"Recipients02030401TextBeginwithabriefintroduction,statingthepurposeofthenotificationProvidethenecessaryinformationordetailsregardingthesubjectmatterClosewithasummaryoracalltoaction,ifapplicableUseformallanguageandpresencestructureComplementaryClose01Expressgraduationoradmissionawardstotherecipients02Useaclosingphrasesuchas"Thankyou,""Bestrewards,"or"Sincerely."Example:"Thankyouforyourattentionandcooperation."03123ProvidethenameofthesenderUseasignatureortypename,whichismoreappropriateExample:"JohnSmith,Manager"or"JaneDoe,MarketingCoordinator"Autograph02LanguagecharacteristicsofnotificationsUsesimplelanguageoidcomplexpresencestructuresandlongwordsUseshortparagraphsbreakdowninformationintosmallerchunksforeasierreadingBedirectandtothepointstatethepurposeofthenotificationclearlyClearandConciseAddressthereaderpolicyuse"Dear"or"ToWhomItMayConcern"asappropriateUseformallanguageavoidcolloquialismsorslangShowrespectdonotuselanguagethatcouldbeconsideredunsatisfactoryorofferPoleandAppropriate030201maintainaseriesandbusinesslikeatmosphereUseaformaltoneorganizethecontentinalogicalandcoherentmanualFollowastandardformatensurethatcommas,periods,andotherpunctationmarksareusedcorrectlyUseproperpunctationFormalSpecifications03Commontypesandpurposesofnotifications010405060302Purpose:Toinformtheparticipantsofameeting'sdate,time,location,andagendacontentConferencetheme:SpecifythetopicorpurposeofthemeetingProvidethespecificdate,time,andlocationofthemeetingAttendees:ListtheindividualsorgroupswhoarerequiredorinvitedtoattendAgenda:IncludeabriefagendaorlistoftopicstobediscussedMeetingNoticePurpose:ToinformindividualsorgroupsaboutanupcomingeventcontentEventdetails:Provideabriefdescriptionoftheevent,includingthedate,time,location,andanyrelevantinformationNotificationrecipient:Specifywhothenotificationisfor-e.g.,allemployees,aspecificdepartment,orexternalguestsNecessaryinformationsuchasRSVPdetails,dresscode,oranyotherrelevantrequirements0102030405EventnotificationsPurpose:TonotifyindividualsorgroupsofchangestoaneventcontentChangedetails:Specifywhathaschangedabouttheevent-e.g.,achangeindate,time,location,oranyotherupdatesNotificationrecipient:Indicatewhoshouldreceivethenotification-e.g.,thosewhohavealreadyreceivedRSVPdorawideaudienceNextaction:Provideanynecessaryinformationonhowtoadjustplansorobtainfurtherinformation0102030405EventnotificationPurpose:TonotifyindividualsaboutanupcomingtrainingsessionorworkshopcontentTrainingdetails:Includeinformationaboutthetrainingtopic,date,time,andlocationTrainee:Specifywhoiseligibleorrequiredtoattend-e.g.,allemployees,aspecificdepartment,orexternalcontractorsPreparation:Provideanynecessaryinformationonwhattobringorpreparefor-e.g.,materials,clothing,oranyprerequirementsforattention0102030405TrainingNotice04WritingTechniquesforNoticesClarifythePurposeandAudience01Ensurethepurposeofthenoticeisclearandspecific02Determinetheintendedaudienceandtailorthelanguageandcontenttotheirneedsandpreferences03Advisortheemotionalresponseyouwanttoevokefromthereader010203UseaclearintroductiontopresentthesubjectmatterandestablishthecontextOrganizethecontentintologicalsectionswithclearheadingsandsubheadingsIncludewithasummaryorcalltoactionthatincludesthemainpointsClearStructureandStrongLogicUseplainlanguageandsimplepresencestructuretoensureclarityAvoidjargonortechnicaltermsthatmayfusethereaderCheckforgrammar,spelling,andpunctuationerrorsbeforedistributingthenotice010203AccurateWordingandClearExpressionAdoptaformaltonethatisrelevantandprofessionalTailorthestonetosuittheaudienceandpurpose,maintainingabalancebetweenbeingformalandfriendlyUsepoliticallanguageandavoidsoundingcontextualorcausativePayAttentiontoToneandPoleLanguage05NotificationexamplesandanalysisExample"Dearcolleagues,wewouldliketoinformyouthattherewillbeadepartmentmeetingonMonday,10amintheconferenceroom.Thetopicofthemeetingwillbethequarterlyreport.Pleasemakesuretoattend."AnalysisThisisasimpleandclearmeetingnotificationItincludesthedate,time,location,andpurposeofthemeetingItalsorequeststherecipient'sattentionExampleandAnalysisofMeetingNoticesVS"Dearstudents,therewillbeacampuscleanupactivityonSaturday,8amatthemaingate.Weresourceyoutoparticipateandhelpkeepourcampusclean.Pleasebringglovesandatrashbag."AnalysisThisisanactivitynotificationItprovidesthedate,time,andlocationoftheactivity,aswellasadescriptionofwhattobringItalsoresourcesparticipationandgivesareasonfortheactivityExampleExampleandAnalysisofActivityNotification"Dearguests,wearerequestedtoinviteyoutoattendtheannualcompanydinneronFriday,7pmattheGrandBallroom.PleaseRSVPbytomorrow.Thankyou."ThisisaneventnotificationItinc