XXX公司費(fèi)用報(bào)銷規(guī)定(中英文)

1、XXX費(fèi)用報(bào)銷規(guī)定XXX Expense Claims Policy2011年第1版 2011-8-01生效Effective from 1 Aug 2011目的 Objective有效的控制公司費(fèi)用的開(kāi)支范圍，規(guī)范報(bào)銷程序，確保合理支岀。To set sta ndards for ide ntify ing acceptable expe nses that the compa ny will reimburse, to improve the man ageme nt and con trol of travel and en terta inment expe nses in curre

2、d on compa ny bus in ess.范圍 Scope適用于公司員工因公發(fā)生的費(fèi)用報(bào)銷。It is compa ny policy to reimburse employees for all ord in ary a nd n ecessary bus in essexpe nses in curred by them in the course of their employme nt on compa ny bus in ess.規(guī)定細(xì)則 Company Policies報(bào)銷管理制度和原則Complia nee and Policy Admi nistratio n報(bào)銷首先要

3、遵循總公司報(bào)銷原則，規(guī)定細(xì)則可以在XXX內(nèi)網(wǎng)找到。在此基礎(chǔ)上，報(bào)銷還應(yīng)該符合當(dāng)?shù)卣畬?duì)報(bào)銷/票證的要求和規(guī)定。對(duì)不符合報(bào)銷政策的報(bào)銷單據(jù)，財(cái)務(wù)部將保留拒絕報(bào)銷的權(quán)利。Expe nse claims n eed to follow XXX Global Travel & En terta inment Policy, please see in tra netfor guidelines. It is also required to complianee with the local tax authorities requirement onexpe nse claims and relev

4、a nt support ing docume nts/receipts. Finance will reserve the right of rejecti ng any reimburseme nt which is n ot in line with the compa ny s reimburseme nt policies報(bào)銷流程 Expense claims procedure打印報(bào)銷單并填寫整理報(bào)銷憑證和單據(jù)提交報(bào)銷單據(jù)和憑證給經(jīng)理經(jīng)理批復(fù)把批復(fù)和相關(guān)憑證上交財(cái)務(wù)部審批合格后等待報(bào)銷入賬Print out and fill in expe nse claim form paste

5、 support ing receipts on separate bla nkpaper submit expe nse claim form with all support ing docume nts to your man agerapprovalfrom your man ager provide all required docume nts to Finance-payme nt to accou nt once thedocume nts are approved by Finance報(bào)銷日期 Expense claims timeline從2011年8月1日起，員工報(bào)銷在經(jīng)

6、過(guò)財(cái)務(wù)檢查沒(méi)有問(wèn)題后，在15日內(nèi)予以報(bào)銷。每月提交一次報(bào)銷單。財(cái)務(wù)只接受三個(gè)月內(nèi)的報(bào)銷，超期3個(gè)月將不予報(bào)銷（以報(bào)銷截止日為準(zhǔn)，例如，2011年8月5日為報(bào)銷截止日，所有2011年5月5日以前的報(bào)銷將視為過(guò)期）。如有特殊情況，需要部門經(jīng)理的直接上司另行批復(fù)。12月的費(fèi)用要在次年1月5號(hào)以前報(bào)銷完畢。報(bào)銷日期為日)-員工報(bào)銷到賬截止日為每月20日(如報(bào)銷截止日有順延，則到賬日期隨之順延)Please be reminded that receipts or supporting documents dated more than 90 days from the cut-off date of

7、the current month requires further approval of the manager/head of your line man ager. Expe nse claims of Dec n eeds to be processed before 5 Jan of the follow ing year.Effective from August 1,2011, cut-off for submissi on of Expe nse Claims to Finance -5th cale ndar day( if 5th is a weeke nd or pub

8、lic holiday, the deadli ne will be postp oned to then ext work ing day )Credit ing of payme nt through employees bank accou nt-20th cale ndar day of the same month-( if the cut-off date postp one, the payme nt date will bepostponed accord ingly )報(bào)銷相關(guān)文件和提交（Expense claims documents & submission）3.41員工

9、報(bào)銷需要按照以下規(guī)定按時(shí)提交給財(cái)務(wù)部門需要提交財(cái)務(wù)部門提交部門提交原因a）員工報(bào)銷單（附件1）（員工 應(yīng)在報(bào)銷單上簽字）,報(bào)銷憑證 原件，經(jīng)理的批復(fù)郵件打印件提交給北京的財(cái)務(wù)部 門原始憑證按照財(cái)務(wù)/稅務(wù)規(guī)定 要保留存檔b）員工報(bào)銷單電子版（excel格式）提交（和（C）給部 門經(jīng)理/項(xiàng)目經(jīng)理，并且 抄送給 “ Expe nses,China ”電子憑證會(huì)在公司財(cái)務(wù)系統(tǒng) 留檔c）員工報(bào)銷憑證電子版（掃 描件）Expe nse claim and support ing docume nts should be submitted to Finance as follows:Required su

10、bmissi ons to FinanceHow do I submit?Why is it required?a) Orig inal copies of Expe nse Claim Form (Appe ndix 1) & support ing docume nts (employee n eeds to sign on the claim form)Submit to your Finance departme nt in XXX Beiji ng.Should be kept in tact / complete for possible in specti on by gover

11、 nment authorities at any point in time.b) Softcopy of Expe nse Claim Form (excel file)Submit (b) and (c) together through an email addressed to“ Expe nses, China ”Softcopy - to dow nl oad in formati on to our accou nting system.Scanned copies - to serve as reference for immediate process ing of pay

12、me nts.c) Scanned copies of Expe nse Claim Form & support ing docume nts3.42員工差旅費(fèi)報(bào)銷，需要提供以下額外的文件執(zhí)行副總裁批復(fù)的差旅費(fèi)表打印件（TAF）（附件2）采購(gòu)合同申請(qǐng)表(CSR)(附件3)和批復(fù)(P0)打印件。如果購(gòu)買超過(guò)100英鎊的物品時(shí)，需要單獨(dú)進(jìn)行采購(gòu)合同(CSR)的申請(qǐng)并取得購(gòu)買批復(fù)號(hào)碼(PO number)請(qǐng)?jiān)趥渫?附件4)里查詢具體要求。For expense claims relating to travel, attach also the following documents:Print

13、 out of EVP Travel Approval Form (TAF) for travel reimburseme nts.(Appendix 2 )Co ntract & Spe nd Request (CSR) Form (Appe ndix 3) & Purchase Order (PO) approvals, where applicable. See attached Memo for guidelines( Appendix 4 )報(bào)銷憑證 Supporting document/receipts3.51所有在中國(guó)大陸地區(qū)產(chǎn)生的報(bào)銷都需要提供正規(guī)稅務(wù)發(fā)票，發(fā)票要有發(fā)票抬頭和

14、開(kāi)票年月 日(定額發(fā)票、岀租車票除外)。所有稅務(wù)發(fā)票，請(qǐng)正確填寫我公司名稱：邁盛仕國(guó)際金融系統(tǒng)科技(北京)有限公司。手機(jī)話費(fèi)憑本人(僅限簽約手機(jī))或者公司名字(購(gòu)買充值卡)發(fā)票作為報(bào)銷憑證。如有需要，公司有權(quán)要求員工提供電話清單和業(yè)務(wù)電話的詳細(xì)解釋作為報(bào)銷憑據(jù)。Expe nse claims which happe n in China (exclud ing Hong Kong, Taiwa n & Macau) shall provide official tax in voice (fapiao) as the support ing receipts. Fapiao n eeds to

15、 have the title with XXX Beijing Company s full Chinese name, issued date and amount (excluding fixed amount fapiao and taxi fapiao). Telepho ne/Mobile phone expe nse claims n eed to provide fapiao with employee name or company name. An itemized phone bill with detailed explanation on the bus in ess

16、 related calls might be requested.3.52稅務(wù)發(fā)票必須蓋有簽發(fā)單位的有效發(fā)票專用章。付款通知書，收據(jù)，超市小票，刷卡小條,押金條一概不作為報(bào)銷憑證處理。All fapiao n eed to be provided with valid fapiao chop. In voice, receipt, shop/supermarket voucher, credit card slips and deposit slip are not acceptable for the expense claims.3.53員工需要在每張發(fā)票上編號(hào)，號(hào)碼必須和報(bào)銷單上的編號(hào)

17、統(tǒng)一以防止發(fā)票的丟失。發(fā)票按照?qǐng)?bào)銷時(shí)間順序粘貼。同類原始憑證如數(shù)量較多， 一張單據(jù)粘貼單上所粘貼的憑證盡量保持大小一致， 的憑證不得過(guò)多，規(guī)格較大的憑證（如餐票）可粘貼大小不一，應(yīng)按憑證規(guī)格的大小進(jìn)行分類，同或按大小順序粘貼。每張單據(jù)粘貼單所粘貼2-10張；規(guī)格較小的憑證（如打車票）可粘貼8-20張。并將每張粘貼金額加總寫在明顯空白處，由財(cái)務(wù)部統(tǒng)一核驗(yàn)and put n umbersWe will also request you to paste the support ing receipts in bond paperson each receipt following the orde

18、r that they are listed in the Expense Claim Form to prevent losing of the docume nts. Fapiao n eeds to be pasted and arra nged chr ono logically, please try to group similar-sized fapiao on one sheet andwrite dow n the subtotalin the bla nk area onthat page. For big-sized fapiao (meal & hotel), it a

19、llowed to paste 2-10 pieces in on one page whilst 8-20 pieces of small sized fapiao (taxi fare).報(bào)銷批復(fù) Expense claims approval3.61和項(xiàng)目/部門相關(guān)費(fèi)用的報(bào)銷，請(qǐng)?jiān)谔峤粓?bào)銷申請(qǐng)時(shí)把報(bào)銷憑證的電子版一并提供，項(xiàng)目經(jīng)理/部門經(jīng)理會(huì)初審相關(guān)的發(fā)票For all project/departme nt related expe nse claims, you n eed to provide a soft copy of yoursupport ing docume nts to

20、gether with your expe nse claim form to your PM/l ine man ager for their review and approval.3.62任何被認(rèn)為和項(xiàng)目或者部門無(wú)關(guān)的報(bào)銷申請(qǐng)，即便項(xiàng)目經(jīng)理/部門經(jīng)理已經(jīng)審核批準(zhǔn)，在無(wú)法獲得合理解釋的時(shí)候，財(cái)務(wù)部門仍然有權(quán)利拒絕此筆報(bào)銷。For the cost which is not related to the project or department, Finance has the authority toreject such claims even it is approved by PM

21、/Iine manager.3.63在批復(fù)員工報(bào)銷單時(shí)，應(yīng)該把員工姓名，報(bào)銷金額在批復(fù)郵件里列岀來(lái)，舉例來(lái)說(shuō)員工李義的報(bào)銷人民幣500已經(jīng)批準(zhǔn)Email approval of authorized signatories should clearly indicate the following:Name of employeeAmou nt claimedApprovalExample:Expense claim of John Smith amounting to CNY 500 is approved.”3.7報(bào)銷相關(guān)項(xiàng)目及規(guī)定3.71差旅費(fèi)-在規(guī)定范圍內(nèi)進(jìn)行實(shí)報(bào)實(shí)銷，具體細(xì)節(jié)請(qǐng)參見(jiàn)內(nèi)

22、網(wǎng)。Travel expe nse-Reas on able travel expe nses will be reimbursed, only if they are deemed ord inary and n ecessary in the course of XXX bus in ess. See detailed guideli ne in XXX in tra net.3.72交通費(fèi)-員工在辦公室加班到晚上8點(diǎn)后可以向經(jīng)理申請(qǐng)報(bào)銷從公司到住所的打車費(fèi)。其他因公產(chǎn)生的交通費(fèi)在合理范圍內(nèi)進(jìn)行實(shí)報(bào)實(shí)銷，交通費(fèi)報(bào)銷以經(jīng)理批復(fù)為準(zhǔn)。Tran sportati on expe nse-over

23、 time taxi is allowable after 8pm. Other reas on able bus in ess related tran sportatio n claims must be submitted as per actual expe nses. Claims are con trolled and approved by man agers.3.73餐費(fèi)-因工作產(chǎn)生的餐費(fèi)在合理范圍內(nèi)進(jìn)行實(shí)報(bào)實(shí)銷，報(bào)銷以經(jīng)理批復(fù)為準(zhǔn)。Meal expe nse-reas on able meal expe nses can be reimbursed, only if they

24、 are deemedord inary and n ecessary in the course of XXX bus in ess. It must be submitted as per actual expe nses. Claims are con trolled and approved by man agers.3.74電話/手機(jī)費(fèi)-因工作產(chǎn)生的合理電話/手機(jī)費(fèi)可以進(jìn)行實(shí)報(bào)實(shí)銷，報(bào)銷以經(jīng)理批復(fù)為準(zhǔn)。Teleph on e/mobile pho ne expe nse -reas on able teleph on e/mobile phone expe nses can be r

25、eimbursed, only if they are deemed ord inary and n ecessary in the course of XXX bus in ess. It must be submitted as per actual expe nses. Claims are con trolled and approved by man agers.3.75 業(yè)務(wù)招待費(fèi)和客戶禮品-請(qǐng)參照 XXX Gifts & Entertainment Policy, XXX Anti-Corruption& Bribery Policy XX Customer Facing Thi

26、rd Parties Policy , Conflicts of Interest Policy and Code of Con duct 相關(guān)規(guī)定.Entertainment & Gift Please refer to XXX Gifts & Entertainment Policy, XXXAnti-Corruption & Bribery Policy, XXX Customer Facing Third Parties Policy ,Con flicts of In terest Policy& Codeof Con ductfor detailed polices & guide

27、li nes.3.8 其他相關(guān)規(guī)定 (Other polices )3.81員工集體餐費(fèi)報(bào)銷時(shí)，需要列岀每名員工的名字和成本中心。3.82匯率-員工報(bào)銷有多種貨幣產(chǎn)生時(shí)，請(qǐng)使用適用匯率統(tǒng)一換算成人民幣進(jìn)行報(bào)銷，適用匯 率憑證可以是以下幾種，+外幣兌換處出具的兌換單據(jù) /小票+信用卡對(duì)賬單原件+ HYPERLINK / / 上提供的匯率*如果員工不提供相應(yīng)匯率憑證，財(cái)務(wù)部門會(huì)視同員工默認(rèn)0ANDA的匯率直接進(jìn)行換算。Excha nge rate used for foreig n curre ncy tran sacti on s-for multi curre ncy expe nse cla

28、ims, please use approved excha nge rate to con vert it to CNY, support with valid docume nts. Any of the follow ing will suffice for the purpose:Foreig n excha nge tran sacti on receipts issued by money cha ngersIf credit card is used to pay for a transaction, submit original credit card statement w

29、here FX rate is reflected.OANDA* rate as of tra nsacti on date. These rates are accessible through in ter net. *if supporting document is not provided, Finance will use the OANDA rate as the default excha nge rate.簡(jiǎn)單六項(xiàng)二檢查你的報(bào)銷單在提交報(bào)銷前，請(qǐng)確認(rèn)以下的文件是否已經(jīng)齊全，防止因?yàn)檫z漏而造成報(bào)銷的延遲統(tǒng)一格式報(bào)銷單報(bào)銷單據(jù)_報(bào)銷批復(fù)兌換匯率憑證，如果適用EVP差旅費(fèi)報(bào)銷批復(fù)單

30、，如果適用CSR_和_P0_批復(fù)單，如果適用Six-Ways.to.Check:To summarize the above, before you submit your Expense Claim Form to Finance, please compare all of the followi ng docume ntsto facilitate the review process, mi ni mize questi onsand en sure payme nt on time:Expe nse Claim FormSupport ing receipts/fapiaosApproval from your man agerExcha nge rate used for foreig n curre ncy tra nsacti ons (see item 7)EVP Travel Approval Form (TAF), where applicableCo ntract & Spe nd Request (CSR) Form & Pur