LessonEightMinutesWriting會議記錄寫作課件

LessonEightMinutesWriting會議記錄寫作南京人口管理干部學(xué)院外語系楊麗lisayangli@163.comLessonEightOutline1.Briefintroductionofminutes2.Structureofminutes3.Typesofminutes4.Stagesofproducingminutes

5.Languageofminutes6.ExercisesSourcesofinformation

Outline1.Briefintroductiono1.1DefinitionofminutesMinutesareaformalbriefsummaryofproceedingsatmeetingswhichiscirculatedtoallpeoplewhowere(orshouldhavebeen)atthemeeting.Itisafinalaccuraterecordofwhattranspiredatameeting,andanofficialrecordofthebusinessofanorganization.Atsomemeetings,especiallyofbodieswithlessformalaccountabilities,theterm“minutes”issometimesreplacedbytheterm“note”.Notesdifferfromminutesinthat,typically,theyarelessformal,dependingonthestatusofthecommittee/workingpartyconcerned.Also,notesarelessdetailedandtheyarenotnecessarilytobeapprovedatthenextmeeting.Usually,itisanormalpracticeforthesecretaryateachmeetingtotaketheminutes.

1.1DefinitionofminutesMinutMinute:[’minit]Anofficialrecordoftheproceedingsatameeting.會議記錄：會議進(jìn)程的正式記錄最為涉外文秘寫作技能的一種，會議記錄是指將會議的內(nèi)容和過程用書面的形式記錄下來，以備將來參考。會議記錄者需要具有扎實(shí)的語言功底，以及總結(jié)歸納能力，要具有一定的書寫速度和很強(qiáng)的理解能力。會議記錄是一種相對來說格式比較固定的實(shí)用文體，經(jīng)過多次練習(xí)，就可以較好地掌握其寫作方法。圖示Minute:[’minit]AnofficialLessonEightMinutesWriting會議記錄寫作課件ChairorspeakerParticipantsSecretaryMinutestakerChairorspeakerParticipantsS1.2FunctionsofMinutesTakingminutesisanecessityofmanyorganizationalgatherings.Thedecisionsmadeandissuesdiscussedduringameetingarecrucialtothecontinuedfunctioningofabusinessoranorganization.Inotherwords,minutesserveanumberofbusinessfunctions:Provideanauthoritativesourceandpermanentrecordofproceedingsforfuturereference.Provideformalevidenceofdecision,e.g.appointment,financialallocations,authorizedactions.Provideastartingpointforactiontobetakeninfuture.Createanofficialrecordwhichcanbeusedinlegalproceedings.Informmembersnotpresentatthemeetingsandanyothersoftheactionsofthebodyconcerned.Assistinplanningtheagendaforfuturemeetings

1.2FunctionsofMinutes2.StructureofMinutesGenericstructureOutline:HeadingsandSub-headings2.StructureofMinutesUNIVERSITYOFWALES,CARDIFFDEPARTMENTFORCONTINUINGEDUCATIONMinutesofStaffMeetingheldonFriday,11February1999PresentApologiesofabsencewerereceivedfrom1MINUTESOFMEETINGHELDON21JANUARY19992MATTERSARISING

1)Part-timeDegrees2)MidGlamorganCommunityEducationForum3DEANSCOMMITTEEPAPERONCREDITSANDMODULES4FUNDINGNEWS5ANYOTHERBUSINESS6NEXTMEETING

HeadingSub-headingPeoplepresentandabsentDetailsofmeetingUNIVERSITYOFWALES,CARDIFFHeMINUTESOFMEETINGTIME&PLACEOFMEETINGPURPOSEOFMEETINGPRESIDINGPRESENTABSENTSUMMARYOFTHEMEETING(withheadlinesorsub-headlines)Preparedby:SignatureNotesandexplanationMINUTESOFMEETINGNotesandeAlthoughtherearedifferentstylesofminutes,theyhavethekeyinformationincommon.Allshouldcoverfourbasicthings:WhereandwhenthemeetingtookplaceWhowasthereandwhowasnotWhathasbeendecidedforthegroupWhohasagreedtodothatTherefore,mostminutescanbedividedintofourparts:HeadingBodyAdjournmentSignatureoftheminutesrecorderWhatWhen&whereWhoWhat(textbook)Althoughtherearediffe

會議記錄的內(nèi)容開會的日期和時(shí)間開會地點(diǎn)出席人員缺席人員主持人記錄人休會時(shí)間會議討論的問題Content

Layout開會的日期和時(shí)間開會地點(diǎn)出席人員缺席人員主持人記錄人休會時(shí)間TitlePresidingPresentAbsentItemsofDiscussionAndBusinessAdjournmentRecorderTitlePresidingPresentAbsentIteNotesforthevariousSections

TheheadingThebodyAdjournmentofMeetingSignatureNotesforthevariousSectionTheHeading題頭Thispart,whichsometimescanbewrittenevenbeforethemeeting,includesthefollowingitems:1)Meetingtitle(regular,special,orannual)2)Thenameofthegroup/organizationholdingthemeeting3)Time,dateandplaceofthemeeting4)Thenameofthepresidingofficerandminutesrecorder(thelatteralsoappearsattheendoftheminutes,withsignaturetypedorprintedname)5)Listofpeopleattending6)Listofabsentmemberofthegroup

LayoutTheHeading題頭Thispart,wMeetingTitle:____________________________________NameofCommittee_______________________________MeetingDate:_____________________Time:_________MeetingLocation:_________________________________MembersPresent:_________________________________MembersAbsent:_________________________________Minutes__________________________________________________________________________________Recorder:_______________________________________MeetingTitle:_______________TheBody正文Asthefirstpurposeofaminutesistosetouttheconclusionsreachedsothatthosewhohavetotakeactionwillknowpreciselywhattheyhavetodo;thesecondistogivethereasonswhytheconclusionswerereached.Thebodypartfallsclearlyintothreesections:Openingstatement,thatis,thebackgroundPointsindiscussionConclusions,thatis,resolutionsorrecommendationsordecisionsreached

TheBody正文AsthefirOpeningStatement開場白Thispartstatesthepurposeofthemeetingorprovidesthebackgroundinformationaboutitemstobediscussed.Itcanshowwhowasresponsibleforputtingtheitembeforethemeeting,whatwerethereasonsfortheproposalandtheprevioushistoryofthematter.Thesolepurposeoftheopeningstatementistomakethesubsequentdiscussionintelligiblewithoutreferencetootherdocuments.

CasesofopeningstatementsOpeningStatement開場白Thispar(1)Theminutesbeginbyrecordingcertaindocumentunderdiscussion,givingthenameanddateofeach.Itgoeslikethese:“Thepresidentnotedaletterdated…from…statingthat…”“Thepresidentnotedthefollowinginformationconcerning…”(2)Insomemeetingminutesthefirstitembeginswithapprovalofminutesofthelastmeeting.Forexample:“Minutesofthelastmeetingwereapprovedasanaccuraterecord.”(3)Theminutesofmeetingcanalsobeginwithcalltoorder.Forexample:“TheChairmancalledthemeetingtoorderat10:00a.m.”(1)TheminutesbeginbyrPointsinDiscussion議題

Thissectioncontainsthereasonsadvancedinthemeetingforthedecision.Itwillusuallyproceed“Thefollowingpointswereraisedindiscussion”andwillthensetout,inseparateparagraphsorinpointform,aconcisesummaryofthevariouspointsmadebeforetheconclusionwasreached.Itisnormallydesirablethatthispartoftheminutesshouldbeimpersonal,thatis,itshouldnotattributeviewstopersons.Theminutesrecordershouldnothesitatetodiscardtheirrelevantinformation.Itisoftenunnecessarytoreproducethepointsindiscussionintheorderinwhichtheyweremade.Itisbettertoarrangethepointsinalogicalorder.PointsinDiscussion議題Conclusion結(jié)論

Aminuteendswithclearandpreciseconclusions.Thechairpersonwillsometimeshavesummedupthediscussionandindicatedtheconclusionsreached.But,ifheorshehasnotdonethis,itisthedutyofthesecretarytodraftasetofconclusionswhichexpressfairlythesenseofthemeeting.Whereactionisrequired,theconclusionplacestheresponsibilityfirmlyuponanindividualortheorganizationtocarryitout.Ifseveralcommitteemembersareconcernedtheyshouldallbenamed,toindicatewhohasthemainresponsibility.Forexample:Itwasresolved…ThatDr.Wangberequestedtodraftarevisedstatementon…ThattheVice-Chancellorbeinvitedtodiscussthematter…Conclusion結(jié)論AdjournmentofMeeting休會Thelastparagraphcontainsthehourofadjournment,forexample:“Thechairmanthankedallparticipantsfortheirpresenceandconcludedthemeetingat5:30p.m.”“Therebeingnootherbusiness,themeetingwasadjournedat1:15p.m.”AdjournmentofMeeting休會ThelSignature簽名TheminutesareclosedwiththesignatureandtitleoftheSecretary.

Signature簽名3.TypesofMinutes會議記錄類型MinutesofNarration敘述型會議記錄MinutesofResolution決議型會議記錄MinutesofAction行動型會議記錄3.TypesofMinutes會議記錄類型Minu3.1MinutesofNarration

敘述型會議記錄Narrativeminutesprovideasummarizedrecordofwhatwassaidatameeting.Theygiveafullaccountofthemeetinginthattheyincludediscussionwhichmayleaduptoadecision.3.1MinutesofNarration

敘述型會FYTNetworkGameMinutesofthe6thGroupMeetingDate:4thOctober2006Time:10:00a.m.11:00a.m.Duration:1hourVenue:Prof.Lochovsky’sofficePresent:Prof.Lochovsky,ChenTing,TonyYoungMinutesrecorder:TonyYoungAbsent:ShuYan,PatrickChris1APPROVALOFMINUTESOFTHELASTMEETINGMinutesofthelastmeetingwereapprovedasanaccuraterecord.2DISCUSSIONOFPROJECTDEVELOPMENTMinutesofnarrationFYTNetworkGameMinutesofnar2.1ChenTingraisedthequestionaboutthecamera:ifthecameraisabovethecharacteratsomeparticularangle,thenweareunabletoseeveryfartothefrontandmaynotseetheenemies.2.2ProfessorLochovskysaidthattherewasnoso-called“good”viewangle.Ifthecameraviewisthatofthecharacter,thenwecanseethevirtualworld,butweareunabletoseethecharacter.Theplayermaylosehisorientationsincehehasnosenseaboutwherethecharacteris.2.3TonyYoungaskedwhetheritwasaproblemforthecharactertoturnaroundbecausethescenewouldchangeveryquicklyandthusmaketheplayerfeeluncomfortable.2.4Prof.Lkchovskysaidthatlimitingthespeedofturnaroundcouldsolvetheproblem.Hesaidthatthemainpointwastomakethegameinterestingandexciting.Theviewanglewasnotthatimportant.2.5Prof.Lochovskysuggestedthatweshoulddesignamaptodisplaythelocationofthecharactersothattheplayerscanbeawareoftheprogressandtheplaceofthecharacter.3MEETINGARRANGEMENTS2.1ChenTingraisedthequest3.1Prof.LochovskyaskedeachgrouptogivessimpledemooftheirFYPinthenextgroupmeeting.3.2Forthedemo,eachgroupshouldbeabletoimplementa3Denvironmentwiththecharacter’smovements,forinstance,forwardandbackwardmovements.3.3Thepurposeofthedemoistomakesureeachgrouphassomebasicideasofhowtoimplement3Dobjectsandcontrolthem.4ADJOURNMENTOFMEETINGTherebeingnootherbusiness,themeetingwasadjournedat11:00a.m.5NEXTMEETINGDate:17thOctober,2006Time:6:00p.m.–7:00p.m.Place:FYPLabSignature:TonyYoung3.1Prof.Lochovskyaskedeach3.2MinutesofResolution決議型會議記錄Resolutionminutes,sometimescalleddecisionminutes,onlyshoworrecordthedecisionreachedduringthemeeting,notthediscussionleadinguptothedecision.Inotherwords,theyarelimitedtotherecordingoftheactualwordsofallresolutionsthatwerepassed.3.2MinutesofResolution決議型會ResolutionMinutesofMeetingDate:27April2007,14:0017:45Venue:Room302,EastSaxonSavingsBankParticipants:Allthemiddle-levelmanagersfromSaxonyEconomicDevelopmentCorporationandEast-SaxonSavingsBankMinutesrecorder:Ms.Koch,secretaryfromSaxonyEconomicDevelopmentCorporationThefollowingresolutionsonproceedingweretakeninthesubsequentdiscussion.SetupofaDiscussionGroup“DevelopersofEconomy”TheestablishmentofaregularDiscussionGroupthatwilltakeplace,followingarotationprinciple,atleasttwiceayearhasbeenagreeduponasasuitableinstrumentfortheexchangeofinformationandforcoordination.ResolutionMinutesofMeetingPresentationoftheEconomicRegionTherehasbee3nagreementthattheattractivenessandtheprofileoftheregionneedtobemadevisible.Mainfocusforthispurposeshouldbeformedbytheeconomywithconcentrationoncertainbranches.ProfileSheetandContactPatternsFillinginaprofilesheetforparticipatingpartnersisregardedashelpfulfortheprovisionofbasicinformation,contactpartnersandprobably,corecompetence.Allpartnersarerequestedtoreturnthisprofilesheet(Attachment)toSaxonyEconomicDevelopmentCorporationby13June2007.Theywillsubsequentlybemadeaccessibletoallpartners.Themeetingwasadjournedat17:45.(Signature)DresdenKochPresentationoftheEconomicR3.3MinutesofAction行動型記錄Actionminutesshowthesamecontentasthenarrativeminutes,butinadditionindicateanyfutureactionrequiredandassignresponsibilityoftaskstospecificpeople.Therefore,actionminutescompromisebetweenresolutionandnarrativeminutes.Examples:73oftextbook3.3MinutesofAction行動型記錄Act4.StagesforProducingMinutes

做會議記錄的步驟BeforethemeetingDuringthemeetingAfterthemeeting

4.StagesforProducingMinute4.1BeforethemeetingBeforethemeetingstarts,youshouldreviewacopyoftheagenda

tounderstandwhatthemeetingisabout.Also,examinethenames

oftheattendingparticipantsinordertobecomefamiliarwiththecontextofthemeeting.Youcanalsousetheagendatoserveastheformat

fortheminutes.Beforethemeetingbegins,prepareanoutlineusingthetopicsfromtheagendaandleaveplentyofwhitespacefornotes.

4.1BeforethemeetingBefore4.2

DuringthemeetingUsewhateverrecordingmethod

iscomfortableforyou:anotepad,laptop,taperecorderandsoon.Itmightbeagoodideatomakesoundrecordings

ofimportantmeetingsasabackuptoyournotes.Itcanbereplayedforthevitalinformationthatmighthavebeenoverlooked.Animportantissuetorememberisthatwritingminutesisnotthesameastranscribing.Effectivenote-takingdoesnotmeanyouarerecordingeverywordthatisspoken.Concentrateongettingthegistofthediscussionandtakingenoughnotestosummarizeitlater.Theminutesofameetingshouldserveassnapshotofthedecisionsanddiscussions,sokeepthembriefandtothepoint.

4.2DuringthemeetingUsewh4.3AfterthemeetingYou’dbetterwritetheminutesassoonaspossibleafterthemeeting.Thatisbecauseononehandthemattersconcernedarestillfreshinyourmind,andontheotherhand,thosewhoattendedcanberemindedofactionsitems,andthosewhodidnotattendwillpromptlyknowwhathappened.4.3AfterthemeetingYou’dbe4.LanguageinMinutes1Pasttenseandpassivevoice

e.g.TheMinutesofthemeetingheldon21Januarywereagreedandsigned.Itwasagreedthatsamplesshouldalsobesenttotwootherstate-leveltestingcentersforfurthertests.Aftersomediscussions,itwasdecidedthat…4.LanguageinMinutes1Past2Reportedspeech

Insteadofusing“said”,thereareotherwaysofexpressionlike:Thenheoutlinedthemainpurposeofthemeeting.FollowingMr.Xie,Mr.Reevesthendescribedingreatdetail…Mr.Reevesalsogaveabriefreporton…Theyexplainedthat…2Reportedspeech

notesbelieved

admitted/deniedSb.thatinsistedthat…

calledattentionto…suggested/proposed/recommend…LessonEightMinutesWriting會議記錄寫作課件3Amendmentsinminutes

Para.2,Line3,shouldread:…Amendheadingtoread:…Line1toread:…Inthepenultimateline“ContinuingEducationAward”shouldbeamendedtoread:…Delete3Amendmentsinminutesdeleteshouldbedeletedtoread“…”…deleteasirrelevant/inapplicable.notapplicableandshouldthereforebedeleted.LessonEightMinutesWriting會議記錄寫作課件Others:typicalexpressionsandsentences.LessonEightMinutesWriting會議記錄寫作課件AftercallingtheMay15meetingtoorderat4p.m.,thepresidentrequestedthetreasurer’sreport.

會議主席在下午4點(diǎn)宣布會議開始。他要求司庫作報(bào)告。

Theminutesofthelastmeetingwerereadandapproved.

宣讀并通過了上次會議的議程。

Thetreasurergavethefollowingreport:

司庫作如下報(bào)告。AftercallingtheMay15meeti

Itwasmoved,seconded,approvedunanimouslythata leafletbeprintedtosolicitnewmembership.

有人動議印制宣傳小冊來招募新的會員，得到附議和多數(shù)通過。

Aftersomediscussionaboutimprovingcommunicationbetweentheclubandthelocalmedia,thechairpersonappointedacommitteetoreportonthisatthenext meeting.

在對改善俱樂部和媒體之間的交流進(jìn)行了討論之后，主席指定了一個(gè)委員會。并將在下一此會議上就此問題作報(bào)告。Itwasmoved,seconded,apHisremarksarebrieflysummarizedhere:

他的評論簡要概括如下

Theserecommendationswerediscussedindetailbythespeakerandbyseveralmembersoftheaudience.

發(fā)言者和幾名聽眾對這些提議進(jìn)行了詳細(xì)討論。HisremarksarebrieflVocabularyPresidev.主持presentadj.在場的，出席的Absentadj.缺席的，不在場的adjournv.休會，結(jié)束Call…toorder宣布開會；請遵守會議秩序Respectfullysubmitted記錄人Reportv./n.報(bào)告，匯報(bào)agreev.同意Movev.動議motionn.secondv.附議Abstainv.棄權(quán)disagreev.反對，不同意Approvedunanimously以多數(shù)通過Oldbusiness原先事務(wù)newbusiness新事務(wù)VocabularyPresidev.主持ExerciseWriteminutesaccordingtothefollowinginformation.Characters:DonBradley

KateDerekCompanies:JKToysDealerDanExerciseWriteminutesaccordinMr.DonBradleyproposedthatastrategybeoutlined.HethensummarizedthediscussionbypointingouttheadvantagesofJKToys:a)largermarketshare;b)cheaperproduct;c)earlierlaunchdate;d)largeradvertisingbudget.Ms.KateanalyzedthestrategyofJKToystotakeupthemarketshareofourcompany,boththeEuropeanandtheexportmarket.Mr.DonBradleythenaskedKateaboutthefactorsourcompanycouldinfluence.AndKateoutlinedtwocountermeasures:toincreasetheadvertisingbudgetandtobringforwardthelaunchdate.Mr.DonBradleyaskedMr.DerekJonesaboutthefeasibilityoftheplan.Mr.DerekJonesdisagreedwiththeplan.Mr.DonBradleyproposedtExercise1

ThereisanoutlineofaminutestakenatthemeetingatOsmanIndustries.Youcanalsoseeatranscriptofthemeetingwhichproducedtheseminutes.Trytomatcheachofthespokenstatementwiththeminutes.

2Then,basedontheaboveinformationpleaseproduceaneffectiveminuteofthemeeting.Exercise1ThereisanoutlineDate:26April2007Present:JamesClark,AssistantSafetyManager,chairpersonHarryFung,InspectionEngineer,SecretaryPeterKoo,MaintenanceEngineerMinutesrecorder:HarryFungDate:26April2007Review:TeachingSyllabus(1)CourseIntroduction,andanEnglishemail(2)SocialCorrespondence(3)BookReview(4)PublicSign(5)Resume(6)Speech(7)Menu(8)Minutes(9)Memo(10)BusinessReport(11)ProgramandAgendum(12)Advertisement(13)ContractandAgreement(14)NewsReportSamplesofvariouscategoriesReview:TeachingSyllabusSamplThankyou!LessonEightMinutesWriting會議記錄寫作課件演講完畢，謝謝觀看！演講完畢，謝謝觀看！LessonEightMinutesWriting會議記錄寫作南京人口管理干部學(xué)院外語系楊麗lisayangli@163.comLessonEightOutline1.Briefintroductionofminutes2.Structureofminutes3.Typesofminutes4.Stagesofproducingminutes

5.Languageofminutes6.ExercisesSourcesofinformation

Outline1.Briefintroductiono1.1DefinitionofminutesMinutesareaformalbriefsummaryofproceedingsatmeetingswhichiscirculatedtoallpeoplewhowere(orshouldhavebeen)atthemeeting.Itisafinalaccuraterecordofwhattranspiredatameeting,andanofficialrecordofthebusinessofanorganization.Atsomemeetings,especiallyofbodieswithlessformalaccountabilities,theterm“minutes”issometimesreplacedbytheterm“note”.Notesdifferfromminutesinthat,typically,theyarelessformal,dependingonthestatusofthecommittee/workingpartyconcerned.Also,notesarelessdetailedandtheyarenotnecessarilytobeapprovedatthenextmeeting.Usually,itisanormalpracticeforthesecretaryateachmeetingtotaketheminutes.

1.1DefinitionofminutesMinutMinute:[’minit]Anofficialrecordoftheproceedingsatameeting.會議記錄：會議進(jìn)程的正式記錄最為涉外文秘寫作技能的一種，會議記錄是指將會議的內(nèi)容和過程用書面的形式記錄下來，以備將來參考。會議記錄者需要具有扎實(shí)的語言功底，以及總結(jié)歸納能力，要具有一定的書寫速度和很強(qiáng)的理解能力。會議記錄是一種相對來說格式比較固定的實(shí)用文體，經(jīng)過多次練習(xí)，就可以較好地掌握其寫作方法。圖示Minute:[’minit]AnofficialLessonEightMinutesWriting會議記錄寫作課件ChairorspeakerParticipantsSecretaryMinutestakerChairorspeakerParticipantsS1.2FunctionsofMinutesTakingminutesisanecessityofmanyorganizationalgatherings.Thedecisionsmadeandissuesdiscussedduringameetingarecrucialtothecontinuedfunctioningofabusinessoranorganization.Inotherwords,minutesserveanumberofbusinessfunctions:Provideanauthoritativesourceandpermanentrecordofproceedingsforfuturereference.Provideformalevidenceofdecision,e.g.appointment,financialallocations,authorizedactions.Provideastartingpointforactiontobetakeninfuture.Createanofficialrecordwhichcanbeusedinlegalproceedings.Informmembersnotpresentatthemeetingsandanyothersoftheactionsofthebodyconcerned.Assistinplanningtheagendaforfuturemeetings

1.2FunctionsofMinutes2.StructureofMinutesGenericstructureOutline:HeadingsandSub-headings2.StructureofMinutesUNIVERSITYOFWALES,CARDIFFDEPARTMENTFORCONTINUINGEDUCATIONMinutesofStaffMeetingheldonFriday,11February1999PresentApologiesofabsencewerereceivedfrom1MINUTESOFMEETINGHELDON21JANUARY19992MATTERSARISING

1)Part-timeDegrees2)MidGlamorganCommunityEducationForum3DEANSCOMMITTEEPAPERONCREDITSANDMODULES4FUNDINGNEWS5ANYOTHERBUSINESS6NEXTMEETING

HeadingSub-headingPeoplepresentandabsentDetailsofmeetingUNIVERSITYOFWALES,CARDIFFHeMINUTESOFMEETINGTIME&PLACEOFMEETINGPURPOSEOFMEETINGPRESIDINGPRESENTABSENTSUMMARYOFTHEMEETING(withheadlinesorsub-headlines)Preparedby:SignatureNotesandexplanationMINUTESOFMEETINGNotesandeAlthoughtherearedifferentstylesofminutes,theyhavethekeyinformationincommon.Allshouldcoverfourbasicthings:WhereandwhenthemeetingtookplaceWhowasthereandwhowasnotWhathasbeendecidedforthegroupWhohasagreedtodothatTherefore,mostminutescanbedividedintofourparts:HeadingBodyAdjournmentSignatureoftheminutesrecorderWhatWhen&whereWhoWhat(textbook)Althoughtherearediffe

會議記錄的內(nèi)容開會的日期和時(shí)間開會地點(diǎn)出席人員缺席人員主持人記錄人休會時(shí)間會議討論的問題Content

Layout開會的日期和時(shí)間開會地點(diǎn)出席人員缺席人員主持人記錄人休會時(shí)間TitlePresidingPresentAbsentItemsofDiscussionAndBusinessAdjournmentRecorderTitlePresidingPresentAbsentIteNotesforthevariousSections

TheheadingThebodyAdjournmentofMeetingSignatureNotesforthevariousSectionTheHeading題頭Thispart,whichsometimescanbewrittenevenbeforethemeeting,includesthefollowingitems:1)Meetingtitle(regular,special,orannual)2)Thenameofthegroup/organizationholdingthemeeting3)Time,dateandplaceofthemeeting4)Thenameofthepresidingofficerandminutesrecorder(thelatteralsoappearsattheendoftheminutes,withsignaturetypedorprintedname)5)Listofpeopleattending6)Listofabsentmemberofthegroup

LayoutTheHeading題頭Thispart,wMeetingTitle:____________________________________NameofCommittee_______________________________MeetingDate:_____________________Time:_________MeetingLocation:_________________________________MembersPresent:_________________________________MembersAbsent:_________________________________Minutes__________________________________________________________________________________Recorder:_______________________________________MeetingTitle:_______________TheBody正文Asthefirstpurposeofaminutesistosetouttheconclusionsreachedsothatthosewhohavetotakeactionwillknowpreciselywhattheyhavetodo;thesecondistogivethereasonswhytheconclusionswerereached.Thebodypartfallsclearlyintothreesections:Openingstatement,thatis,thebackgroundPointsindiscussionConclusions,thatis,resolutionsorrecommendationsordecisionsreached

TheBody正文AsthefirOpeningStatement開場白Thispartstatesthepurposeofthemeetingorprovidesthebackgroundinformationaboutitemstobediscussed.Itcanshowwhowasresponsibleforputtingtheitembeforethemeeting,whatwerethereasonsfortheproposalandtheprevioushistoryofthematter.Thesolepurposeoftheopeningstatementistomakethesubsequentdiscussionintelligiblewithoutreferencetootherdocuments.

CasesofopeningstatementsOpeningStatement開場白Thispar(1)Theminutesbeginbyrecordingcertaindocumentunderdiscussion,givingthenameanddateofeach.Itgoeslikethese:“Thepresidentnotedaletterdated…from…statingthat…”“Thepresidentnotedthefollowinginformationconcerning…”(2)Insomemeetingminutesthefirstitembeginswithapprovalofminutesofthelastmeeting.Forexample:“Minutesofthelastmeetingwereapprovedasanaccuraterecord.”(3)Theminutesofmeetingcanalsobeginwithcalltoorder.Forexample:“TheChairmancalledthemeetingtoorderat10:00a.m.”(1)TheminutesbeginbyrPointsinDiscussion議題

Thissectioncontainsthereasonsadvancedinthemeetingforthedecision.Itwillusuallyproceed“Thefollowingpointswereraisedindiscussion”andwillthensetout,inseparateparagraphsorinpointform,aconcisesummaryofthevariouspointsmadebeforetheconclusionwasreached.Itisnormallydesirablethatthispartoftheminutesshouldbeimpersonal,thatis,itshouldnotattributeviewstopersons.Theminutesrecordershouldnothesitatetodiscardtheirrelevantinformation.Itisoftenunnecessarytoreproducethepointsindiscussionintheorderinwhichtheyweremade.Itisbettertoarrangethepointsinalogicalorder.PointsinDiscussion議題Conclusion結(jié)論

Aminuteendswithclearandpreciseconclusions.Thechairpersonwillsometimeshavesummedupthediscussionandindi