商務(wù)英語寫作基本規(guī)則（英語）

1、整理課件Basic Principles of Business English writing 整理課件Read the following memoFrom : office of the GM To: Head, production departmentSubject: trip by the GMBelow are details of the factories the General manager will visit. In each one, the GM would like to speak to all members of the Production Depart

2、ment. Please inform each factory and ask them to cancel all other appointments.March 8 Kuala LumperMarch 9 SingaporeMarch 10 SingaporeMarch 11 Jakarta整理課件 Write a letter to Bob Smith in Singapore. Saying what you have writing about. Saying when the GM will be in Singapore Saying who he wants to talk

3、 to while he is there Asking them to cancel all other appointments.整理課件Letter 1 Dear Mr. Smith, I am writing about our General managers forthcoming visit to your factory. He will be in Singapore on March 9 and 10. he would like to speak to all members of the Production department in your factory. Pl

4、ease ask them to cancel all other appointments. Thank you for your arrangements! Sincerely, Mary Simms整理課件Letter 2 Dear Mr. Smith,It is quite a long time since we say each other last time in London. how are you? I am writing about our General managers visiting to your factory. He wants to know the d

5、evelopment of your factory. He will be in Singapore on March 9 and 10. It is very important for you because it concerns the future of your factory, so you should prepare good enough. He wants to speak to all members of the Production Department in your factory because he wants to know everyones idea

6、s about the development of the factory. Please make sure that all of them need to cancel all other appointments in those two days to welcome the General manager.Thank you very much for that!SincerelyMary Simms整理課件Basic principles A : Correctness 1 Correct Style (no colloquial English ) a If the cons

7、truction couldnt be finished in time, what should we do? I think we should fine the Party who is responsible for the delay. b Any delay of completion of the construction work will impose the responsible Party one percent of the total cost per week.整理課件 2 correct information 3 correct verb, tense and

8、 punctuation. 4 correct spelling 整理課件 B Clarity and Concreteness (try to use more specific words, but no general ones; give exact facts, figures and examples)整理課件For example, A Thank you for your letter of 18 April about your visit to London.B Thank you for your last letter about your visit to Londo

9、n.A I am planning a trip to Europe around October 15 and would like to meet you to discuss opening an office in London. B I am planning a trip to Europe in the near future and would like to meet you to discuss opening an office in London. A Please deliver the equipment to our company before next Fri

10、day.B Please deliver the equipment to our company as soon as possible. A We thank you for your remittance B We thank you for your remittance 整理課件 C Courtesy (please , thank you, it would be. I would like to . It might)整理課件A Thank you for your prompt delivery. However, we found the bicycles are not i

11、n the color we ordered.B You obviously made a mistake by sending us the wrong goods.A In the case of unsettled debts of this duration it is our company policy to take legal action, we would naturally prefer not to have to go so far. Would you please send us a check by return?B In the case of unsettl

12、ed debts of this duration it is our company policy to take legal action, we dont want to go so far. Youd better send us a check by return?整理課件D ConcisenessFor exampleA Thank you for your letter dated on 24 May about our new products.B Thank you for your letter under the date of 24 May about our new

13、products.A Please let us know the results as soon as possible.B Will you be good enough to let us know the results as soon as possible.A Your invoice has been outstanding for 90 days.B It has come to our attention that your invoice has bow been outstanding for 90 days.A I am writing about our genera

14、l managers forthcoming visit to our factory. B I am writing in connection with our general managers forthcoming visit to our factory. 整理課件 Positive words (negative words )A Please send your application letter and complete CV promptly.B Please do not be late in sending your application letter and com

15、plete CV. You-attitudeFor example,A you could obtain a refund if the goods you returned had remained clean and usable.B We can not offer you any refunds if the goods you returned are dirty and unusable. 整理課件Direct organization & indirect organization 9 November 2009Dear Mr., North, Thank you ver

16、y much for your enquiry. We are of course very familiar with your range of vehicles and are of pleasure to inform you that we have a new line in batteries that fit your specifications exactly.The most suitable of our products for your requirements is the Super88A . This product combines economy with

17、 high power output. It is available now from the stock.Enclosed you may find a detailed quotation with prices, specifications and delivery times. As you will see form this, our prices are very competitive.I look forward to hearing from you. Yours sincerely,整理課件 9 November 2009 Dear Mr. Arnold, As yo

18、u know, we have bought several machines from your company and been quite satisfied with their performance. We have even recommend Fox machines to other companies. Recently, however, the standard of your after-sales services has got much worse. We look forward to hearing from you and hope that you ca

19、n promise an immediate improvement in your after-sales service. Yours sincerely,整理課件Task 1 : which translation is better according to the principles of business writing? Which principles do you employ in your judgment?1 隨附寄訂單一張，隨附寄訂單一張， 請(qǐng)?zhí)钔祝?qǐng)?zhí)钔祝?并附寄支票為荷。并附寄支票為荷。A An order form is enclosed. Please fi

20、ll it out and attach your check in return.B we have enclosed an order form. Please first of all fill it out, and then attach your check when you write your reply to us. 如蒙報(bào)給我方貴公司的最低如蒙報(bào)給我方貴公司的最低CIF價(jià)，價(jià)， 產(chǎn)品的詳細(xì)規(guī)格說明及裝運(yùn)日期，不勝感激。產(chǎn)品的詳細(xì)規(guī)格說明及裝運(yùn)日期，不勝感激。A It will be highly appreciated if you could quote us your

21、best CIF price, giving a full specification of your product and shipping date. B it will be highly appreciated if we could get your best CIF price, giving a full specification of your product and shipping date. 回復(fù)可否寄貴公司最新產(chǎn)品目錄？回復(fù)可否寄貴公司最新產(chǎn)品目錄？A would you please send us your latest catalog in return?B

22、you should send us your latest catalog in return, ok?此批貨物的質(zhì)量比我方四月份進(jìn)口的那批要差很多。此批貨物的質(zhì)量比我方四月份進(jìn)口的那批要差很多。A the goods is much inferior in quality to that we imported in April.B The goods is much worse than the ones we imported last month整理課件Task 2 : the following sentences are scrambles, please rewrite the

23、m in proper sequence. For you quotation, we thank you, you enclosed, of July 25, of Printed Shirt, and the patternsIf you could, we would appreciate it, about your product, let us have the following information Place large order with you, be found competitive, should your price, and delivery date acceptable, we would intend toFor the above-mentioned goods, to find a good market, and hope to place larger order with you soon, we expectAnd are very glad to send you, we thank you, together w