Project file management and Countermeasures

1、邢唷? ?Z欹? 餜?VNbjbj8T螑螑?8)T? $x)? ,:5Q?5?4?p?馥每 e?=?0?T,=T,?T,?55?T,?: Project file management and CountermeasuresProject file is an important basis from the whole process of beginning, designing andbuilding, who is the true record of conservation value, urban construction and propertymanagement. In t

2、he new historical conditions, how to manage and make good use of thesevaluable archives is that archivists face new problems and new challenges.The status of project file managementRelative to the rapid development of construction, project files at all levels ofmanagement are lagging behind. The per

3、formance are in the following areas:First, Awareness of records management is not strong. At present, the people do notunderstand the File concept and role, and their sense of files is rather weak. Andeven the leadership did not realize the importance of strengthening the Archives. Manyunits still t

4、ake the traditional manual methods to work. In addition, Storage facilitiesand archive device is too old. So these seriously impact the modernization of recordsmanagement processes.Second, companies lack the professional personnel in records management. Recordsmanagement talent is a prerequisite. To

5、 improve the quality of the process files, filemanagers must know how to file for daily use, maintenance, update, collect, organize,and have strong expertise and higher attainment at the same time.Third, companies lack full-time archivist. Small construction units tend to focus onlyeconomic benefits

6、, while the file data collection, preparation, finishing veryseriously. They lack full-time archivist, and project records are not standardized andincomplete, file management methods are backward, so that files can not truly reflectthe actual situation of the construction project.Fourth, Constructio

7、n file is untrue. Authenticity is the most fundamental requirementsof the construction file, and the file also is the soul of the construction. If thefile is lost authenticity, the construction of the original file will be lost meaning.But the fact is that some project files is unrealistically perfe

8、ct. For example, acompany works in all divisions, sub-item, test are satisfactory and no defects. It isthe so-called zero-defect project. This is obviously not realistic.Fifth, the quality of built drawings is not High. Some built drawings of few projectsare filed incompletely. It results that built

9、 drawings and engineering are ininconsistent. For example, data errors have occurred, the responsible person wasincomplete.Sixth, the signatures loss authenticity. Some members of the construction unit is notserious when they sign. For example, it should have been signed respectively, instatedof onl

10、y one person. And even some construction units also modeled on the handwritingso that they can sign Instead of building units and supervision units. This approachhas led to project files lost its authenticity. Once the project hation, to ensurecompletioninatimely,accurate,completeandsystematicinform

11、ationtotheengineering department to entry date for the project to provide detailed follow-upofficials, reliable technical information.c. Strengthening the collaboration of the competent authorities to ensure theimplementation of pre-verification system. Enterprises in the management of urbanconstruc

12、tion archives to obtain completion of the project issued by the departmentapprovedpre-acceptancedocumentationfilesonlyafterthefinalacceptanceorganization. Construction administrative department of the record in the process ofcompletion of the project, it should be recognized identification document

13、projectfiles. Pre-inspection system has been implemented for more than a year, the effect canbe said to be better. A sound management system. Well-developed rules and regulationsmust be feasible. Exercise leadership responsibility system, establish a full senseof responsibility and legal consciousne

14、ss. Because the project file system, theformation process of its strict, reflecting every aspect of the project situation, onlya sound management system, the head of the archives, technical and management personnelto clarify their respective responsibilities, and establish responsibility and legalaw

15、areness, From the management system to ensure the complete project files, complete,accurate, systematic, so that project file management rules to follow.d. Project manager should pay attention to project file management. In the project filemanagement, project manager - a key, he should project files

16、 have a higher thinkingand understanding. And this work lies with the various departments involved in theorganization, coordination and management responsibilities. Within the project toestablish a comprehensive records management system and incentive mechanism, penaltiesand rewards, and fully mobil

17、ize the enthusiasm of everyones work to improve everyonesresponsibility, management level, to promote awareness of professionalism, dedicationto improve the accountability of all managers, And the file members to support the workand train, to create - a good environment and conditions, do not light

18、the economicbenefits of visual attention, attention to the immediate value, workload, not the filedata and engineering construction Quality. Practice shows that the project managerwhich works great importance to this work, which the small range of file managementto do a good job.B. To strengthen job

19、 training employees to continuously improve the professional level.Information officer for the existing low quality of practitioners of a problem and needsto increase construction workers study and training records management efforts. On theone hand, the construction materials business by strengthen

20、ing the training of membersof business knowledge, to understand the laws of the formation of electronic documents,and file handling features of the process, methods, familiar with the electronic fileprotection technology, basic knowledge, basic principles and methods and techniquesto meet modernizat

21、ion project file management development; achieved by manual operationto automated management of change, which greatly improve efficiency, reduce theintensity of work, speed up the construction of data transmission speed, so that itsvalue be more fully reflected. On the other hand, enterprises should

22、 strengthen theconstruction of the information officer of the spiritual level education. Enable themto establish a strong love and dedication, dedicated spirit, able to endure the tediouswork of construction documentation and loneliness, the temptation to withstand outsideinterference and to elimina

23、te fear of hardship, increased desire to learn, enhanceservice awareness, peace of mind archives Through hard work and achieve self-worth.Cc o n s t r u c t i n gt h ec h a p t e r .P r o j e c tf i l em a n a g e m e n ti sad y na m i cm a n a g e m e n tp r o c e s s ,p r o j e c tf i l ei n f o r

24、 m a t i o ni sg r a d u a l l yfo r m e di nt h ec o n s t r u c t i o np r o c e ss ,a n dn u m e r o u sa s p e c t so ft h ewh o l ec o n s t r u c t i o np r o c e s s ,d i f f er e n tp r o f e s s i o n a l s ,w h e t h e ri tist e c hnical director of the project, or full-time archivists, is

25、 to relysolely on the strength of individual Construction of file management can 抰 do a goodjob of. Therefore, the project that the Department must establish internal managementaccountability, clearly the work of each member sub-T and scope of work. Project filemanagement in order to ensure the orde

26、rly conduct of the work, the project departmentshould establish an internal inspection system, determine working procedures, internalmeeting system, inspection and reporting system and the work of technical staff workingholiday alternative system to ensure the job is not lack of people, working peop

27、le Dosome file management, construction diary was written, ensure the continuity andintegrity of file data.D. the use of modern means of management of project files.Where required th )*23?AIJQRj|? - /3FGhi? - /CDXYb?暾掄掄掄掄瑪 章 章 章 章 貞 章 章 章 章 章 章 暾 掄 掄 掄 路 路 章 章 章 章 章 章 章 章 章輾? h C hsHA CJaJo( h C hsH

28、A CJaJ% h C hsHA B*CJaJmHphsH) h C hsHA 0JB*CJaJmHphsH) h C hsHA 0JB*CJaJmHphsHC?amn|? ? *,b? - )*34=HIKLQRYghmn?躕踉獵劉粵粵醯踉獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵獵? h C hsHA 5丆JaJ% h C hsHA B*CJaJmHphsH) h C hsHA 0JB*CJaJmHphsH h C hsHA CJaJo( h C hsHA CJaJG? *+67Ilm? %&-.57PQUVlmtu? !67#A#K#L#T#U#b#n#?c&f

29、&?%-33?6熳熳熳熳熳熳熳熳熳熳熳熳熳熳熳熳熳熳熳熳熳熳熳炻殢職徛 h C hsHA CJaJ! h C hsHA B*CJKHaJph 垐? , h C hsHA B*CJKHaJmHo(phsH) h C hsHA B*CJKHaJmHphsH) h C hsHA 0JB*CJaJmHphsH% h C hsHA B*CJaJmHphsH8%-6.3C3?鸐:N;NN?NANBNDNENGNHNINJNKNLNMNNN?&dP?gd Cgd C 勦 dp?WD? 勦gdsHA $ 勦 dp?1$9DWD? 勦a$ gdsHA rethe information is t

30、rue, accurate, complete, standard, complete, and reflect the truerecord of the entire process of construction and acceptance of, the work of the projectfiles into the scientific documentation and standardization of the management track,we must continue to strengthen the construction unit, supervisio

31、n And constructionmanagement units, the only way to ensure the formation of first-class engineeringarchives, thus building the best projects to provide archives of the guarantee.Taken from , edited by Lynda Ally.6L鶰鸐.N:N;N666666666666666666666666666?6666666666?666666666666hH6666666666666666666666666

32、666666666666666666666666666666666666666?62? 0Pp? 2(?0Pp? 0Pp? 0Pp? 0Pp? 0Pp? 0Pp?8X? VOJPJQJ_H mH nHsH tHN?NsHAck 噀 $ 1$ a$ CJKHOJQJ_H mH nHsH tH$ A? $貫祂=刉SOB i ? B0 nf 恏?h ?4? l 4?a?k ?0 鄀 Rh? sHA顅 U_1 $ a$5?丆 J: Z:sHA瘇噀,g,C h a rCJOJQJ V ? VsHA瘇噀,gC h a r ,C h a rC h a rCJOJPJQJ JaJ ?sHA R 鶴祂=? 劋W

33、D? 劋OJQJaJ-? 1-sHAh p sN BN C0 u?w $? 9 r &dG$ P?a$CJaJ: ? Q: C 0u?wC h a rCJKHOJQJaJb C0 u? $? 9 r G$ a$CJaJ: ? q: C 0u? C h a rCJKHOJQJaJPK !倞? Content_Types.xml 瑧薺? E 鲄卸豶?微 Iw,? 潯-j 弰 4蛇 w 旄 P?-t# b 螜U 畯銧 擉 T 閁h 卍悒)蛔*1P ?揯鬃 W 孱 0)櫐 T 闉 9? 贗 3 縗 ?G 歿 ? 跼 k. 搒粣 . . 椃 碼 嬋 ?PK ! ?6_rels/.rels 剰蟡?

34、囷吔冄Q 頤 %v/C/?h ?脎 O?劋秣?孂釘? 毆 免 C?薶醰=?偵叅?xp 啠鄣_糚眩秣羌 3 緓镹男 掤擱 U 蟇Db?i 4?I 呫!f&MoJi 泯?鈛 拡 爮?nz生覓鬭 梭!1?q a?X| |#洞.E 樒- 妐 l 瘡 F?梔峽鑒鎭窇 q? +?|&z?qHv8 甹劀? h 腸倖鼱 O?1, 糷 z 簣?.狨攬?寒t)羛糽 d 奰?璿 k?9 j- 組 t 跐 j 蝸 幫儱 V?蟌 w蕏 鯖L0 斈屵嚦 z? 迃 rx 鰾脅?稔 h 9T?奣/魁煜?- ?鍃 Y?雒蟸?S 琦棌蜩鶅 O_|w?馉鎘圚 t?- 乤?d NG?1-Rl 苼?諶 J 鴚T 锠疢

35、1K柩?ohe 浪撣幝絇 L -憒%?絎臙?甴 Y7?qP.L 姼=岟薲穛炷?I 爋 fi?墸?帽?墘 B? Rb?J 款 P_p 蒅茛i u65I糀銹osx?=M綵?Z7?A榟?l攓峵D?wL苃?O:諳?D3焢襱O*?蝟?=zN鸚匯?s8K ?鷑 ?CNMNr?*Nsv?J Z鬸 韞+?vD雑y 霷?瓸O裪?pToWp?pH隭妅?o ?KO謈?-*Q-迃-.抅 蔰 ? ?Ajc?! ?! $! 昘! ? ? ? . ? 襜# 覣$ $ 5% H2% G% 錽% ?& 鑆& 鉶& % 哖 匳 莡 ?( OW( cg( 續(xù)( ) ?) T) )u)鈛) 6 * ?*嶯*阧

36、* ?+ C;,蒏 , 2- J- ; . ?. ?. M. ?/ ?/ e / O&/ Z 0;=0鸇 1盢 1 ?1 ?2Z2 j2 k2 ?3 ?3 | 3 C3 G3 kT3 4 ?4 ?4褸4鈒4 ;p4 I5 ?646 D6q6 ? 7 w!7 圚 7 靐 7 mn77 ,8 t88慖 8蕀 8妚 8 ?8 _69 |G9 Jn9輚 9膥 9 ;-: +:鑗 : i ;鏔 ;睭; ; 雑; 踰; Q N e3 f ?-? +4? ?辦? ? H 5#A )A ?A A=A sHA nLA閄A gA wA ?B ?B #dB C- C!C ?C 諵 C 皒 C AC $)D

37、Z=E AE 窧 E ?F 0WF cF U/G ?G=G ,EG 鞸 G 蔣 G eG 瞷 G G ? H ?H PZH weH -)IAI WI I cI Jv#J橤 J誼 J DK賊 K豿 K ?L $3L ?M ?M ?M琀M 4eM GGN 疺 N GO /O WO DO抴 O ?Q 9Q糘 Q PQ騍 Q LTQ rs 1#t ?t 腛t 寁t ?u cBu 榋u )|u 谻v 塋v 癡v 竅v v |?w 盬w x扠x 巙x *yx 襆y癭 y zz *S 噂| S9 1= 3O gP s jb ? ? ? E& 釳 MS IW ? 鬗 ?O =So 紅 ? 0? D? D? 碤? 裃? ? 頔?e? G ?J? J? ? /(? Y?鱙 ?皌 ?瞷 ?藒 ? ? N? ? Q? ?聅 ?鰗? ? Zh? Cp? K? k? ?a%? 虲? 3O? P? 猰? ( ? ?g? ? 絆? 鵥?