LessonEightMinutesWriting會(huì)議記錄寫(xiě)作課件

LessonEightMinutesWriting會(huì)議記錄寫(xiě)作南京人口管理干部學(xué)院外語(yǔ)系楊麗lisayangli@163.comLessonEightOutline1.Briefintroductionofminutes2.Structureofminutes3.Typesofminutes4.Stagesofproducingminutes

5.Languageofminutes6.ExercisesSourcesofinformation

Outline1.Briefintroductiono1.1DefinitionofminutesMinutesareaformalbriefsummaryofproceedingsatmeetingswhichiscirculatedtoallpeoplewhowere(orshouldhavebeen)atthemeeting.Itisafinalaccuraterecordofwhattranspiredatameeting,andanofficialrecordofthebusinessofanorganization.Atsomemeetings,especiallyofbodieswithlessformalaccountabilities,theterm“minutes”issometimesreplacedbytheterm“note”.Notesdifferfromminutesinthat,typically,theyarelessformal,dependingonthestatusofthecommittee/workingpartyconcerned.Also,notesarelessdetailedandtheyarenotnecessarilytobeapprovedatthenextmeeting.Usually,itisanormalpracticeforthesecretaryateachmeetingtotaketheminutes.

1.1DefinitionofminutesMinutMinute:[’minit]Anofficialrecordoftheproceedingsatameeting.會(huì)議記錄：會(huì)議進(jìn)程的正式記錄最為涉外文秘寫(xiě)作技能的一種，會(huì)議記錄是指將會(huì)議的內(nèi)容和過(guò)程用書(shū)面的形式記錄下來(lái)，以備將來(lái)參考。會(huì)議記錄者需要具有扎實(shí)的語(yǔ)言功底，以及總結(jié)歸納能力，要具有一定的書(shū)寫(xiě)速度和很強(qiáng)的理解能力。會(huì)議記錄是一種相對(duì)來(lái)說(shuō)格式比較固定的實(shí)用文體，經(jīng)過(guò)多次練習(xí)，就可以較好地掌握其寫(xiě)作方法。圖示Minute:[’minit]AnofficialLessonEightMinutesWriting會(huì)議記錄寫(xiě)作課件ChairorspeakerParticipantsSecretaryMinutestakerChairorspeakerParticipantsS1.2FunctionsofMinutesTakingminutesisanecessityofmanyorganizationalgatherings.Thedecisionsmadeandissuesdiscussedduringameetingarecrucialtothecontinuedfunctioningofabusinessoranorganization.Inotherwords,minutesserveanumberofbusinessfunctions:Provideanauthoritativesourceandpermanentrecordofproceedingsforfuturereference.Provideformalevidenceofdecision,e.g.appointment,financialallocations,authorizedactions.Provideastartingpointforactiontobetakeninfuture.Createanofficialrecordwhichcanbeusedinlegalproceedings.Informmembersnotpresentatthemeetingsandanyothersoftheactionsofthebodyconcerned.Assistinplanningtheagendaforfuturemeetings

1.2FunctionsofMinutes2.StructureofMinutesGenericstructureOutline:HeadingsandSub-headings2.StructureofMinutesUNIVERSITYOFWALES,CARDIFFDEPARTMENTFORCONTINUINGEDUCATIONMinutesofStaffMeetingheldonFriday,11February1999PresentApologiesofabsencewerereceivedfrom1MINUTESOFMEETINGHELDON21JANUARY19992MATTERSARISING

1)Part-timeDegrees2)MidGlamorganCommunityEducationForum3DEANSCOMMITTEEPAPERONCREDITSANDMODULES4FUNDINGNEWS5ANYOTHERBUSINESS6NEXTMEETING

HeadingSub-headingPeoplepresentandabsentDetailsofmeetingUNIVERSITYOFWALES,CARDIFFHeMINUTESOFMEETINGTIME&PLACEOFMEETINGPURPOSEOFMEETINGPRESIDINGPRESENTABSENTSUMMARYOFTHEMEETING(withheadlinesorsub-headlines)Preparedby:SignatureNotesandexplanationMINUTESOFMEETINGNotesandeAlthoughtherearedifferentstylesofminutes,theyhavethekeyinformationincommon.Allshouldcoverfourbasicthings:WhereandwhenthemeetingtookplaceWhowasthereandwhowasnotWhathasbeendecidedforthegroupWhohasagreedtodothatTherefore,mostminutescanbedividedintofourparts:HeadingBodyAdjournmentSignatureoftheminutesrecorderWhatWhen&whereWhoWhat(textbook)Althoughtherearediffe

會(huì)議記錄的內(nèi)容開(kāi)會(huì)的日期和時(shí)間開(kāi)會(huì)地點(diǎn)出席人員缺席人員主持人記錄人休會(huì)時(shí)間會(huì)議討論的問(wèn)題Content

Layout開(kāi)會(huì)的日期和時(shí)間開(kāi)會(huì)地點(diǎn)出席人員缺席人員主持人記錄人休會(huì)時(shí)間TitlePresidingPresentAbsentItemsofDiscussionAndBusinessAdjournmentRecorderTitlePresidingPresentAbsentIteNotesforthevariousSections

TheheadingThebodyAdjournmentofMeetingSignatureNotesforthevariousSectionTheHeading題頭Thispart,whichsometimescanbewrittenevenbeforethemeeting,includesthefollowingitems:1)Meetingtitle(regular,special,orannual)2)Thenameofthegroup/organizationholdingthemeeting3)Time,dateandplaceofthemeeting4)Thenameofthepresidingofficerandminutesrecorder(thelatteralsoappearsattheendoftheminutes,withsignaturetypedorprintedname)5)Listofpeopleattending6)Listofabsentmemberofthegroup

LayoutTheHeading題頭Thispart,wMeetingTitle:____________________________________NameofCommittee_______________________________MeetingDate:_____________________Time:_________MeetingLocation:_________________________________MembersPresent:_________________________________MembersAbsent:_________________________________Minutes__________________________________________________________________________________Recorder:_______________________________________MeetingTitle:_______________TheBody正文Asthefirstpurposeofaminutesistosetouttheconclusionsreachedsothatthosewhohavetotakeactionwillknowpreciselywhattheyhavetodo;thesecondistogivethereasonswhytheconclusionswerereached.Thebodypartfallsclearlyintothreesections:Openingstatement,thatis,thebackgroundPointsindiscussionConclusions,thatis,resolutionsorrecommendationsordecisionsreached

TheBody正文AsthefirOpeningStatement開(kāi)場(chǎng)白Thispartstatesthepurposeofthemeetingorprovidesthebackgroundinformationaboutitemstobediscussed.Itcanshowwhowasresponsibleforputtingtheitembeforethemeeting,whatwerethereasonsfortheproposalandtheprevioushistoryofthematter.Thesolepurposeoftheopeningstatementistomakethesubsequentdiscussionintelligiblewithoutreferencetootherdocuments.

CasesofopeningstatementsOpeningStatement開(kāi)場(chǎng)白Thispar(1)Theminutesbeginbyrecordingcertaindocumentunderdiscussion,givingthenameanddateofeach.Itgoeslikethese:“Thepresidentnotedaletterdated…from…statingthat…”“Thepresidentnotedthefollowinginformationconcerning…”(2)Insomemeetingminutesthefirstitembeginswithapprovalofminutesofthelastmeeting.Forexample:“Minutesofthelastmeetingwereapprovedasanaccuraterecord.”(3)Theminutesofmeetingcanalsobeginwithcalltoorder.Forexample:“TheChairmancalledthemeetingtoorderat10:00a.m.”(1)TheminutesbeginbyrPointsinDiscussion議題

Thissectioncontainsthereasonsadvancedinthemeetingforthedecision.Itwillusuallyproceed“Thefollowingpointswereraisedindiscussion”andwillthensetout,inseparateparagraphsorinpointform,aconcisesummaryofthevariouspointsmadebeforetheconclusionwasreached.Itisnormallydesirablethatthispartoftheminutesshouldbeimpersonal,thatis,itshouldnotattributeviewstopersons.Theminutesrecordershouldnothesitatetodiscardtheirrelevantinformation.Itisoftenunnecessarytoreproducethepointsindiscussionintheorderinwhichtheyweremade.Itisbettertoarrangethepointsinalogicalorder.PointsinDiscussion議題Conclusion結(jié)論

Aminuteendswithclearandpreciseconclusions.Thechairpersonwillsometimeshavesummedupthediscussionandindicatedtheconclusionsreached.But,ifheorshehasnotdonethis,itisthedutyofthesecretarytodraftasetofconclusionswhichexpressfairlythesenseofthemeeting.Whereactionisrequired,theconclusionplacestheresponsibilityfirmlyuponanindividualortheorganizationtocarryitout.Ifseveralcommitteemembersareconcernedtheyshouldallbenamed,toindicatewhohasthemainresponsibility.Forexample:Itwasresolved…ThatDr.Wangberequestedtodraftarevisedstatementon…ThattheVice-Chancellorbeinvitedtodiscussthematter…Conclusion結(jié)論AdjournmentofMeeting休會(huì)Thelastparagraphcontainsthehourofadjournment,forexample:“Thechairmanthankedallparticipantsfortheirpresenceandconcludedthemeetingat5:30p.m.”“Therebeingnootherbusiness,themeetingwasadjournedat1:15p.m.”AdjournmentofMeeting休會(huì)ThelSignature簽名TheminutesareclosedwiththesignatureandtitleoftheSecretary.

Signature簽名3.TypesofMinutes會(huì)議記錄類(lèi)型MinutesofNarration敘述型會(huì)議記錄MinutesofResolution決議型會(huì)議記錄MinutesofAction行動(dòng)型會(huì)議記錄3.TypesofMinutes會(huì)議記錄類(lèi)型Minu3.1MinutesofNarration

敘述型會(huì)議記錄Narrativeminutesprovideasummarizedrecordofwhatwassaidatameeting.Theygiveafullaccountofthemeetinginthattheyincludediscussionwhichmayleaduptoadecision.3.1MinutesofNarration

敘述型會(huì)FYTNetworkGameMinutesofthe6thGroupMeetingDate:4thOctober2006Time:10:00a.m.11:00a.m.Duration:1hourVenue:Prof.Lochovsky’sofficePresent:Prof.Lochovsky,ChenTing,TonyYoungMinutesrecorder:TonyYoungAbsent:ShuYan,PatrickChris1APPROVALOFMINUTESOFTHELASTMEETINGMinutesofthelastmeetingwereapprovedasanaccuraterecord.2DISCUSSIONOFPROJECTDEVELOPMENTMinutesofnarrationFYTNetworkGameMinutesofnar2.1ChenTingraisedthequestionaboutthecamera:ifthecameraisabovethecharacteratsomeparticularangle,thenweareunabletoseeveryfartothefrontandmaynotseetheenemies.2.2ProfessorLochovskysaidthattherewasnoso-called“good”viewangle.Ifthecameraviewisthatofthecharacter,thenwecanseethevirtualworld,butweareunabletoseethecharacter.Theplayermaylosehisorientationsincehehasnosenseaboutwherethecharacteris.2.3TonyYoungaskedwhetheritwasaproblemforthecharactertoturnaroundbecausethescenewouldchangeveryquicklyandthusmaketheplayerfeeluncomfortable.2.4Prof.Lkchovskysaidthatlimitingthespeedofturnaroundcouldsolvetheproblem.Hesaidthatthemainpointwastomakethegameinterestingandexciting.Theviewanglewasnotthatimportant.2.5Prof.Lochovskysuggestedthatweshoulddesignamaptodisplaythelocationofthecharactersothattheplayerscanbeawareoftheprogressandtheplaceofthecharacter.3MEETINGARRANGEMENTS2.1ChenTingraisedthequest3.1Prof.LochovskyaskedeachgrouptogivessimpledemooftheirFYPinthenextgroupmeeting.3.2Forthedemo,eachgroupshouldbeabletoimplementa3Denvironmentwiththecharacter’smovements,forinstance,forwardandbackwardmovements.3.3Thepurposeofthedemoistomakesureeachgrouphassomebasicideasofhowtoimplement3Dobjectsandcontrolthem.4ADJOURNMENTOFMEETINGTherebeingnootherbusiness,themeetingwasadjournedat11:00a.m.5NEXTMEETINGDate:17thOctober,2006Time:6:00p.m.–7:00p.m.Place:FYPLabSignature:TonyYoung3.1Prof.Lochovskyaskedeach3.2MinutesofResolution決議型會(huì)議記錄Resolutionminutes,sometimescalleddecisionminutes,onlyshoworrecordthedecisionreachedduringthemeeting,notthediscussionleadinguptothedecision.Inotherwords,theyarelimitedtotherecordingoftheactualwordsofallresolutionsthatwerepassed.3.2MinutesofResolution決議型會(huì)ResolutionMinutesofMeetingDate:27April2007,14:0017:45Venue:Room302,EastSaxonSavingsBankParticipants:Allthemiddle-levelmanagersfromSaxonyEconomicDevelopmentCorporationandEast-SaxonSavingsBankMinutesrecorder:Ms.Koch,secretaryfromSaxonyEconomicDevelopmentCorporationThefollowingresolutionsonproceedingweretakeninthesubsequentdiscussion.SetupofaDiscussionGroup“DevelopersofEconomy”TheestablishmentofaregularDiscussionGroupthatwilltakeplace,followingarotationprinciple,atleasttwiceayearhasbeenagreeduponasasuitableinstrumentfortheexchangeofinformationandforcoordination.ResolutionMinutesofMeetingPresentationoftheEconomicRegionTherehasbee3nagreementthattheattractivenessandtheprofileoftheregionneedtobemadevisible.Mainfocusforthispurposeshouldbeformedbytheeconomywithconcentrationoncertainbranches.ProfileSheetandContactPatternsFillinginaprofilesheetforparticipatingpartnersisregardedashelpfulfortheprovisionofbasicinformation,contactpartnersandprobably,corecompetence.Allpartnersarerequestedtoreturnthisprofilesheet(Attachment)toSaxonyEconomicDevelopmentCorporationby13June2007.Theywillsubsequentlybemadeaccessibletoallpartners.Themeetingwasadjournedat17:45.(Signature)DresdenKochPresentationoftheEconomicR3.3MinutesofAction行動(dòng)型記錄Actionminutesshowthesamecontentasthenarrativeminutes,butinadditionindicateanyfutureactionrequiredandassignresponsibilityoftaskstospecificpeople.Therefore,actionminutescompromisebetweenresolutionandnarrativeminutes.Examples:73oftextbook3.3MinutesofAction行動(dòng)型記錄Act4.StagesforProducingMinutes

做會(huì)議記錄的步驟BeforethemeetingDuringthemeetingAfterthemeeting

4.StagesforProducingMinute4.1BeforethemeetingBeforethemeetingstarts,youshouldreviewacopyoftheagenda

tounderstandwhatthemeetingisabout.Also,examinethenames

oftheattendingparticipantsinordertobecomefamiliarwiththecontextofthemeeting.Youcanalsousetheagendatoserveastheformat

fortheminutes.Beforethemeetingbegins,prepareanoutlineusingthetopicsfromtheagendaandleaveplentyofwhitespacefornotes.

4.1BeforethemeetingBefore4.2

DuringthemeetingUsewhateverrecordingmethod

iscomfortableforyou:anotepad,laptop,taperecorderandsoon.Itmightbeagoodideatomakesoundrecordings

ofimportantmeetingsasabackuptoyournotes.Itcanbereplayedforthevitalinformationthatmighthavebeenoverlooked.Animportantissuetorememberisthatwritingminutesisnotthesameastranscribing.Effectivenote-takingdoesnotmeanyouarerecordingeverywordthatisspoken.Concentrateongettingthegistofthediscussionandtakingenoughnotestosummarizeitlater.Theminutesofameetingshouldserveassnapshotofthedecisionsanddiscussions,sokeepthembriefandtothepoint.

4.2DuringthemeetingUsewh4.3AfterthemeetingYou’dbetterwritetheminutesassoonaspossibleafterthemeeting.Thatisbecauseononehandthemattersconcernedarestillfreshinyourmind,andontheotherhand,thosewhoattendedcanberemindedofactionsitems,andthosewhodidnotattendwillpromptlyknowwhathappened.4.3AfterthemeetingYou’dbe4.LanguageinMinutes1Pasttenseandpassivevoice

e.g.TheMinutesofthemeetingheldon21Januarywereagreedandsigned.Itwasagreedthatsamplesshouldalsobesenttotwootherstate-leveltestingcentersforfurthertests.Aftersomediscussions,itwasdecidedthat…4.LanguageinMinutes1Past2Reportedspeech

Insteadofusing“said”,thereareotherwaysofexpressionlike:Thenheoutlinedthemainpurposeofthemeeting.FollowingMr.Xie,Mr.Reevesthendescribedingreatdetail…Mr.Reevesalsogaveabriefreporton…Theyexplainedthat…2Reportedspeech

notesbelieved

admitted/deniedSb.thatinsistedthat…

calledattentionto…suggested/proposed/recommend…LessonEightMinutesWriting會(huì)議記錄寫(xiě)作課件3Amendmentsinminutes

Para.2,Line3,shouldread:…Amendheadingtoread:…Line1toread:…Inthepenultimateline“ContinuingEducationAward”shouldbeamendedtoread:…Delete3Amendmentsinminutesdeleteshouldbedeletedtoread“…”…deleteasirrelevant/inapplicable.notapplicableandshouldthereforebedeleted.LessonEightMinutesWriting會(huì)議記錄寫(xiě)作課件Others:typicalexpressionsandsentences.LessonEightMinutesWriting會(huì)議記錄寫(xiě)作課件AftercallingtheMay15meetingtoorderat4p.m.,thepresidentrequestedthetreasurer’sreport.

會(huì)議主席在下午4點(diǎn)宣布會(huì)議開(kāi)始。他要求司庫(kù)作報(bào)告。

Theminutesofthelastmeetingwerereadandapproved.

宣讀并通過(guò)了上次會(huì)議的議程。

Thetreasurergavethefollowingreport:

司庫(kù)作如下報(bào)告。AftercallingtheMay15meeti

Itwasmoved,seconded,approvedunanimouslythata leafletbeprintedtosolicitnewmembership.

有人動(dòng)議印制宣傳小冊(cè)來(lái)招募新的會(huì)員，得到附議和多數(shù)通過(guò)。

Aftersomediscussionaboutimprovingcommunicationbetweentheclubandthelocalmedia,thechairpersonappointedacommitteetoreportonthisatthenext meeting.

在對(duì)改善俱樂(lè)部和媒體之間的交流進(jìn)行了討論之后，主席指定了一個(gè)委員會(huì)。并將在下一此會(huì)議上就此問(wèn)題作報(bào)告。Itwasmoved,seconded,apHisremarksarebrieflysummarizedhere:

他的評(píng)論簡(jiǎn)要概括如下

Theserecommendationswerediscussedindetailbythespeakerandbyseveralmembersoftheaudience.

發(fā)言者和幾名聽(tīng)眾對(duì)這些提議進(jìn)行了詳細(xì)討論。HisremarksarebrieflVocabularyPresidev.主持presentadj.在場(chǎng)的，出席的Absentadj.缺席的，不在場(chǎng)的adjournv.休會(huì)，結(jié)束Call…toorder宣布開(kāi)會(huì)；請(qǐng)遵守會(huì)議秩序Respectfullysubmitted記錄人Reportv./n.報(bào)告，匯報(bào)agreev.同意Movev.動(dòng)議motionn.secondv.附議Abstainv.棄權(quán)disagreev.反對(duì)，不同意Approvedunanimously以多數(shù)通過(guò)Oldbusiness原先事務(wù)newbusiness新事務(wù)VocabularyPresidev.主持ExerciseWriteminutesaccordingtothefollowinginformation.Characters:DonBradley

KateDerekCompanies:JKToysDealerDanExerciseWriteminutesaccordinMr.DonBradleyproposedthatastrategybeoutlined.HethensummarizedthediscussionbypointingouttheadvantagesofJKToys:a)largermarketshare;b)cheaperproduct;c)earlierlaunchdate;d)largeradvertisingbudget.Ms.KateanalyzedthestrategyofJKToystotakeupthemarketshareofourcompany,boththeEuropeanandtheexportmarket.Mr.DonBradleythenaskedKateaboutthefactorsourcompanycouldinfluence.AndKateoutlinedtwocountermeasures:toincreasetheadvertisingbudgetandtobringforwardthelaunchdate.Mr.DonBradleyaskedMr.DerekJonesaboutthefeasibilityoftheplan.Mr.DerekJonesdisagreedwiththeplan.Mr.DonBradleyproposedtExercise1

ThereisanoutlineofaminutestakenatthemeetingatOsmanIndustries.Youcanalsoseeatranscriptofthemeetingwhichproducedtheseminutes.Trytomatcheachofthespokenstatementwiththeminutes.

2Then,basedontheaboveinformationpleaseproduceaneffectiveminuteofthemeeting.Exercise1ThereisanoutlineDate:26April2007Present:JamesClark,AssistantSafetyManager,chairpersonHarryFung,InspectionEngineer,SecretaryPeterKoo,MaintenanceEngineerMinutesrecorder:HarryFungDate:26April2007Review:TeachingSyllabus(1)CourseIntroduction,andanEnglishemail(2)SocialCorrespondence(3)BookReview(4)PublicSign(5)Resume(6)Speech(7)Menu(8)Minutes(9)Memo(10)BusinessReport(11)ProgramandAgendum(12)Advertisement(13)ContractandAgreement(14)NewsReportSamplesofvariouscategoriesReview:TeachingSyllabusSamplThankyou!LessonEightMinutesWriting會(huì)議記錄寫(xiě)作課件演講完畢，謝謝觀(guān)看！演講完畢，謝謝觀(guān)看！LessonEightMinutesWriting會(huì)議記錄寫(xiě)作南京人口管理干部學(xué)院外語(yǔ)系楊麗lisayangli@163.comLessonEightOutline1.Briefintroductionofminutes2.Structureofminutes3.Typesofminutes4.Stagesofproducingminutes

5.Languageofminutes6.ExercisesSourcesofinformation

Outline1.Briefintroductiono1.1DefinitionofminutesMinutesareaformalbriefsummaryofproceedingsatmeetingswhichiscirculatedtoallpeoplewhowere(orshouldhavebeen)atthemeeting.Itisafinalaccuraterecordofwhattranspiredatameeting,andanofficialrecordofthebusinessofanorganization.Atsomemeetings,especiallyofbodieswithlessformalaccountabilities,theterm“minutes”issometimesreplacedbytheterm“note”.Notesdifferfromminutesinthat,typically,theyarelessformal,dependingonthestatusofthecommittee/workingpartyconcerned.Also,notesarelessdetailedandtheyarenotnecessarilytobeapprovedatthenextmeeting.Usually,itisanormalpracticeforthesecretaryateachmeetingtotaketheminutes.

1.1DefinitionofminutesMinutMinute:[’minit]Anofficialrecordoftheproceedingsatameeting.會(huì)議記錄：會(huì)議進(jìn)程的正式記錄最為涉外文秘寫(xiě)作技能的一種，會(huì)議記錄是指將會(huì)議的內(nèi)容和過(guò)程用書(shū)面的形式記錄下來(lái)，以備將來(lái)參考。會(huì)議記錄者需要具有扎實(shí)的語(yǔ)言功底，以及總結(jié)歸納能力，要具有一定的書(shū)寫(xiě)速度和很強(qiáng)的理解能力。會(huì)議記錄是一種相對(duì)來(lái)說(shuō)格式比較固定的實(shí)用文體，經(jīng)過(guò)多次練習(xí)，就可以較好地掌握其寫(xiě)作方法。圖示Minute:[’minit]AnofficialLessonEightMinutesWriting會(huì)議記錄寫(xiě)作課件ChairorspeakerParticipantsSecretaryMinutestakerChairorspeakerParticipantsS1.2FunctionsofMinutesTakingminutesisanecessityofmanyorganizationalgatherings.Thedecisionsmadeandissuesdiscussedduringameetingarecrucialtothecontinuedfunctioningofabusinessoranorganization.Inotherwords,minutesserveanumberofbusinessfunctions:Provideanauthoritativesourceandpermanentrecordofproceedingsforfuturereference.Provideformalevidenceofdecision,e.g.appointment,financialallocations,authorizedactions.Provideastartingpointforactiontobetakeninfuture.Createanofficialrecordwhichcanbeusedinlegalproceedings.Informmembersnotpresentatthemeetingsandanyothersoftheactionsofthebodyconcerned.Assistinplanningtheagendaforfuturemeetings

1.2FunctionsofMinutes2.StructureofMinutesGenericstructureOutline:HeadingsandSub-headings2.StructureofMinutesUNIVERSITYOFWALES,CARDIFFDEPARTMENTFORCONTINUINGEDUCATIONMinutesofStaffMeetingheldonFriday,11February1999PresentApologiesofabsencewerereceivedfrom1MINUTESOFMEETINGHELDON21JANUARY19992MATTERSARISING

1)Part-timeDegrees2)MidGlamorganCommunityEducationForum3DEANSCOMMITTEEPAPERONCREDITSANDMODULES4FUNDINGNEWS5ANYOTHERBUSINESS6NEXTMEETING

HeadingSub-headingPeoplepresentandabsentDetailsofmeetingUNIVERSITYOFWALES,CARDIFFHeMINUTESOFMEETINGTIME&PLACEOFMEETINGPURPOSEOFMEETINGPRESIDINGPRESENTABSENTSUMMARYOFTHEMEETING(withheadlinesorsub-headlines)Preparedby:SignatureNotesandexplanationMINUTESOFMEETINGNotesandeAlthoughtherearedifferentstylesofminutes,theyhavethekeyinformationincommon.Allshouldcoverfourbasicthings:WhereandwhenthemeetingtookplaceWhowasthereandwhowasnotWhathasbeendecidedforthegroupWhohasagreedtodothatTherefore,mostminutescanbedividedintofourparts:HeadingBodyAdjournmentSignatureoftheminutesrecorderWhatWhen&whereWhoWhat(textbook)Althoughtherearediffe

會(huì)議記錄的內(nèi)容開(kāi)會(huì)的日期和時(shí)間開(kāi)會(huì)地點(diǎn)出席人員缺席人員主持人記錄人休會(huì)時(shí)間會(huì)議討論的問(wèn)題Content

Layout開(kāi)會(huì)的日期和時(shí)間開(kāi)會(huì)地點(diǎn)出席人員缺席人員主持人記錄人休會(huì)時(shí)間TitlePresidingPresentAbsentItemsofDiscussionAndBusinessAdjournmentRecorderTitlePresidingPresentAbsentIteNotesforthevariousSections

TheheadingThebodyAdjournmentofMeetingSignatureNotesforthevariousSectionTheHeading題頭Thispart,whichsometimescanbewrittenevenbeforethemeeting,includesthefollowingitems:1)Meetingtitle(regular,special,orannual)2)Thenameofthegroup/organizationholdingthemeeting3)Time,dateandplaceofthemeeting4)Thenameofthepresidingofficerandminutesrecorder(thelatteralsoappearsattheendoftheminutes,withsignaturetypedorprintedname)5)Listofpeopleattending6)Listofabsentmemberofthegroup

LayoutTheHeading題頭Thispart,wMeetingTitle:____________________________________NameofCommittee_______________________________MeetingDate:_____________________Time:_________MeetingLocation:_________________________________MembersPresent:_________________________________MembersAbsent:_________________________________Minutes__________________________________________________________________________________Recorder:_______________________________________MeetingTitle:_______________TheBody正文Asthefirstpurposeofaminutesistosetouttheconclusionsreachedsothatthosewhohavetotakeactionwillknowpreciselywhattheyhavetodo;thesecondistogivethereasonswhytheconclusionswerereached.Thebodypartfallsclearlyintothreesections:Openingstatement,thatis,thebackgroundPointsindiscussionConclusions,thatis,resolutionsorrecommendationsordecisionsreached

TheBody正文AsthefirOpeningStatement開(kāi)場(chǎng)白Thispartstatesthepurposeofthemeetingorprovidesthebackgroundinformationaboutitemstobediscussed.Itcanshowwhowasresponsibleforputtingtheitembeforethemeeting,whatwerethereasonsfortheproposalandtheprevioushistoryofthematter.Thesolepurposeoftheopeningstatementistomakethesubsequentdiscussionintelligiblewithoutreferencetootherdocuments.

CasesofopeningstatementsOpeningStatement開(kāi)場(chǎng)白Thispar(1)Theminutesbeginbyrecordingcertaindocumentunderdiscussion,givingthenameanddateofeach.Itgoeslikethese:“Thepresidentnotedaletterdated…from…statingthat…”“Thepresidentnotedthefollowinginformationconcerning…”(2)Insomemeetingminutesthefirstitembeginswithapprovalofminutesofthelastmeeting.Forexample:“Minutesofthelastmeetingwereapprovedasanaccuraterecord.”(3)Theminutesofmeetingcanalsobeginwithcalltoorder.Forexample:“TheChairmancalledthemeetingtoorderat10:00a.m.”(1)TheminutesbeginbyrPointsinDiscussion議題

Thissectioncontainsthereasonsadvancedinthemeetingforthedecision.Itwillusuallyproceed“Thefollowingpointswereraisedindiscussion”andwillthensetout,inseparateparagraphsorinpointform,aconcisesummaryofthevariouspointsmadebeforetheconclusionwasreached.Itisnormallydesirablethatthispartoftheminutesshouldbeimpersonal,thatis,itshouldnotattributeviewstopersons.Theminutesrecordershouldnothesitatetodiscardtheirrelevantinformation.Itisoftenunnecessarytoreproducethepointsindiscussionintheorderinwhichtheyweremade.Itisbettertoarrangethepointsinalogicalorder.PointsinDiscussion議題Conclusion結(jié)論

Aminuteendswithclearandpreciseconclusions.Thechairpersonwillsometimeshavesummedupthediscussionandindi